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This meeting is being held via teleconference pursuant to Government Code section 54953(e)(1)(B) and in compliance with the Brown Act. Section 54953(e)(1)(B) permits the Town to hold a meeting during a proclaimed state of emergency via teleconference in order to determine whether as a result of the emergency meeting in person would present an imminent risk to attendees' health or safety.
For a live meeting broadcast you can watch the Council meeting on: Comcast Subscribers Channel 29 or via Midpen Media website here: https://midpenmedia.org/local-tv/watch-now/. The public may participate via: Zoom Meeting.
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
6:00 P.M. REGULAR MEETING– Convene as the City Council
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL - Polito, Hawkins–Manuelian, DeGolia, Widmer, Mayor Lewis
3. PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the City Clerk, Anthony Suber at email@example.com or by text at 650-687-7084
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
• Recognition of A.D.A.P.T. (Atherton Disaster and Preparedness Team) President, Tom Prussing
5. CITY COUNCIL REORGANIZATION
Report: Deputy City Manager/City Clerk, Anthony Suber
Recommendation: In accordance with the City Council Handbook and Atherton Municipal Code, select the Mayor and Vice Mayor for calendar year 2022.
Message from Outgoing Mayor – Elizabeth Lewis
Selection of Mayor and Vice Mayor – Administered by the City Clerk
Oath of Office for Mayor and Vice Mayor – Administered by the City Clerk
Message from Incoming Mayor – Mayor
6. CITY MANAGER’S WRITTEN REPORT
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.
CONSENT CALENDAR (Items 7 - 11)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
7. APPROVAL OF BILLS AND CLAIMS FOR NOVEMBER 2021 IN THE AMOUNT OF $ 2,752,017
Report: Finance Director, Robert Barron III
Recommendation: Approve Bills and Claims for November 2021 in the amount of $ 2,752,017
8. APPROVAL OF MINUTES
Report: City Clerk, Anthony Suber
Recommendation: Approve minutes from November 15, 17, and December 1, 2021
9. WAIVE THE FINAL READING AND ADOPT AN ORDINANCE ADDING CHAPTER 18 SOLID WASTE AND EDIBLE FOOD RECOVERY WASTE RECOVERY TO THE ATHERTON MUNICIPAL CODE
Report: Deputy City Manager / City Clerk, Anthony Suber
Recommendation: It is recommended that the City Council waive the final reading and adopt Ordinance 649 adding Chapter 18 Solid Waste and Edible Food Waste Recovery to the Atherton Municipal Code.
Description: This item is the final reading and adoption of an Ordinance to add Chapter 18 Solid Waste and Edible Food Waste Recovery to the Atherton Municipal Code in response to SB 1383.
10. APPROVAL OF AN AGREEMENT TO AMENDMENT WITH WEST COAST ARBORISTS, INC. FOR PUBLIC TREE MAINTENANCE FOR FISCAL YEAR 2021-22
Report: Public Works Director, Robert Ovadia
Recommendation: Approve a contract amendment in an amount not to exceed $100,000 for annual maintenance for public trees in FY 2021-2022; direct the City Attorney to prepare the amendment; and authorize the City Manager to execute the amendment on behalf of the Town.
Description: This item will involve Council discussion and potential approval of a contract amendment with West Coast Arborists, Inc. for Public Tree Maintenance Services.
11. CERTIFICATION OF CONTINUING EMERGENCY; MAKE SUCH FINDINGS AS REQUIRED UNDER GOVERNMENT CODE SECTION 54953(E)(3); AND RATIFY SUCH RULES AND REGULATIONS ENACTED BY THE DIRECTOR OF EMERGENCY SERVICES IN RESPONSE TO COVID-19
Report: City Manager, George Rodericks
Recommendation: It is recommended that the Council –
1) Certify the continuing emergency and ratify such rules and regulations enacted by the Director of Emergency Services in response to COVID-19; and
2) Make such findings as required under Government Code Section 54953(e)(3) in order to meet remotely to ensure the continued health and safety of the public.
Description: This item involves Council discussion and approval to certify the continuance of the emergency and ratify the rules enacted by the Director of Emergency services in response to COVID-19.
REGULAR AGENDA (Items 12 – 16)
12. RESOLUTION TO ADOPT THE 2021 SAN MATEO COUNTY MULTIJURISDICTIONAL HAZARD MITIGATION PLAN
Report: Chief of Police, Steve McCulley
Recommendation: Adopt a resolution to approve the 2021 San Mateo County Multijurisdictional Local Hazard Mitigation Plan:
• Volume 1 - Planning Area Wide Elements (Attachment 1)
• Volume 2 - Unincorporated San Mateo County Annex Plan (Attachment 2)
Description: This item involves Council discussion and approval of a resolution to adopt the 2021 San Mateo County Multijurisdictional Hazard Mitigation Plan.
13. REVIEW AND DISCUSS THE OUT YEAR FINANCIAL PLANNING SPREADSHEET AND PROVIDE STAFF WITH DIRECTION
Recommendation: That the City Council review and discuss the Out Year Financial Planning Spreadsheet and provide staff with direction.
Description: This item will involve a Council discussion to review and discuss funding sources for Capital Projects, revenues, expenditures, and for the Council and staff to identify financial priorities.
14. 2021 ANNUAL GOALS REPORT
Report: City Manager, George Rodericks
Recommendation: Receive and File.
15. COUNCIL REPORTS/COMMENTS
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
TELECONFERENCING AND COVID-19 NOTICE:
The Council is required (1) to post notice and agendas as otherwise provided by the Brown Act and applicable law, (2) allow members of the public to access the meeting via call-in line or internet-based service line, (3) provide details on the agenda on how to access the meeting and give public comment, (4) provide an opportunity to comment pursuant to Government Code section 54954.3 and allow a reasonable amount of time during public comment for a person to register, login, and comment, and (5) monitor the call-in line and/or internet-based service line to ensure no disruption hinders access or ability to comment, if there is, take no action until public access is restored. The Town is not required to provide a location to attend in-person.
The Governor proclaimed a state of emergency due to the COVID-19 virus pandemic on March 4, 2020. The proclamation remains active and applies statewide. The Council is meeting pursuant to Section 54953(e)(1)(B) to determine if the emergency conditions pose a threat to attendees' health and safety, warranting teleconference meetings. The Council is complying with other public access and participation obligations, as required and to ensure that any member of the public may attend, participate, and watch the City's legislative bodies conduct their business.