This meeting is being held via teleconference pursuant to Government Code section 54953(e)(1)(B) and in compliance with the Brown Act.  Section 54953(e)(1)(B) permits the Town to hold a meeting during a proclaimed state of emergency via teleconference in order to determine whether as a result of the emergency meeting in person would present an imminent risk to attendees' health or safety.  

For a live meeting broadcast you can watch the Council meeting on: Comcast Subscribers Channel 29 or via Midpen Media website here: https://midpenmedia.org/local-tv/watch-now/.  The public may participate via: Zoom Meeting.

This Agenda may not reflect the actual order of items.  The order of items is subject to change based on Council action.

6:00 P.M. REGULAR MEETING– Convene as the City Council

1.    PLEDGE OF ALLEGIANCE      

2.    ROLL CALL     -   Hawkins–Manuelian, DeGolia, Widmer, Mayor Lewis

3.    PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the City Clerk, Anthony Suber at asuber@ci.atherton.ca.us or by text at 650-687-7084

(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.  Each speaker may address the Council once for a limit of three minutes.)

4.    CONSIDERATION OF APPOINTMENT TO THE CITY COUNCIL FOR THE UNEXPIRED TERM

Report: City Clerk, Anthony Suber   

Recommendation: It is recommended that City Council consider an appointment to the vacant seat as needed.

5.     PRESENTATIONS 

•   Presentation and Discussion on Formation of Unground Utility Assessment Districts - PowerPoint Presentation

Report: Public Works Director, Robert Ovadia & Harris & Associates 

6.    CITY MANAGER’S WRITTEN REPORT 

Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.

CONSENT CALENDAR (Items 7 - 16)        

(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council.  If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

7.    APPROVAL OF BILLS AND CLAIMS FOR OCTOBER 2021 IN THE AMOUNT OF $ 2,278,127

    Report: Finance Director, Robert Barron III

    Recommendation: Approve Bills and Claims for October 2021 in the amount of $ 2,278,127.

8.    APPROVAL OF MINUTES

    Report: City Clerk, Anthony Suber

    Recommendation: Approve minutes from October 20 and November 3, 2021.

9.    ADOPTION OF A MEMORANDUM OF UNDERSTANDING ESTABLISHING MONITORING AND ENFORCEMENT RESPONSIBILITIES FOR DISPOSABLE FOOD SERVICE WARE.

  Report: Sustainability Coordinator, Douglas Kim 

Recommendation: It is recommended that Council approve a Memorandum of Understanding (MOU) with the County of San Mateo on the monitoring and enforcement of the Disposable Food Service Ware ordinance.

Description: This item is seeking to gain Council approval to authorize the City Manager to sign an MOU with San Mateo County for the monitoring and enforcement of the Disposable Food Service Ware Ordinance.

10.    APPROVAL OF SECOND AMENDMENT TO AND RESTATEMENT OF THE JOINT POWERS AGREEMENT ESTABLISHING THE PENINSULA TRAFFIC CONGESTION RELIEF ALLIANCE

Report: City Manager, George Rodericks

Recommendation: It is recommended that the Council approve the attached Resolution approving the Second Amendment to and Restatement of the Joint Powers Agreement establishing the Peninsula Traffic Congestion Relief Alliance; and authorize the Mayor to execute the Amendment.

Description: This item will involve Council discussion and staff is seeking approval for of a 2^nd amendment to the JPA with Peninsula Traffic Congestion Relief Alliance. 

11.    APPROVE AN AMENDMENT AND PRICE ADJUSTMENT FOR SWEEPING SERVICES WITH CONTRACT SWEEPING SERVICES

 Report: Public Works Director, Robert Ovadia  

 Recommendation: Authorize an amendment to Contract Sweeping Services contract for the continuation of sweeping services with not-to-exceed amount of $26,712.17 annually or ($2,226.01 monthly); direct the City Attorney to prepare the extension; and authorize the City Manager to execute the agreement.

Description: This item will involve Council discussion and staff is seeking approval for a contract amendment with Contract Sweeping Services. 

12.   AUTHORIZE RELEASE OF A REQUEST FOR PROPOSAL FOR PROFESSIONAL DESIGN SERVICES FOR THE ATHERTON RAIL STATION REMODEL PROJECT

Report: Public Works Director, Robert Ovadia

Recommendation: Authorize staff to release a request for proposal (RFP) for design services related to the remodel of the Atherton Rail Station building and area.

Description: This item involves the discussion of and potential release of a Request for Proposals for professional design services for the Atherton Rail Station Remodel Project.

13.   ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE PAVILION RESTROOM REMODEL PROJECT

Report: Public Works Director, Robert Ovadia

Recommendation: Accept work and authorize recording of a Notice of Completion for the Pavilion Restroom Remodel Project, Number 56098.  

Description: This item involves the acceptance of work completed under the Pavilion Restroom Remodel Project by Angeles Contractor Inc. and authorization to file the Notice of Completion with the San Mateo County Recorder’s Office.

