1. Quiet Zone
Staff issued the Notice of Establishment (linked here) on May 23. The Quiet Zone is effective on June 13. Signs will be erected on the tracks to advise of the Quiet Zone. Caltrain and all user parties have been formally notified of the establishment and its effective date.
2. Budget Calendar for FY 2016/17 Budget
The next meeting on the Budget is the Study Session on June 1. At this meeting, the Council will have the opportunity to do any final Q&A on the operations budget and CIP; staff will also present the Special Revenue Funds. The second item on the Agenda is the Special Parcel Tax. Staff will present a recommendation on establishment of the Parcel Tax for FY 2016/17. I also have a brief closed session scheduled for the end of the meeting. The budget calendar remains as follows:
Public Meeting #1 - April 6, 2016 - City Council Study Session (Joint Meeting with the Finance Committee)
Public Meeting #2 - May 4, 2016 - City Council Study Session (Joint Meeting with the Finance Committee)
Presentation of the Operations Budget
Public Meeting #3 - Finance Committee Meeting (May 10 2016)
Review of Capital Improvement Budget
Public Meeting #4 - May 18, 2016 - City Council Regular Meeting
Presentation of the Capital Improvement Budget
- Public Meeting #5 - June 1, 2016 - City Council Study Session
- Final Review of Entire Budget to include Special Revenue and Other Funds
- Review of the Parcel Tax for FY 2016/17
- Public Meeting #6 - June 15, 2016 - City Council Regular Meeting
- Public Hearing and Adoption of Budget
- Adoption of the Parcel Tax for FY 2016/17
3. Marsh Road Project - Work Begins on May 31
Work begins on the Marsh Road Project on May 31. Signs have been erected, reader boards are out, detour signs are bagged and will be uncovered next week. Placards have been distributed. (UPDATE: Underway now).
We received a call last week from a groom who is getting married on August 6 in the backyard of a home that backs to the channel. Our contractor has agreed to a short work day that day, ending work at 2:30 pm to accommodate the 3 pm ceremony.
4. Team-Building/Goals Update - Feedback Please
The Mayor and I met with Nancy Hetrick, Management Partners, to discuss the objectives for a Council/Staff workshop on team-building. We are looking for a date during mid-August (week of August 15). Please advise as to your availability that week. We are dark for Council Meetings that month so the workshop should be the only meeting scheduled (absent emergency).
5. Arts Foundation Open House
The Atherton Arts Foundation is hosting an artist Open House for the resident artist at Town Hall on Thursday, June 9 from 4:30 pm to 6 pm. Please plan to attend this excellent opportunity to engage in community.
6. Funding Requests in the 2016/17 Budget
HIP Housing has made their annual request for grant of $2,500. This is an annual grant program request that the Town has fulfilled as an obligation under our Housing Element. They have produced an Atherton Report which I will share with the Council via email early next week. The request will be a part of the 2016/17 Operations Budget for approval in June. Linked here is their information.
7. HAWK Beacon Project
On May 18 Caltrans finally authorized work on the ECR HAWK Beacon at Almendral. The authorization came after a strongly worded email from the Town regarding continued delay and the public safety urgency. We are securing a work schedule from the contractor. (UPDATE: Underway now)
8. Atherton Fiber
Michell Malko (Rutan & Tucker) is finalizing a draft agreement to send to the Town. Since we do not yet have any definable information from AF as to whether they have achieved any status from the PUC (DIVCA or Telecom), she is proceeding with information that we and AF have provided thus far. Initial thoughts are that the agreement would be an omnibus encroachment agreement with requirements into the future with respect to product delivery and vendors. As I have mentioned, there are two other firms working in Town that have DIVCA or other franchise operations. These firms are upgrading their systems to fiber. We are verifying their status with the State.
9. Tri-City Mayors/Manager’s Meeting
Setting up a tri-cities Mayor/Manager’s Meeting is proving challenging and Menlo Park has been unable to secure a workable date over the last couple of months. The meeting has been postponed until after the summer and school break.
10. State Drought Regulations - From CalWater
First, the regulations retain each of the existing prohibitions on certain uses of potable water, including the “irrigation with potable water of ornamental turf on public street medians.”
