Council Meeting Date: June 21, 2017
Video Link: https://www.youtube.com/user/TownOfAtherton/featured
Details of each item can be found via the links to Staff Reports within the narrative.
The City Council met for the June Regular Council meeting on Wednesday, June 21, beginning at 7 pm. Following the Pledge of Allegiance, the Council moved to Presentations where the Mayor presented a plaque to outgoing Audit & Finance Committee Member Jim Massey.
Following Public Comment, the Council moved to the City Manager's Report. The City Manager's Report is prepared monthly as part of the City Council's Regular Agenda. In addition to current reports from the City Manager, it includes departmental updates on the various happenings around Town such as reports from Administration, Community Services, Planning,
Police, and Public Works.
After the City Manager's Report, the Council moved to the Consent Agenda consisting of Items 8 through 11. Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a
single vote of the Council. Included in this month's Consent Agenda were minutes, bills, contract award for the Series Street Light Project, and a Resolution authorizing the filing of a grant for TDA Article 3 Funds. Item No. 11 was pulled from Consent for further discussion. The Council discussed the purpose of the grant, safety along ECR, emergency response, and correspondence from the Fire District. It was noted that the grant application did not restrict the Town to any particular project but was rather an application for projects within the Town's Bicycle and Pedestrian Master Plan. Specific projects for the grant would be selected by the Council at a future date. Following discussion, the Council adopted the Resolution.
Next up was the Regular Agenda. The first item on the Regular Agenda was Item No. 12 - Appointments to Various Town Committees and the Planning Commission. Here, the Council made appointments to the Town's Environmental Programs Committee, Rail Committee, Audit & Finance Committee, Park & Recreation Committee, and Planning Commission. The Council reappointed Holly Joseph to Environmental Programs, Anthony Wynne to Rail, Devika Patil and Ann Yvonne Walker to Audit & Finance, Christine David to Park & Recreation, and reappointed Paul Tonelli to Planning.
Next was Item No. 13 - A Review of a Request to Replace a Shared Fence in Holbrook Palmer Park. Property owners at 280 and 300 Felton Drive in Menlo Park share a fence line with the Town in Holbrook Palmer Park. The property owners requested that the Town consider authorizing the replacement of the existing fence (on Town property). After a brief staff report, the Council discussed issues related to liability, safety, condition of the fence, location of the fence, proposed location of the new fence, private gate access into the Park, and cost sharing. Following discussion, the Council authorized the replacement of the fence with a new fence in its current location (on Town property) by the property owner, denied a request for the continuation of an existing private gate entry into the Park, and directed the City Attorney to prepare an encroachment agreement for use/access to Town property. The property owner may or may not choose to avail themselves of the authorization; however, the Council also directed that staff assess the current condition of the fence and if necessary, take action to bring the fence to a safe condition.
Item No. 14 - Review and Direction regarding the Recology Franchise Agreement. After a brief staff report, the Council provided feedback to the Ad Hoc Refuse Subcommittee regarding the pending negotiations and proposed model franchise agreement from the South Bayside Waste Management Authority. The Council discussed issues related to the term of the franchise, cost changes, pending negotiable items, bulky item trash collection, service level agreements, and other provisions directly related to service delivery in Atherton. Following discussion, the Council tasked the Ad Hoc Subcommittee with negotiating with Recology on behalf of the Town.
Item No. 15 was the Civic Center Update Report with the Cost Model Manager and Updated Project Schedule together with a request for direction regarding the design and development of project deduct alternates. After a brief staff report and report from a representative of the Civic Center Advisory Committee, the Council discussed issued related to inclusion of deduct alternates, bid climate, funding availability, and project timing. Following discussion, the Council opted to include deduct alternates for the Corporation Yard, new Council Chambers, replacement of wood windows with aluminum (Library), and hydroseed in lieu of planting plan (Library). The Council deferred a decision on whether to include the Renovation of the Historic Council Chambers until staff returns with a summary of Library funding (July 19).
The next item was Item No. 16 - Adoption of the Budget for FY 2017/18 along with the Salary and Benefit Resolution and Schedule and Gann Limit. Following a brief staff report, the Council noted that the Council had been reviewing over a series of public meetings and that its presentation on Wednesday was the final prepared budget. The Council thanked staff and others working on the budget for their efforts. Following brief discussion, the Council adopted the Budget.
Item No. 17 was adoption of a Resolution setting the Parcel Tax for FY 2017/18. Following a brief staff report, the Council briefly discussed the various project that the parcel tax funds and the reliance on the parcel tax for the Town's capital improvement budget. Following discussion, the Council adopted the resolution setting the parcel tax for FY 2017/18.
Item No. 18 was direction regarding the Building and Life Safety Services Contract between Interwest Consulting Group and the Town. Following a brief staff report, the Council discussed issues related to term of a proposed amendment, cost/revenue sharing, and other comparable agency contracts. Following discussion, the Council recommended a 5-year extension at the current terms and directed the City Attorney to prepare and City Manager to execute an amendment to the contract.
The last item on the Agenda was Item No. 19 - Review and Discussion of Issuance of a Letter to the San Mateo Board of Supervisors regarding operations at San Carlos Airport. Following a brief staff report and feedback from the Ad Hoc Aircraft Noise Subcommittee regarding continued efforts to curb noise and activity related to the flights of Surf Air, the Council directed the Subcommittee to draft a letter on behalf of the Town and authorized the Mayor to execute the letter.
Following Council Reports and Final Public Comments, having cleared the entire Agenda, at approximately 9:53 pm, that, as they say - was a wrap!
The Council will hold its next meeting on July 19 at 5:30 pm. This will be a combined Study Session and Regular Meeting. This meeting includes Study Session Items related to Work in the Public Right-of-Way, Traffic Studies, and follow-up Reports. The Regular Agenda will include certification of the results of Measure A, Adoption of Fee Amendments Resolution, Review of Caltrain CalMOD Tree Avoidance Minimization and Replacement Plan, Civic Center Project Update and Review of Statements of Qualifications from prospective contractors, review and approval of an MOU between the Town of Atherton and Las Lomitas School District for the Water Capture Facility, and Calling of the Special Election for the Parcel Tax in November 2017.