This meeting is compliant with the Governors Executive Order N-08-21 issued on June 11, 2021 allowing for deviation of teleconference rules required by the Brown Act. The purpose of this is to provide the safest environment for staff and the public while allowing for public participation. The meeting will be held by tele or video conferencing. The public may participate via: Zoom Meeting.
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Meeting ID: 506 897 786
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Email:asuber@ci.atherton.ca.us
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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
6:00 P.M. REGULAR MEETING– Convene as the City Council
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL - Hawkins–Manuelian, DeGolia, Widmer, Vice Mayor Lempres, Mayor Lewis
3. PRESENTATIONS - None
4. PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the City Clerk, Anthony Suber at asuber@ci.atherton.ca.us or by text at 650-687-7084
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. CITY MANAGER’S WRITTEN REPORT
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.
CONSENT CALENDAR (Items 6 - 12)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
6. APPROVAL OF BILLS AND CLAIMS FOR JULY 2021 IN THE AMOUNT OF $ 2,741,619 AND AUGUST 2021 IN THE AMOUNT OF $ 5,455,268.
Report: Finance Director, Robert Barron III
Recommendation: Approve Bills and Claims for July 2021 in the amount of $ 2,714,619 and August 2021 in the amount of $ 5,455,268.
7. APPROVAL OF MINUTES
Report: City Clerk, Anthony Suber
Recommendation: Approve minutes from July 21 and September 1, 2021.
8. ADOPT A RESOLUTION DESIGNATING A VOTING DELEGATE AND UP TO TWO ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERNECE, SEPTEMBER 22 - 24, 2021
Report: City Clerk, Anthony Suber
Recommendation: Adopt Resolution 21-XX designating a voting delegate and up to two alternatives to the League of California Cities Annual Conference, September 22 – 24, 2021.
Description: This item will involve a Council discussion and adoption of a Resolution to delegate two Council Members to attend and vote on behalf of the Council at the 2021 League of California Cities Annual Conference.
9. SECOND AMENDMENT TO THE AGREEMENT FOR TENNIS FACILITY MANAGEMENT SERVICES BETWEEN THE TOWN AND PLAYER CAPITAL TENNIS
Report: Public Works Director, Robert Ovadia
Recommendation: Approve the second amendment to the Tennis Facility Management Services Agreement with Player Capital for two (2) years with possible extensions for up to two additional (1) year terms upon written agreement of both parties.
Description: This item will involve Council discussion, review, and approval of a contract amendment with Player Capital Tennis to continue to provide tennis related services to the Town, for two (2) years with two optional one (1) year extensions.
10. ACCEPTANCE OF DONATION NAMING REQUESTS
Report: City Manager, George Rodericks
Recommendation: Accept various naming requests from specified donors
Description: The discussion will include a review of the available and assigned naming opportunities and staff is seeking direction related to naming request for the Small Conference Room, Redwood Grove behind the Library, Medium Conference Room in the Library, and Heritage Reading Area in the Library.
11. ACCEPTANCE OF TREASURER’S REPORT FOR THE FOUR QUARTER ENDED JUNE 30, 2021
Report: Finance Director, Robert Barron III
Recommendation: Accept the Treasurer’s Report for the fourth Quarter Ended June 30, 2021.
Description: This discussion will include a review of the Treasurer’s Report which provides an update on the cash and investment position of the Town of Atherton.
12. THIRD AMENDMENT TO THE LEASE AGREEMENT WITH NEW CINGULAR WIRELESS PCS RELATED TO WIRELESS TELECOMMUNICATION FACILITIES AT THE ATHERTON TOWN CENTER
Report: Public Works Director, Robert Ovadia
Recommendation: Approve the third amendment to the Lease with New Cingular Wireless related to wireless telecommunication facilities at the Town Center for a 15-year initial term (broken up into three (3) 5-year renewals), plus the option for an additional 5-year term upon written agreement of both parties; direct the City attorney to prepare and authorize the City Manager to execute the Amendment.
