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Posted on March 8, 2017 at 2:49 PM by grodericks grodericks
City Manager's Monthly Report - February 2017
The City Manager's Monthly Report Blog is a consolidation of issues, communications, and Town activity during the prior month that have been reported to the City Council as part of their weekly email from the City Manager. Sometimes information is duplicated over the course of several emails to the City Council to ensure that it is reviewed.
As I review the information to include in the Monthly Report, to the extent possible, I remove duplicate updates (older emails get shorter) in favor of the most recent - although some will be duplicative if there is other relevant information included; I try to remove information regarding events that have already occurred; and I edit information that requires update - hopefully to make it more useful. However, overall, the information is generally the same as it was presented to the City Council in their weekly Council email.
The Report reads with the most recent first. As always, if you have any questions or comments regarding the Monthly Report, please feel free to contact me via email or phone.
My weekly email to the City Council typically goes out every Friday.
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Town of Atherton
1. Rejection of Claim - Menlo Park
Linked here is a Letter from the City of Menlo Park rejecting the Town’s claim for damages as a result of the water that entered the Atherton Channel
(Marsh Road). The Town has 6 months to file a court action on the claim.
2. Animal Services Report - January 2017
Linked here is the January 2017 Animal Services Report.
3. 370 Walsh Road - Expiring Permit
Linked here is a letter to the property owner at 370 Walsh Road regarding the construction project that has been ongoing at this address for the last
several years. If there is no resolution, this may matriculate up to the Council for possible public nuisance.
4. Articles of Interest
- Mercury News - Civic Center Ballot Measure
- Almanac News - Civic Center Project and Ballot Measure
5. Cost Recovery - Debris Clearance
One of the issues the Council wanted an update on was the recovery of costs for clearing of the public right-of-way. The City Attorney has prepared a memorandum for Council review that
will be a part of the Study Session on March 1.
6. Energy Power Purchase Agreements and Other Opportunities
Linked here are a couple of articles/papers of interest to the Council regarding sustainability projects in Redwood City and Palo Alto.
- Redwood City Electric Project - PV Charging / Green Charge
- City of Palo Alto - Solar Parking Structures
7. 2017/18 Budget Calendar
Robert has prepared the following budget calendar for the FY 2017/18 Budget process. It includes the internal departmental meetings, and meetings with the CM for review/follow-up on each department timeline within meeting sections.
- The project is currently evaluating 2 primary Alternatives. The primary components of the Alternatives are the location and configuration
of the Vehicle Maintenance Facility along with the need and location of passing tracks. Both alternatives locate the Vehicle Maintenance Facility in Brisbane. Regarding passing tracks, Alternative A utilizes existing passing tracks and Alternative B will
evaluate 5 different passing track options. These passing track options require the construction of new tracks which do not exist today.
- One passing track option (Long Middle 3 Track Option) will affect the Town since the new 3rd track
will extend from San Mateo to Palo Alto, a length of 8 miles. None of the 4 Track options impact the Town of Atherton. At this point, the operational impacts and benefits are being evaluated. It is anticipated that all 5 Alternative B passing track options
will be studied and included in the Draft Environmental document.
- At this point, it is anticipated that the Preferred Alternative will be identified late Summer 2017 and the release of the Draft EIR will
be in the Fall 2017.
- With respect to WHO and HOW the preferred passing track option will be identified, it sounds like the primary consideration will be to select
an alternative which provides the best operational characteristics for Caltrain and HSR with input and consideration of impacts (R/W impacts, land use implications, traffic impacts, safety, etc) to local agencies within the segment. It sounds like Caltrain
and HSR operating preferences are not aligned with one another, so some “negotiations” lie ahead to reach consensus on the preferred alternative.
- HSR staff (Ben Tripousis) and consultants also reiterated that Quad Gates will be provided at all at-grade road crossings as part of construction
of the HSR project.
- HSR staff and consultants also stated that the existing Hold Out Rule at the Broadway and Atherton Caltrain Stations will be addressed with
construction of HSR. This means that the necessary improvements of constructing an additional station platform
for Northbound trains will be designed and constructed with the HSR Project.
10. Police Chief Recruitment
There are 31 applicants for the Police Chief opportunity. Peckham and McKenney are reviewing the candidate applications and will connect with me toward the end of the month to
2. Sutherland Driveway Appeal
It appears that the neighbors may have reached a compromise - applicant to build an approach without a flair; appellant to clear frontage of debris and plantings; applicant, appellant, and two adjacent neighbors agree to
Fire District parking restrictions. As soon as we have written confirmation from all parties, we will confirm and pull the Appeal from the Agenda Look Ahead. It is tentatively scheduled for March 15. (Update - March 8, 2017: Appeal has been withdrawn and encroachment permit approved.)
3. Park Circulation Plan Improvement Project
As the Council is aware, Verde Design has ben working with the Park & Recreation Committee over the past several months developing draft schematic plans for the Park Circulation Improvement Project. In FY 2016/17, we budgeted
$235k (inclusive of design) for portions of this project. Verde Design has developed a design and the Park & Recreation Committee has developed a phasing approach that will be presented to the Council at the Joint Meeting with the Park & Recreation Committee
scheduled for March 1. The totality of the project exceeds budgeted funds; however, the Committee has developed a phased approach that will allow the Council to take the project in bites. If there is time and light at the Joint Meeting, it would be appropriate
for the Council and Committee to do a short walk-about of the Park.
