George Rodericks

City Manager's Blog

The City Manager's Blog is an online educational tool to provide general information to the community in open communication style. Periodically, the City Manager will post articles of general interest covering topics such as the Town's budget, budget process, capital projects, upcoming meetings, community issues, public safety, and general Town operations.

Articles in the blog are not designed as press releases or Town publications, rather, they are written in more of a conversational style. The Blog does not have a comments feature but readers are free to respond to the Blog and its entries view email directly to the City Manager.

Apr 18

That's A Wrap! - April 17, 2019

Posted on April 18, 2019 at 8:59 AM by grodericks grodericks

Thats A Wrap Logo

Council Meeting Date: April 17, 2019
Video Link: https://www.youtube.com/user/TownOfAtherton/featured

Details of each item can be found via the links to Staff Reports within the narrative. 


The City Council met for their Regular City Council Meeting on Wednesday, April 17 beginning at 7 pm with Open Session. A Closed Session was held at 6 pm. Direction was provided to the City Manager on Labor Negotiations and the Council directed the City Attorney to move forward with a facilitator to assist the Council in conducting a 360-Evaluation of the City Manager.
 
Following the Pledge of Allegiance, the Council moved to Presentations. During Presentations, the City Council recognized the Menlo College Women's Wrestling Team and the Menlo School Girls' Basketball Team. The Police Chief conducted an Oath of Office for newly promoted Sergeant Jason Bollendorf and read a Proclamation for Police Week.

Following Presentations, the Council moved to Public Comments. 

Report.jpegFollowing Public Comment, the Council moved to the City Manager's Report. The City Manager's Report is prepared monthly as part of the City Council's Regular Agenda. In addition to current reports from the City Manager, it includes departmental updates on the various happenings around Town such as reports from Administration, Community Services, Planning, 
Police, and Public Works. The Council received Oral Reports from the City Manager on various issues and noted upcoming community events:

- Atherton Town Center Groundbreaking, Tuesday, April 23 @ 3 pm
- Atherton Arbor Day & Memorial, Thursday, April 18 @ 9:30 am 
- Atherton Public Safety Community Meeting, Tuesday, April 30 @ 7 pm

After the City Manager's Report, the Council moved to the Consent Agenda consisting of Items 8 through 11. Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council. Included in this month's Consent Agenda were bills, minutes, revisions to the Town's Investment Policy, and a resolution for Road Maintenance Projects under SB1. Following comments and brief discussion on the the minutes and SB1 resolution, the Council approved all items on the Consent Agenda. 

Following the Consent Agenda, the Council took up the Regular Agenda.

Item No. 12 was Endorsement of the Proposal to form the San Mateo County Flood and Sea Level Rise Resiliency Agency and allocation of $25,000 per year for three years to fund the Agency. Following a staff report and public comment, the Council discussed issues related to governance, exiting the Agency, commitment of the $25,000, local benefit and local projects, the Town's future drainage projects and how the Agency could help, short and long term projects and solutions, and ways the Town can be involved in governance and representation. Following discussion, the Council adopted the Resolution of Endorsement.

Item No. 13 was receipt and feedback on the Alameda de las Pulgas Corridor Study and the Local Traffic Flow/Long Range Planning Solutions StudyFollowing a staff report and public comment, the Council discussed issues related to signalization of the specific intersections, peak hour traffic flow, overall philosophy of traffic movement through or around Town, cut through traffic, emergency routes, "road diets" on El Camino Real, various traffic control devices, street classifications, and overall Town solutions. Following discussion, the Council asked that staff return to a future study session to allow the Council to focus on the data and report and discuss overall philosophy of traffic flow through and/or around the Town's major thoroughfares. 

Item No. 14 was the Civic Center Update and Approval of the Testing and Material Inspection Services Contract. Following a brief staff report and public comment, the Council approved the Agreement for Testing and Inspection Services related to the Project. 

