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Oct 21

That's A Wrap! - October 20, 2021

Posted to City Manager's Blog by grodericks grodericks

Thats A Wrap

 Council Meeting Date: October 20, 2021
Video Link:
Details of each item can be found via the links to Staff Reports within the narrative.

The City Council met for the October Regular Meeting on Wednesday, October 20 at 6 pm via Zoom Teleconference pursuant to the Governor's Executive Order. Following the Roll Call the Council began moving through the Agenda beginning with Presentations. The Council recognized outgoing Councilmember/Vice Mayor Mike Lempres and thanked him for his service to the Town over the years. Following presentations, the Council moved to Public Comments. There were no Public Comments.

ReportFollowing Public Comment and a Report out of Closed Session, the Council moved to the City Manager's Report. The City Manager's Report is typically prepared monthly as part of the City Council's Regular Agenda. In addition to current reports from the City Manager, it typically includes departmental updates on the various happenings around Town such as reports from Administration, Community Services, PlanningPolice, and Public Works. The Council commented on a couple of items in the Report before moving on to the Consent Agenda. 

Consent_AgendaFollowing the City Manager's Report, the Council moved to the Consent Agenda consisting of Items 6 through 16 (~6:12 pm). Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council. Included in this month's Consent Agenda were minutes of various meetings, bills and claims, adoption of an ordinance amending public posting locations, amendments to agreement for Renne Public Law Group, LLP, Regional Government Services, and Tony's Clean Team, purchase of two police vehicles, 1st Amendment to Agreement for Greenwaste Recovery for a Change of Control, Certification of Continuing Emergency, approval of a COPS Grant, and acceptance of a donation for Police Medical Equipment and Training. Following an opportunity for questions regarding, the Council approved the Consent Agenda. 

Public_Hearing_ImageNext was Public Hearings.
Public Hearings are typically held for Ordinances, Budget Adoption, Fee Adoption, and Land Use approvals. 
 There were no Public Hearings scheduled for the October 20 Council meeting.

 Regular_Agenda_ImageNext up was the Regular Agenda (~6:13 pm).

Item No. 17 was consideration of selection of a Vice Mayor. Following a brief staff report and opportunity for public comment, the Council discussed issues related to process and City Council Reorganization in December. Following discussion, the Council opted to wait until December to select the next Vice Mayor. 
 Next, was 
Item No. 18, City Council Vacancy Appointment Process. (~6:16 pm) Following a brief staff report and opportunity for public comment, the Council discussed issues related to transparency, consideration of candidates, determination of a process, cost and timing related to a Special Election, and history with respect to vacancies. Following discussion, the Council voted to proceed with a process for encouraging interested parties to apply for the vacancy and follow a public process for interview and appointment.

Next, the Council reviewed 
Item No. 19 to provide direction on the material selection for the Donor Wall. (~6:38 pm) Following a brief staff report and opportunity for public comment, the Council discussed the design of the wall, the materials proposed, the layout and cost. Following discussion, the Council directed staff to narrow the focus of materials to the stone selections and to involve the City Council Ad Hoc Subcommittee in further refinements to the wall design.

Item No. 20 was Consideration of the Concept Plan for the Train Station Renovation. (~6:49 pm) Following a brief staff report, a presentation by the City Council Subcommittee and opportunity for public comment, the Council discussed the design concept for the train station renovation, competing priorities for the Caltrain funding, timing of the project, future use of General Funds, and process. Following discussion, the Council directed staff to prepare a Request for Proposal for Design Services consistent with the train station renovation concept presented and return it to the City Council for review and approval. The Council directed that the Subcommittee continue to be engaged in the process.

Next was 
Item 21, Authorization of a Change Order Limit Adjustment for the Town Center Project. (~7:33 pm) Following a brief staff report and opportunity for public comment, the Council discussed the current status of the Town Center Project, the Ribbon Cutting Ceremony tentatively scheduled for December 11, 2021, and the move in timeline for the various departments. Following discussion, the Council approved an adjustment to the Change Order Limit to $2.5 million.

Item No. 22 was approval of a Response to the Grand Jury Report "Building Greater Trust between the Community and Law Enforcement via the Racial and Identity Profiling Act. (~7:40 pm) Following a brief staff report and opportunity for public comment, the Council discussed the requirements of RIPA, timing for public reporting, process for implementation, independent review of data, and cost. Following discussion, the Council approved the Grand Jury Response.

The last item on the Agenda was 
Item No. 23, approval of a Response to the Grand Jury Report - "California's Ground Zero for Sea Level Rise". (~7:52 pm) Following a brief staff report and opportunity for public comment, the Council discussed issues related to the potential for toxic sites in Town, proximity to waste water treatment facilities, local impact of sea level rise, and the Town's Local Hazard Mitigation Plan. Following discussion and minor revisions to the letter, the Council approved the Grand Jury Response.    
Having cleared the entire Agenda, at approximately 8:05 pm, that as they say - was a wrap!

The next meeting of the City Council will be a Special Meeting/Study Session on November 3 at 3 pm. The November 3 meeting will be focused on a number of environmental issues for discussion and direction by the Council. These include consideration of adoption of
REACH Codes, a Report on the Status of the Climate Action Plan, a Report on a Leaf Blower Ordinance and Outreach, and an Informational Report on Wildfire Hardening Codes. 
GeorgeThanks for reading!
 George Rodericks
 City Manager

Town of Atherton

Jun 05

Town Center Update - June 5, 2020

Posted to Town Center Project Activity Blog by grodericks grodericks

Atherton Town Center - Project Activity

Construction continues in earnest on both City Hall and the Library. Floors have been poured for the new City Hall - both 1st and 2nd floor. Work continues now on installation of the utility systems, roofing systems, and fire systems. On the Library, most of the work is dedicated to the new rammed earth walls. 