Description: This item will involve a discussion to amend a lease agreement with New Cingular Wireless PCS for the wireless telecommunication facilities at the Atherton Town Center
PUBLIC HEARING (Item 13)
13. INTRODUCTION OF AMENDMENTS TO ATHERTON MUNICIPAL CODE CHAPTER 2.08.010 “POSTING PLACES”
Report: City Clerk, Anthony Suber
Recommendation: It is recommended that the City Council conduct a public hearing to introduce an Ordinance amending Municipal Code Chapter 2.08.010 “Posting Places”.
Description: This item will involve a Council discussion and public hearing to revise Atherton Municipal Code Section 2.08.010 properly aligning the code with current practices and removing outdated information.
REGULAR AGENDA (Item 14-21)
14. REVIEW AND CONSIDERATION OF REVISIONS TO THE RESOLUTION GOVERNINING TOWN COMMITTEES AND COMMISSIONS TO REDUCE MEMBERS ON THE RAIL COMMITTEE AND MERGING THE BICYCLE AND PEDSTRIAN AND TRANSPORTATION COMMITTEES
Report: City Clerk, Anthony Suber
Recommendation: Review and consider revising Resolution No. 20-26 Governing Town Committees and Commissions by reducing membership on the Rail Committee and merging the Bicycle and Pedestrian and Transportation Committees.
Description: This item will involve a Council discussion on Town committees and commissions and staff is seeking direction related to the proposal to reduce the membership on the Rail Committee and the proposal to merge the Transportation and Bicycle and Pedestrian Committees.
Public Comments
Sandhya Laddha - 9.15.2021
John Langbein - 9.15.2021
15. MODIFICATION OF HOURS FOR THE RIGHT-TURN ON RED RESTRICTIONS AT THE MIDDLEFIELD ROAD/OAK GROVE AVENUE INTERSECTION
Report: Public Works Director, Robert Ovadia
Recommendation: Approval of modification to the hours for the right-turn on red restriction at the Middlefield Road/Oak Grove Avenue intersection to be between the hours of 7:00 am to 7:00 pm.
Description: This discussion will seek Council direction and approval on modifications to the hours for turns on restrictions at specific intersections in Town.
Public Comments:
16. DISCUSSION AND DIRECTION REGARDING MEDIAN STREET TREE REPLACEMENT OPTIONS FOR MOUNT VERNON LANE AND TUSCALOOSA AVENUE
Report: Public Works Director, Robert Ovadia
Recommendation: That the City Council review and discuss tree replacement options for Mount Vernon Lane and Tuscaloosa Avenue and provide staff with direction
Description: This discussion will seek Council direction related to tree replacement options for Mt. Vernon Lane and Tuscaloosa Avenue.
Public Comments
17. CONSIDERATION OF BUDGET FOR TOWN CENTER GRAND OPENING
Report: City Manager, George Rodericks
Recommendation: Review tentative planning and approve a preliminary budget for the Grand Opening of the new Town Center.
Description: This item will involve a Council review and planning of a preliminary budget for the Grand Opening of the new Town Center.
18. TOWN CENTER PROJECT UPDATE
Report: Interwest Consulting Group Project Manager, Marty Hanneman
Recommendation: None. This report is informational only.
Description: This is an informational item to update Council on the Town Center project.
19. CITY MANAGER PERFORMANCE EVALUATION AND APPROVAL OF AMENDMENT TO CITY MANAGER EMPLOYMENT CONTRACT
Report: City Attorney, Mona Ebrahimi
Recommendation: Review the staff report and consider adoption of the attached amendment to the employment agreement between the Town of Atherton and George Rodericks.
Description: This item will involve a discussion and approval of the 8th amendment to the City Manager’s employment agreement.
20. COUNCIL REPORTS/COMMENTS
21. ADJOURN
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)