Item No. 15 was Discussion and Direction regarding the Amended and Restated Franchise Agreement between the Town of Atherton and Recology. Following a staff report and public comment, the Council discussed issues related to the Town's Franchise Agreement with Recology and JPA Agreement with the SBWMA. The Council discussed issues related to bond refinancing, service delivery, options for service delivery, commitment to waste delivery to the SBWMA facility, cost of services to residents, as well as future cost escalation potential, and process for looking at and evaluating alternatives. Following discussion, the Council directed that staff return at a future meeting with a Request for Proposal to hire a consultant to assist with putting together a bid for refuse collection services. 

The last item on the Agenda was Item No. 16, Approval of an Ordinance approving an amendment to the Town's contract with the California Public Employees' Retirement System. Following a brief staff report and public comment, the Council approved the ordinance.

 Following Council Reports and Final Public Comments, having cleared the entire Agenda, at approximately 9:51 pm, that as they say - was a wrap!



The next meeting of the City Council will be a Study Session on May 1 at 4 pm at City Hall. This meeting will include the 2019/2020 Budget Study Session on Special Funds and Capital Projects. This meeting will also include a Report Out by the various City Council Ad Hoc Subcommittees.  
GeorgeR6824xThanks for reading!

George Rodericks
City Manager

Town of Atherton
grodericks@ci.atherton.ca.us




#AthertonTalks
#AthertonCivicCenter

Mar 21

What's Coming Up - City Council Tentative Agenda

Posted on March 21, 2019 at 6:34 PM by grodericks grodericks

Atherton City Council

City_HallThe Atherton City Council meets twice per month. The first meeting is typically the 1st Wednesday of the month at 4 pm. At this meeting, the Council meets in “Study Session”. There are typically only two or three items on the agenda. The items are usually discussion and direction only, but no action. Occasionally there will be an action item, but these are rare and only when time is of the essence in taking action on a particular issue. Study Sessions usually last about 2 hours. The second meeting is typically the 3rd Wednesday of the month at 7 pm. At this meeting, the Council meets for their “Regular Meeting”. These meetings typically involve more routine items that are placed on the Consent Agenda (bills, treasurer reports, minutes, awards of contract, etc.). The Council also holds Public Hearings at their Regular Meeting. Public Hearings are generally for ordinances, land use matters, or financial matters. The Regular Agenda is reserved for larger, discussion, direction, and action items. A Regular Meeting typically lasts about 3 hours. 

Agendas can be found online in the website archive. There are some items that appear on the Agenda that are cyclical. For example, each February, the Council will review the Annual Budget at “Mid Year” - the Town operates on a fiscal year that runs from June to July. Following the Mid-Year review, the Council will begin budget season. During the months of March, April, May, and June, the Council Study Session are largely dominated by the Annual Budget Review Calendar. March is typically the Budget Kick-Off, followed in April by the Operations Budget. May is usually a review of Special Funds and the Capital Improvement Program. June is Budget Adoption. Also, the early months of the year will often involve bids and awards of contract for public works contracts that occur mostly over the summer months - street maintenance, street slurry, and drainage projects. The latter part of the year is usually dominated by annual audit processes, ordinance review, acceptance of work for various public works projects, and other miscellaneous issues. 

Staff maintains an internal Agenda Look Ahead that helps coordinate upcoming items for meetings. Here’s what’s next.

What’s Coming Up - April 2019

April 3, 2019 - Study Session - 4 pm

2019/2020 Budget Study Sessions - Operations Budget- this item involves a presentation by staff of the various departmental budgets for the coming fiscal year. The Council has an opportunity to review the budgets and the various departmental requests. No decisions are made, but staff takes input from the Council and incorporates that input into the budget document scheduled for adoption in June. The various departments are:
    • General Administration
      • City Council
      • City Administration
    • City Attorney
    • Finance
    • Planning and Building
    • Interdepartmental
    • Police
    • Public Works
Historical budgets can be found online on in the website archive

Discussion of Committee Terms - this item involves a presentation by staff of the various Town committee members and the current terms of appointment for each member. The Council will have a conversation around how best to create staggered terms for each committee such that when terms expire, the Council is not faced with having to replace large swaths of a committee at a time. 