Live webcams for Library
and City Hall/PD Building are active on the Town's website. There is also a project progress photo gallery

Naming and Donation Opportunities

New_RoadConstruction funding for City Hall, Police Building and Site Improvements ($28.7 million) consists largely of donations and the Town's General Funds. To assist with cash flow during the project's construction timeline, the Town issued a Certificate of Participation (COP). COPs are a short-term funding tools for projects and are used mainly for large, multi-year infrastructure projects. The Town would like to retire this short-term debt sooner than it would be obligated to do so (10-years). To do so, additional donations toward the project would be required.  

Recently, the City Council mailed a Naming and Donation Opportunities letter to all Atherton residents - this is available online as well. The Council invites the community to become a part of Atherton's history by donating with a Naming Opportunity. The Council identified unique Naming Opportunities connected to the project - some of which have already been selected but there are plenty more opportunities! The City Council considers awards of naming opportunities at their regular meetings as donations are received. 

Donations will assist the Town in reducing or eliminating the need for a short-term COP to bridge the revenue flow gap during construction. The opportunities for naming have various ranges with the most significant being the ability to name a new road that will connect Fair Oaks Lane to Ashfield Road and run next to the new Town Center. 

It is very exciting to see this long-awaited new Town Center and Library come to life. The projected opening is Fall 2021, absent delay associated with COVID-19. For more details on naming opportunities and donations and how to enhance your current donation or become a part of history by making a new one, visit the donation website.

City Hall and Police Building

The image below is from today as interior utility work continues on the City Hall Building. The Building is taking clear shape.   
City Hall June 2020

On the right of the image is the single-story Council Chambers portion of the Building. The Council Chambers also serves as the Town's Emergency Operations Center and connects directly to the Police Building. The second floor of the Police Building is set back from the first floor and includes the break room, training room, locker rooms and offices. The lower floor of the Police Building includes the briefing room, interview rooms, and evidence storage. 

Along the left side of the image on the lower floor is the lobby area and on the second floor is the walkway across the lobby to Community Development (Building, Planning and Public Works Offices). Administration is on the lower floor on the left. 

In the near portion of the image, you can see vehicles in the temporary Police Parking Lot. This area will eventually become the Civic Court of the new facility. 
Below is a Site Plan for the full project. 


Historic Town Hall

Historic Town Hall InteriorMost of the interior work of the Historic Town Hall building is further down in the project timeline. There is currently no activity on the Historic Town Hall.

This building will ultimately become a part of the new Library connected via a deck and french doors that spill out from the side of the building onto the new deck. 

Library Building

The image below is from this week. Work this week focused on the forming of the new rammed earth walls for the Building.
Library Shotcrete  

Site Work

Site work continues for utilities and other required site improvements. 

Here's a view of the new entrance to City Hall coming in off of Fair Oaks Lane. Administration Offices are on the right. The first floor will be Town Administration and the Post Office. The second floor is the Building, Planning, and Public Works Departments. The bottom and top floors on the left are the Police Department. Secure Parking Lot entry is off to the left of the main building. 

The Look Ahead

Work Areas for the Week of June 8
  • Installation of Fire Service and Water Lines
  • Installation of Power and Communication Conduits
  • Exterior Wall Layout/Deflection Clips
  • Install Steel at Mechanical Platforms
  • Installation of Utility Ductwork 
  • Installation of Overhead Plumbing and Piping
  • Rough-in Fire Protection
  • Install Stair 2-3
  • Place Forms and Shotcrete for Rammed Earth Walls
Work Areas for the Week of June 15
  • Exterior Wall Layouts
  • Installation of Utilities, Plumbing and Piping
  • Form Interior Curbs
  • Frame Coordinated Walls
  • Install Door Frames (Ancillary Building)
  • Place Forms and Shotcrete for Rammed Earth Walls

Project Financials

 Payment Request Period Town Share Library Share Total
Payment Request #1 June 2019 $983,533 $538,622 $1,522,155
Payment Request #2 July 2019 $540,673 $587,037 $1,127,711
Payment Request #3 August 2019 $605,478 $972,754 $1,578,232
Payment Request #4 September 2019 $997,235 $638,317 $1,635,551
Payment Request #5 October 2019 $969,456 $252,633 $1,222,089
Payment Request #6 November 2019 $1,318,002 $341,692 $1,659,694
Payment Request #7 December 2019 $1,346,738 $555,978 $1,902,716
Payment Request #8
January 2020
$1,289,498 $480,925 $1,770,423
Payment Request #9 February 2020 $1,042,792  $342,867 $1,385,659
Payment Request #10 March 2020 $1,242,721 $440,645 $1,683,366
Payment Request #11
April 2020
$309,292  $248,412 $557,694
Payment Request #12
May 2020
$1,391,401  $713,524 $2,104,924
Totals   $12,036,809 $6,113,406 $18,150,215
Initial Project Bid   $28,701,034 $18,375,966 $47,077,000
Net Change Orders   $41,168 $73,803 $114,971
Updated Project Cost   $28,742,202 $18,449,769 $47,191,971
% Complete based on $   42% 33% 38%
Target Based on 25-Month Schedule   48%

At 38% completion, approved change orders for the project are at 0.24% - $114,971 of $47.1 million. 

George Rodericks
City Manager