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Find out what's happening in the blog. Below is a list of blog items.

Mar 18

That's A Wrap! - March 17, 2021

Posted to City Manager's Blog by grodericks grodericks

Thats A Wrap

Council Meeting Date: March 17, 2021
Video Link: https://www.youtube.com/user/TownOfAtherton/featured
Details of each item can be found via the links to Staff Reports within the narrative. 

The City Council met for the March Regular Meeting on Wednesday, March 17 at 6 pm via Zoom Teleconference pursuant to the Governor's Executive Order. Following the Roll Call the Council began moving through the Agenda beginning with Presentations. The Council presented Proclamations to Commander Joe Wade and Officer Don Dunphy on their retirements and heard a presentation from HIP Housing. Following presentations, the City Attorney reported out of Closed Session - No Action Taken, Direction to Staff and the Council moved to Public Comments. 

Public Comments related to landscaping and screening of the Corporation Yard, State Legislation related to CalWater, and construction on Snowden Avenue at Lloyden Drive.

ReportFollowing Public Comment, the Council moved to the City Manager's Report. The City Manager's Report is prepared monthly as part of the City Council's Regular Agenda. In addition to current reports from the City Manager, it includes departmental updates on the various happenings around Town such as reports from Administration, Community Services, Planning, Police, and Public Works. The City Manager and Police Chief provided brief comments on police statistics, permit revenue, and an upcoming E-Shred, E-Waste and Compost Event on April 17. 

Consent_AgendaFollowing the City Manager's Report, the Council moved to the Consent Agenda consisting of Items 6 and 12 (~6:36 pm). Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council. Included in this month's Consent Agenda were minutes of various meetings, bills and claims, Certification of the Continuing Local Emergency (COVID-19), 2020 General Plan Report, Approval of a Proposal for Consulting Work by R3 Consulting Group, and awards of bid to various Street Projects. Following brief comments on the Certification of Continuing Local Emergency, the Council approved the Consent Agenda. 

Public_Hearing_ImageNext was Public Hearings.

Public Hearings are typically held for Ordinances, Budget Adoption, Fee Adoption, and Land Use approvals. 

There were no Public Hearings scheduled for the March 17 Council meeting.


Regular_Agenda_ImageNext up was the Regular Agenda (~6:45 pm).

Item No. 13 was the Town Center Project Update, Feedback and Direction on the Communications Building, and City Council Ad Hoc Subcommittee Reports and Direction. Following a staff report and opportunity for public comment, the Council discussed the various design opportunities for the communications building for the project. The Council provide staff with direction in support of the modular building design with particular attention to the building's screening and security needs. The Council then heard a report from the Ad Hoc Subcommittee of the City Council reporting on the Legends of Atherton. The Council provided feedback to the Ad Hoc Subcommittee related to use of the Historic Town Hall and Train Station, securing the train station site, integrating the history of the train station, and seeking more details regarding how to engage the community in the process. The Council then heard a report from the Council Liaison for the Donor Wall. The Council provided feedback on the design elements for the proposed Donor Wall, how to engage Atherton Now in the design determination process, and expressed support for the use the material types and aesthetic - bronze, stone, or glass in a traditional/classical look. 

Following Item No. 13, at approximately 8:05 pm the Council considered an Urgency Item related to Community Project Funding Opportunities presented by Congresswoman Eshoo. Receipt of the Request for Funding Opportunities was received after posting of the Agenda with a filing requirement prior to the next City Council meeting. Following an Urgency Vote to add the item to the Agenda, the Council heard a brief staff report concerning the request and provided staff with direction. Staff presented the Cover Letter and CPF Funding Agency List to the Council received from Congresswoman Eshoo. The Council provided feedback around 6 potential project areas:

- Emergency Communications (ADAPT/PD/Fire Joint Communications)
- Green Infrastructure Projects
- Bike Lanes (Atherton Avenue, Selby Lane, El Camino Real)
- Caltrain Path to Menlo Park Train Station
- Marsh Road Channel Cover and Bicycle/Pedestrian Lane
- Park Circulation or Improvement Project(s)

Following discussion the Council directed that staff determine the most shovel ready projects, determine the process for submittal and circle back with the Mayor for concurrence before submitting a project or projects.  

Having cleared the entire Agenda, at approximately 8:15 pm, that as they say - was a wrap!


The next meeting of the City Council will be a Special Meeting/Study Session on April 7 at 4 pm. On the Agenda is a Proclamation for Dispatcher's Appreciation Week, the FY 2021/22 Operations Budget Presentation, and Consideration of a Colleague's Memorandum regarding Reach Codes.  

GeorgeThanks for reading!

George Rodericks
City Manager

Town of Atherton
grodericks@ci.atherton.ca.us



Jun 05

Town Center Update - June 5, 2020

Posted to Town Center Project Activity Blog by grodericks grodericks

Civic_Court
Atherton Town Center - Project Activity

Construction continues in earnest on both City Hall and the Library. Floors have been poured for the new City Hall - both 1st and 2nd floor. Work continues now on installation of the utility systems, roofing systems, and fire systems. On the Library, most of the work is dedicated to the new rammed earth walls. 