Award of Bid for the Middlefield Road Project (Class II Bicycle Lanes) and Construction Management Services - this will be an action item. This item was delayed from the March 20 Council Meeting because the bid received for the construction management services portion of the project was not ready to be approved. Time is of the essence to award this project as the construction bid is valid for only a limited duration. Staff has worked out the issues with construction management and is returning to the Council for award of contract. 

April 17, 2019 - Regular Meeting - 7 pm

Items for this agenda are still in flux, but below are a few of the major items already scheduled. 

Presentations to the Menlo College Women’s Wrestling Team and the Menlo School Girls’ Basketball Team.

Review and Discussion of the Alameda de las Pulgas (ADLP) Traffic Study and Town-wide Traffic Mitigation Study - These studies were completed in the past several months and have been reviewed by the Town’s Transportation Committee for comments and feedback. The Council will have an opportunity to review the study results together with recommendations from the Transportation Committee. The ADLP Study focus on the Alameda - border to border - and reviewed the corridor for potential traffic improvements. The Council will discuss various recommendations for traffic control devices along the corridor. The Town-wide Traffic Mitigation Study focused on major roadways through Town and discussed ways to mitigate the impact of regional traffic - whether that be by traffic control devices, speed indicators, turning movement restrictions, or other methods.  

Adoption of Resolution and Funding Agreement for Participation on the San Mateo County Sea Level Rise Agency - San Mateo County has been working with all of the jurisdictions in San Mateo County to create a County-wide Sea Level Rise Agency. The goal of the Agency is to use the leverage of all of the agencies in the County in support of regional flood projects and programs. The Town’s participation requires an annual contribution of $25,000 for the first three years. It is anticipated that the Agency will eventually become self-funded. 

Other items may be added to the Agenda as the meeting approaches. 



Mar 21

That's A Wrap! - March 20, 2019

Posted on March 21, 2019 at 8:33 AM by grodericks grodericks

Thats A Wrap Logo

Council Meeting Date: March 20, 2019
Video Link: https://www.youtube.com/user/TownOfAtherton/featured

Details of each item can be found via the links to Staff Reports within the narrative. 


The City Council met for their Regular City Council Meeting on Wednesday, March 20 beginning at 7 pm with Open Session. A Closed Session was held at 6 pm. No action was taken in Closed Session. 
 
Following the Pledge of Allegiance, the Council moved to Presentations. During Presentations, the City Council recognized members of the community for their service to the Town as prior members of the Council and/or Committee Members. Recognized were Didi Fisher, John Fisher, and Alicia Bakowski. Following these presentations, the Council heard a proclamation for Communications Week and Arbor Day. Lastly, the Council heard a presentation from Warren Sedar, Principal of Selby Lane School regarding upcoming changes to the school curriculum and programs. 

Following Presentations, the Council moved to Public Comments. 

Report.jpegFollowing Public Comment, the Council moved to the City Manager's Report. The City Manager's Report is prepared monthly as part of the City Council's Regular Agenda. In addition to current reports from the City Manager, it includes departmental updates on the various happenings around Town such as reports from Administration, Community Services, Planning, 
Police, and Public Works. The Council received Oral Reports from the City Manager on various issues. 

After the City Manager's Report, the Council moved to the Consent Agenda consisting of Items 8 through 14. Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council. Included in this month's Consent Agenda were bills, minutes, Annual Report on the General Plan, Award of Contracts for remodel of the Pavilion restrooms, contract with Catering by Dana for event services, street maintenance and street slurry projects. Following comments and brief discussion on the Pavilion restrooms and Catering by Dana contract, the Council approved all items on the Consent Agenda. With respect to the Pavilion restrooms, it was noted that a Council Member will provide feedback on the selection of finishes. With respect to the contract with Catering by Dana, it was noted that there was a financial error made in cost allocation and staff would contact Catering by Dana to remedy. Staff will report back to the Council on the remedy and how to avoid the error in the future.  

Following the Consent Agenda, the Council took up the Regular Agenda.

Item No. 15 was a Fee Waiver Request for Encinal Elementary School 5th Grade Picnic. Following a staff report and public comment, the Council discussed the waiver and directed that, in the future, so long as the waiver request remained at or less than $500 that it should be placed on the Consent Agenda. The Council also noted that staff should talk with Encinal School regarding the more active parking activity in and around the North Meadow and encourage use of other areas of the Park and/or more caution to be used. Following that direction, the Council approved the Fee Waiver Request. 