14.  ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE HOLBROOK-PALMER PARK TURN AROUND PROJECT

Report: Public Works Director, Robert Ovadia

Recommendation: Accept work and authorize recording of a Notice of Completion for the Holbrook-Palmer Park Turn Around Project, Number 56080.

Description: This item involves the acceptance of work completed under the Holbrook-Palmer Park Turn Around Project by KC Paving Inc. and authorization to file the Notice of Completion with the San Mateo County Recorder’s Office.

15.  ACCEPTANCE OF TREASURER’S REPORT FOR THE FIRST QUARTER ENDED SEPTEMBER 30, 2021          

Report: Finance Director, Robert Barron III 

Recommendation: Accept the Treasurer’s Report for the first Quarter Ended September 30, 2021.

Description: This item involves the acceptance of the treasurers report for the 1^st quarter ended September 30, 2021. 

16.   CERTIFICATION OF CONTINUING EMERGENCY; MAKE SUCH FINDINGS AS REQUIRED UNDER GOVERNMENT CODE SECTION 54953(E)(3); AND RATIFY SUCH RULES AND REGULATIONS ENACTED BY THE DIRECTOR OF EMERGENCY SERVICES IN RESPONSE TO COVID-19

Report: City Manager, George Rodericks

Recommendation: It is recommended that the Council – 

1)         Certify the continuing emergency and ratify such rules and regulations enacted by the Director of Emergency Services in response to COVID-19; and       

2)         Make such findings as required under Government Code Section 54953(e)(3) in order to meet remotely to ensure the continued health and safety of the public.     

Description: This item involves Council discussion and approval to certify the continuance of the emergency and ratify the rules enacted by the Director of Emergency services in response to COVID-19.

PUBLIC HEARING (Item 17)

17.   INTRODUCTION OF AN ORDINANCE ADDING CHAPTER 18 SOLID WASTE AND EDIBLE FOOD RECOVERY WASTE RECOVERY TO THE ATHERTON MUNICIPAL CODE.  

Report: City Manager, George Rodericks

Recommendation: It is recommended that the City Council conduct a public hearing, waive the first reading and introduce by title only an Ordinance adding Chapter 18 Solid Waste and Edible Food Waste Recovery to the Atherton Municipal Code.

Description: This item will involve Council discussion and adoption of a an Ordinance to add a new chapter to the Atherton Municipal Code related to Solid Waste and Edible Food Waste Recovery in response to Senate Bill 1383.

PowerPoint Presentation

REGULAR AGENDA (Items 18 – 22)

18.  DISCUSS FINAL RESOLUTION REGARDING MEDIAN STREET TREE REPLACEMENT FOR TUSCALOOSA AVENUE AND MT. VERNON LANE AND ACCEPT A DONATION TO FUND A LARGER TREE AT MT. VERNON LANE

Report: Public Works Director, Robert Ovadia

Recommendation: Discussion of final resolution regarding median street tree replacements for Tuscaloosa Avenue and Mt. Vernon Lane; and if appropriate, accept a donation to fund a larger size tree on Mt. Vernon Lane.

Description: This item involves the discussion and direction related to tree replacement for median trees removed on Mt. Vernon Lane and Tuscaloosa Avenue and the potential acceptance of a donation related to the Mt. Vernon replacement tree.

19.   NEIGHBORHOOD TRAFFIC MANAGEMENT ACTION PLAN

Report: Public Works Director, Robert Ovadia

Recommendation: Review and provide feedback on potential traffic calming and mitigation measure recommendations for inclusion in the Neighborhood Traffic Management Action Plan (NTMAP).

Description: This item involves the review and discussion of the potential traffic calming and mitigation measures to be included in the Neighborhood Traffic Management Action Plan and prioritization of devices and measures for implementation through a pilot program.

20.    TOWN CENTER PROJECT UPDATE

Report: Public Works Director, Robert Ovadia

Recommendation: This is an informational report only. 

Description: This item will involve a status update on the Town Center Project. 

21.    COUNCIL REPORTS/COMMENTS

22.    ADJOURN 

PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing.  Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final.  Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500.  Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.  (29 CRF 35.104 ADA Title II)

TELECONFERENCING AND COVID-19 NOTICE:

The Council is required (1) to post notice and agendas as otherwise provided by the Brown Act and applicable law, (2) allow members of the public to access the meeting via call-in line or internet-based service line, (3) provide details on the agenda on how to access the meeting and give public comment, (4) provide an opportunity to comment pursuant to Government Code section 54954.3 and allow a reasonable amount of time during public comment for a person to register, login, and comment, and (5) monitor the call-in line and/or internet-based service line to ensure no disruption hinders access or ability to comment, if there is, take no action until public access is restored.  The Town is not required to provide a location to attend in-person. 

The Governor proclaimed a state of emergency due to the COVID-19 virus pandemic on March 4, 2020.  The proclamation remains active and applies statewide.  The Council is meeting pursuant to Section 54953(e)(1)(B) to determine if the emergency conditions pose a threat to attendees' health and safety, warranting teleconference meetings.  The Council is complying with other public access and participation obligations, as required and to ensure that any member of the public may attend, participate, and watch the City's legislative bodies conduct their business.