Live webcams for Library
and City Hall/PD Building are active on the Town's website. There is also a project progress photo gallery

Naming and Donation Opportunities

New_RoadConstruction funding for City Hall, Police Building and Site Improvements ($28.7 million) consists largely of donations and the Town's General Funds. To assist with cash flow during the project's construction timeline, the Town issued a Certificate of Participation (COP). COPs are a short-term funding tools for projects and are used mainly for large, multi-year infrastructure projects. The Town would like to retire this short-term debt sooner than it would be obligated to do so (10-years). To do so, additional donations toward the project would be required.  

Recently, the City Council mailed a Naming and Donation Opportunities letter to all Atherton residents - this is available online as well. The Council invites the community to become a part of Atherton's history by donating with a Naming Opportunity. The Council identified unique Naming Opportunities connected to the project - some of which have already been selected but there are plenty more opportunities! The City Council considers awards of naming opportunities at their regular meetings as donations are received. 

Donations will assist the Town in reducing or eliminating the need for a short-term COP to bridge the revenue flow gap during construction. The opportunities for naming have various ranges with the most significant being the ability to name a new road that will connect Fair Oaks Lane to Ashfield Road and run next to the new Town Center. 

It is very exciting to see this long-awaited new Town Center and Library come to life. The projected opening is Fall 2021, absent delay associated with COVID-19. For more details on naming opportunities and donations and how to enhance your current donation or become a part of history by making a new one, visit the donation website.
 

City Hall and Police Building


The image below is from today as interior utility work continues on the City Hall Building. The Building is taking clear shape.   
City Hall June 2020

On the right of the image is the single-story Council Chambers portion of the Building. The Council Chambers also serves as the Town's Emergency Operations Center and connects directly to the Police Building. The second floor of the Police Building is set back from the first floor and includes the break room, training room, locker rooms and offices. The lower floor of the Police Building includes the briefing room, interview rooms, and evidence storage. 

Along the left side of the image on the lower floor is the lobby area and on the second floor is the walkway across the lobby to Community Development (Building, Planning and Public Works Offices). Administration is on the lower floor on the left. 

In the near portion of the image, you can see vehicles in the temporary Police Parking Lot. This area will eventually become the Civic Court of the new facility. 
 
Below is a Site Plan for the full project. 


Site_Plan

Historic Town Hall

Historic Town Hall InteriorMost of the interior work of the Historic Town Hall building is further down in the project timeline. There is currently no activity on the Historic Town Hall.

This building will ultimately become a part of the new Library connected via a deck and french doors that spill out from the side of the building onto the new deck. 




Library Building

The image below is from this week. Work this week focused on the forming of the new rammed earth walls for the Building.
Library Shotcrete  
 


Site Work

Site work continues for utilities and other required site improvements. 

Here's a view of the new entrance to City Hall coming in off of Fair Oaks Lane. Administration Offices are on the right. The first floor will be Town Administration and the Post Office. The second floor is the Building, Planning, and Public Works Departments. The bottom and top floors on the left are the Police Department. Secure Parking Lot entry is off to the left of the main building. 
Fair_Oaks

The Look Ahead


Work Areas for the Week of June 8
  • Installation of Fire Service and Water Lines
  • Installation of Power and Communication Conduits
  • Exterior Wall Layout/Deflection Clips
  • Install Steel at Mechanical Platforms
  • Installation of Utility Ductwork 
  • Installation of Overhead Plumbing and Piping
  • Rough-in Fire Protection
  • Install Stair 2-3
  • Place Forms and Shotcrete for Rammed Earth Walls
Work Areas for the Week of June 15
  • Exterior Wall Layouts
  • Installation of Utilities, Plumbing and Piping
  • Form Interior Curbs
  • Frame Coordinated Walls
  • Install Door Frames (Ancillary Building)
  • Place Forms and Shotcrete for Rammed Earth Walls

Project Financials

 Payment Request Period Town Share Library Share Total
Payment Request #1 June 2019 $983,533 $538,622 $1,522,155
Payment Request #2 July 2019 $540,673 $587,037 $1,127,711
Payment Request #3 August 2019 $605,478 $972,754 $1,578,232
Payment Request #4 September 2019 $997,235 $638,317 $1,635,551
Payment Request #5 October 2019 $969,456 $252,633 $1,222,089
Payment Request #6 November 2019 $1,318,002 $341,692 $1,659,694
Payment Request #7 December 2019 $1,346,738 $555,978 $1,902,716
Payment Request #8
January 2020
$1,289,498 $480,925 $1,770,423
Payment Request #9 February 2020 $1,042,792  $342,867 $1,385,659
Payment Request #10 March 2020 $1,242,721 $440,645 $1,683,366
Payment Request #11
April 2020
$309,292  $248,412 $557,694
Payment Request #12
May 2020
$1,391,401  $713,524 $2,104,924
Totals   $12,036,809 $6,113,406 $18,150,215
         
Initial Project Bid   $28,701,034 $18,375,966 $47,077,000
Net Change Orders   $41,168 $73,803 $114,971
Updated Project Cost   $28,742,202 $18,449,769 $47,191,971
% Complete based on $   42% 33% 38%
Target Based on 25-Month Schedule   48%

At 38% completion, approved change orders for the project are at 0.24% - $114,971 of $47.1 million. 

 
George Rodericks
City Manager
grodericks@ci.atherton.ca.us