Item No. 16 was review and approval of the 2019 Earth Day Event and Discussion of the Role of the Environmental Programs Committee with respect to implementation of the Town's Climate Action Plan. Following a staff report and public comment, the Council discussed the 2019 proposed event, its budget, and proposed speakers. The Council asked that the Committee consider alternative speakers that could provide more informative discussion for attendees, in particular, speakers from Peninsula Clean Energy may not be relevant as most residents already take advantage of the programs. Following discussion, the Council approved the Event Plan and budget, noting that the maximum budget allocation was $5,000. After review of the Earth Day Event, the Council discussed the role of the Committee in the Climate Action Plan. Staff and members of the Council provided feedback on current activities of the Committee with respect to the Plan. The Council directed that the Committee work with staff to provide an annual report to the Council, in line with the Town's budget process, that discusses the status of the Plan's implementation and suggests ideas for priority or enhancement. 

Item No. 17 was discussion of amendments to the Town's Heritage Tree Ordinance and Tree Preservation Standards. Following a staff report and public comment, the Council discussed the various elements of amendment to the Heritage Tree Ordinance, in particular, definitions of heritage trees, methods of determining the age of heritage trees, inclusion or non-inclusion of redwood trees as heritage trees, methods of surveying trees, damage or harm caused to trees, determining a dead, dying or diseased tree, interaction with neighbors, replacement trees, work within and size of the various tree protection zones, and penalties, their calculation, amount, and imposition. Following discussion, the Council provided feedback to staff on these various issues, noted that penalties need to be made more relevant to deter negative action - perhaps even including an escalator, and redwoods need to be counted over a period of 12-months rather than inclusion in the ordinance as protected at this time. The Council also asked that the Mayor appoint an Ad Hoc Subcommittee to work with staff over the next few months to fine tune the ordinance and standards before returning them to the Council. 

Item No. 18 was a discussion of public safety cameras and the use of automated license plate readers (ALPRs). Following a staff report, powerpoint, and public comment, the Council discussed issues related to effectiveness of ALPRs and public safety cameras, use in other communities, impacts on privacy, maintenance and retention of records, public records requests, the need for community input and discussion, and location and cost. Following discussion, the Council asked that the City Manager work with Police Department for additional study, identifying safeguards that should be put in place, identification of security and privacy issues and how they might be addressed, identification of cost and placement and report back to the City Council at a well-advertised public meeting (Council meeting). 

Item No. 19 was a discussion by the Channel District Board (City Council) on the Drainage Master Plan Projects that are within the Channel District and Direction to Staff on Next Steps for Funding and Solutions. Following a staff report and public comment, the Council discussed the amount of projects, the severity of the issues, priorities for projects, size of the District, the various funding solutions and outlook for successful passage of funding solutions, and what next steps should be. Following discussion, the Council asked that staff return to the Council with an assessment of priorities within the identified projects for the District, the potential for a field tour by the Council of the various projects and the issues related thereto, and the potential assessment of cost for short-term and long-term remedy. 

The last item on the Agenda was Item No. 20, a Resolution approving an amendment to the Town's contract with the California Public Employees' Retirement System. Following a brief staff report and public comment, the Council adopted the resolution. 

Under Future Agenda Items, the Council asked that staff return with a report to discuss the various Committee terms. Staff has scheduled this item for the April 3 Study Session. 
 
Following Council Reports and Final Public Comments, having cleared the entire Agenda, at approximately 11:05 pm, that as they say - was a wrap!



The next meeting of the City Council will be a Study Session on April 3 at 4 pm at City Hall. This meeting will include the 2019/2020 Budget Study Session on Town Operations, Award of Bid for the Middlefield Road Project and Construction Management Services, and Discussion of Committee Terms.  

GeorgeR6824xThanks for reading!

George Rodericks
City Manager

Town of Atherton
grodericks@ci.atherton.ca.us




#AthertonTalks
#AthertonCivicCenter