Second, and more significantly, the revised regulations are designed to move away from conservation standards crafted by the State and toward conservation targets set by water suppliers based upon local water supply conditions. Specifically, the revised regulations allow water suppliers to forecast demand based upon average water usage in 2013 and 2014, and compare that demand to projected available supplies for the next three years, assuming a continuation of drought conditions. The new conservation targets will be the difference between the two in the third year. For example, if a water supplier projects demand of 100 acre-feet of water, but available supply of only 90 acre-feet of water, it would take the difference, 10 acre-feet, which is a 10% shortfall, and that would be the water-use reduction target.
Cal Water believes that there are serious drought conditions in many parts of the state, and they continue to encourage and support customers’ efforts to use water efficiently through their water conservation program. Similarly, they continue to ask customers to reduce their water use by at least 8% as compared to their same-month usage in 2013, with final conservation targets dependent on a number of factors, including local water supply conditions.
In light of ongoing drought conditions and the fact that the Board will be required to propose new long-term water conservation regulations in early 2017, CalWater does not think it would be prudent to give back all of the conservation gains achieved over the last year. As a point of reference, the conservation programs implemented in the Bear Gulch service area will save about 385,556,756 gallons of water over their lifetime, and they have helped customers achieve a 36% reduction in water use between June and December 2015, as compared to the same time period in 2013.
However, given the Board’s formula for setting new conservation targets, it is likely that CalWater will suspend drought surcharges in most, if not all, service areas. As a reminder, individualized monthly water budgets were established for each customer in 2015 based on the conservation requirements set by the Board, and there are currently surcharges associated with exceeding those water budgets. Based on the Board’s new regulations, monthly water budgets would become conservation targets without any associated surcharges. Ultimately, the decision to suspend surcharges will turn on the analysis of local supply conditions, which must be submitted to the Board by June 22.
Given the impact that the Governor’s Executive Order and the Board’s revised regulations will have on customers, written input on proposed adjustments to the Drought Response Plan are welcomed. In light of the short timeframe established by the Board, input should be provided by the close of business on Wednesday, June 8, 2016. Your comments should be sent electronically to email@example.com.
11. Rezoning of Holbrook Lane
A property owner on Holbrook Lane (56 Holbrook Lane) is trying to decide whether to expand their lot or sell. The current zoning of Holbrook Lane is R-1. The property owner would like to rezone their property to R1-B which would allow another 800 feet or so of expansion. There is a process for rezoning (Planning Commission/City Council). Because we cannot “spot zone,” we would need to evaluate a rezoning request on a larger scale. The entire process would take 4 to 6 months and would involve several public hearings and a change to the General Plan Land Use. The property owner has reached out to their neighbors and have a 60% support possibility.
Staff is working with the property owner(s) through the process.
12. PG&E Light Conversion
PG&E has advised that they are planning to convert 229 PG&E owned street lights in Atherton to LEDs. We are working with PG&E to define the parameters of their program linked here:
If it works out, they would begin work this summer. We would get the GHG credits for the upgrades.
13. Little League Field Issue
We are working through a landscape/sprinkler issue with the Little League Field and M-ALL.
14. Cartan Field
The School has asked what is necessary to re-start the Cartan Field Project. All that is needed is a deposit made to pay for the Lamphier-Gregory work and any Town costs. We would also need a letter requesting the Town to move forward with the EIR. The School and College continue to work through a few issues.
15. PCE Cost at 100% Renewable
At the last Board Meeting, it was reported by the PCE CEO, Jan Pepper, that the 100% renewable options via Peninsula Clean Energy would cost about 2.5-4% more than PG&E.
16. Scoping Letter - HSR EIR/EIS
Staff and the Rail Committee are working on a comment letter to the HSR EIR/EIS Notice of Intent. We hope to have a final letter available for review at the July 7 Rail Committee Meeting.
17. Planning Commission Special Study Session - May 25
The Planning Commission took the following action(s) at their May 25 Special Meeting:
- Discussed the existing sidewall and indwell regulations and the resulting impact on contemporary home design. Several architects were present at the meeting to provide their input. Commissioners provided direction to staff to further study the issue and come back with options for the Commission’s consideration.