As was discussed, this will also be the opportunity to complete “add-in” repairs to portions of the park path outside the scope of the Park Circulation Project. Because the bulk of the paths being added as part of the project
are decomposed granite pathways, staff will be recommending that repairs to other areas of the path be converted to this same material for better wear and maintenance.
I also have a few potential “add on” options for Council consideration that I will share during our 1:1 meetings next week.
Linked here are a few articles of interest.
- Mercury News - Atherton City Council may go to voters for Civic Center project
- Mercury News - Atherton crews keeping waterways clear of debris
- Mercury News - Atherton drainage maintains so far; design work underway for future improvements
5. Website Refresh
As mentioned prior, this Spring staff is working with Civic Plus for a website refresh. We will be working with their project coordinator in early March. Web trends today are photography focused and many of the newer websites
feature large landscape photos across home pages for impact. One idea tossed out by Civic Plus is that the Town host a resident photography contest and feature the winners’ photography on the website. Perhaps this is something we can integrate with the Atherton
Arts Foundation. As this project moves along, we’ll keep you in the loop.
6. San Mateo Emergency Services Council Meetings
A note to Council Liaisons Vice Mayor Wiest and Alternate Mayor Lempres - the San Mateo Emergency Services Council is requesting attendance at their next meeting scheduled for April 20 at 4 pm - Hall of Justice, Supervisors
Chambers in Redwood City. Please look out for the Agenda packet.
7. Proposition 64 (Adult Use of Marijuana Act)
I will be attending a collaborative meeting hosted by the County Counsel’s Office and the County Manager’s Office with City Managers to determine how best to address this complex area of the law in a collaborative manner.
The meeting is Wednesday, March 1 from 9 am to 11 am.
8. HP Events and Revenue Log
Linked here is the Park Events Log for January 2017 and the Park Revenue Log.
9. Edge Technology Report
I attended the Library JPA Operations Committee Meeting earlier this week and we discussed the Edge Technology Assessment Report for the San Mateo County Library. The Staff Report provided only a cursory overview so we asked
for a copy of the full report. The Edge Technology Assessment Report for 2016 is linked here. Specific library location details are on the last two pages of the Report.
10. Proposed Tank at Station 5 - Bear Gulch
As the Council is aware, there is a new tank project proposed at Bear Gulch. Environmental review is required and staff will process the application upon receipt. Cal Water hosted a neighbor meeting this week and staff attended
the meeting. Cal Water anticipates submitting their actual application around the end of February.
There were about 9 resident attendees at the community meeting evenly divided between Atherton and Woodside. Cal Water agreed to install story poles (no view impact, just size and aesthetics).
11. SBWMA Franchise Negotiations and JPA Amendments
Staff sent the linked letter to the SBWMA at the request of the SBWMA and Council Subcommittee to outline a number of issues of concern during franchise
negotiations. It is important to put these on the table now while the SBWMA is defining the model franchise and as we look toward the next 20 year franchise agreement.
Our major concerns remain the opportunity for a la carte service selections at the franchise level as well as the JPA level. Staff and Council Member Widmer recently met with the Executive Director of the JPA to discuss
the issues and approach. While the meeting was productive, it is still likely to be an uphill effort make changes to both the franchise and JPA agreement.
12. Storm Event
The recent weather pattern was fairly significant. The Town’s drainage systems were at or near capacity. The break in the storm gave the systems an opportunity to clear out before the next weather pattern moved in. If the
rain had persisted much longer, there would have been a few overflows. In particular, these would have occurred at Alameda de las Pulgas & Walsh, Euclid and Stockbridge, areas along Polhemus, and areas along Camino Al Lago. Upper Walsh (technically Woodside)
was at capacity as well as the water entered Atherton.
That said, staff preparation and response was excellent. Public Works and Public Safety worked well. The community preparation was excellent. There were limited incidents around Town that triggered emergency response. A
few trees here and there as expected, but nothing more. All in all - a good performance that our drainage systems work well, can be improved, but they work well.
(Comments noted earlier in blog)
3. Menlo School - TEFRA Hearing
Menlo School is seeking tax-exempt financing for a project. They are required to conduct a public hearing within their local jurisdiction. The public hearing, called a TEFRA hearing,will be a part of the Town’s March Regular Council Meeting. TEFRA is the Tax
Equity and Fiscal Responsibility Act of 1982. A TEFRA hearing is mandated by the IRS to provide a reasonable opportunity for interested individuals to express their views, either orally or in writing, on the issuance of bonds and the nature of the improvements
and projects for which the bonds will be allocated. Similar to the Town’s traditional public hearing process. The California Enterprise Development Authority (of which the Town is a member - via Statewide membership) is the conduit for Menlo School for the
issuance of bonds. CEDA is authorized to hold the public hearing within the jurisdiction in which the borrower is located - Atherton.
4. Park Circulation Plan Improvement Project
5. Meeting CPUC - Rail
Staff is meeting with a representative from the CPUC the week of February 13 to discuss the Quiet Zone and Atherton Station.
6. Meeting with SFPUC - Water Pipeline
Staff is meeting with representatives from the SFPUC the week of February 13 with respect to the water pipeline in response to the Town’s letter.
7. Drone Ordinance
The Drone Ordinance returns to the Council in February. Readout from Park & Recreation Committee - no drones in the Park.
8. Articles of Interest
- Mercury News - City Council Studies Measure to Fund Town Center
- Mercury News - Timeline for the Town Center Project
- Almanac News - Atherton Civic Center - Tying Up Loose Ends
9. Animal Services Report - December 2016
Linked here is the Animal Services Report for December 2016.