- Reviewed the Draft CIP for 2016/17 - 2020/211 and made a determination that the CIP is consistent with the Town’s General Plan (required).
18. C/CAG Water Committee Agenda/Packet - June 1 Meeting
19. Cartan Field Neighbors
I sent the neighbors of Cartan Field the Special Events Permit list below to advise them of activity over the next few months.
20. Civic Center Project
We are setting up meetings over the next few weeks with WRNS to begin the interior floor planning and address the issues raised by the Council. The CCAC’s Project Management Team (Merredew, Dostart, & Hau) will be invited to participate - as will the City Council Subcommittee members for the CCAC. These are staff driven meetings so while all will be invited, all may not be able to participate. Nevertheless, the project will continue to move forward. Meetings/input involving public spaces (Chambers, Landscaping, Lobby, etc.) will move forward as well - through the CCAC Public Meetings.
At the Town & Gown meeting you may have heard the Mayor quote a budget/cost for the project of roughly $43.1 million. This number was arrived at by capping the $25 million Atherton Now contribution, adding in the Library at $15.4 million, and $2.7 million in Building Funds. I provided her with that figure based on the Council’s establishment of the assumed maximum donation from Atherton Now.
Special Event Permits Authorized as of May 27, 2016
This is a list of the upcoming Special Event Permits approved or under review.
- May 1 - 16th Annual Big Bear Run (7:30 am - 12 pm)
- May 21 - Menlo College Children’s Champions (10 am - 1 pm)
- May 21 - ECR Cancer Benefit - Circus Club (6 pm - 11 pm)
- May 25 - HRC Visit - 87 Patricia (5 pm to 7 pm)
- May 30 - Memorial Day BBQ - Circus Club (5 pm - 9 pm)
- June 3 - NASDAQ Summer Concert - Menlo College (TBD)
- June 10 - NASDAQ Summer Concert - Menlo College (TBD)
- June 11 - Polo Match - Circus Club (10 am - 7 pm)
- June 18 - Polo Match - Circus Club (10 am - 7 pm)
- June 17 - Company Picnic - Menlo College (11 am - 3:30 pm)
- June 18 - Company Picnic - Menlo College (11 am - 6 pm)
- June 19 - Father’s Day BBQ - Circus Club (5 pm - 9 pm)
- June 24 - NASDAQ Summer Concert - Menlo College (TBD)
- July 4 - 4th of July BBQ - Circus Club (4 pm - 9 pm)
- July 9 - Polo Match - Circus Club (10 am - 7 pm)
- July 9 - Bike for Breath - Encinal Elementary School/Streets (4:30 am - 2 pm)
- June 15 - NASDAQ Summer Concert - Menlo College (TBD)
- July 16 - Polo Match - Circus Club (10 am - 7 pm)
- July 19 - Music @ Menlo - MA High School (8 pm - 10:30 pm)
- July 20 - Music @ Menlo - MA High School (8 pm - 10:30 pm)
- July 22 - Music @ Menlo - MA High School (8 pm - 10:30 pm)
- July 27 - Music @ Menlo - MA High School (8 pm - 10:30 pm)
- July 29 - Music @ Menlo - MA High School (8 pm - 10:30 pm)
- August 2 - Music @ Menlo - MA High School (8 pm - 10:30 pm)
- August 3 - Music @ Menlo - MA High School (8 pm - 10:30 pm)
- August 4 - Music @ Menlo - MA High School (8 pm - 10:30 pm)
- August 8-14 - Horse Show - Requires separate Permit
- August 13 - Bark For Life - HPP (10:30 am - 1:30 pm)
- September 3 - Polo Match - Circus Club (10 am - 7 pm)
- September 5 - Labor Day BBQ - Circus Club (5 pm - 9 pm)
- September 10 - Polo Match - Circus Club (10 am - 7 pm)
- October 7 - SHS Under the Lights (4:30 pm - 9:30 pm)
- October 27 - Halloween Party - Circus Club (7 pm - 9 pm)