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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
6:00 P.M. REGULAR MEETING– Convene as the City Council
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL - Hawkins–Manuelian, DeGolia, Widmer, Vice Mayor Lempres, Mayor Lewis
3. PRESENTATIONS - None
4. PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the City Clerk, Anthony Suber at email@example.com or by text at 650-687-7084
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. CITY MANAGER’S WRITTEN REPORT
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.
CONSENT CALENDAR (Items 6 - 10)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
6. APPROVAL OF BILLS AND CLAIMS FOR JUNE 2021 IN THE AMOUNT OF $ 3,812,881
Report: Finance Director, Robert Barron III
Recommendation: Approve Bills and Claims for June 2021 in the amount of $ 3,812,881.
7. APPROVAL OF MINUTES
Report: City Clerk, Anthony Suber
Recommendation: Approve minutes from May 19, June 2, June 16, and July 7, 2021.
8. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE JAMES AVENUE OVERLAY PROJECT, PROJECT NO. 56090
Report: Public Works Director, Robert Ovadia
Recommendation: Accept work and authorize recording of a Notice of Completion for the James Avenue Overlay Project, Number 56090.
Description: This item involves the acceptance of work completed under the James Avenue Overlay Project by Interstate Grading & Paving, Inc. and authorization to file the Notice of Completion with the San Mateo County Recorder’s Office.
9. APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF SAN MATEO FOR SENATE BILL 1383 EDIBLE FOOD RECOVERY MONITORING
Report: AICP Principal Planner, Stephanie B. Davis
Recommendation: Approval of a Memorandum of Understanding (MOU) with the County of San Mateo for Senate Bill (SB) 1383 Edible Food Recovery Monitoring.
Description: This item is requesting City Council approval for the Town to enter into a Memorandum of Understanding (MOU) with the San Mateo County Office of Sustainability as part of county-wide effort in which the County is providing implementing services to all jurisdictions in the County in order to comply with the mandates of Senate Bill 1383 regarding edible food recovery monitoring.
10. APPROVAL OF SECOND REVISED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT SAN MATEO COUNTY OPERATIONAL AREA EMERGENCY SERVICES ORGANIZATON; AND AUTHORIZATION FOR SIGNATURE
Report: City Manager, George Rodericks
Recommendation: It is recommended that the City Council approve the 2nd Revised and Restated Joint Exercise of Powers Agreement San Mateo County Operational Area Emergency Services Organization; and authorize the City Manager to execute the Agreement on behalf of the Town.
Description: This item involves discussion and approval of the 2nd Revised and Restated Joint Exercise of Powers Agreement San Mateo County Operational Area Emergency Services Organization and authorize the City Manager to execute the Agreement on behalf of the Town.
REGULAR AGENDA (Items 11-20)
11. CERTIFICATION OF CONTINUING EMERGENCY AND RATIFICATION OF SUCH RULES AND REGULATIONS ENACTED BY THE DIRECTOR OF EMERGENCY SERVICES IN RESPONSE TO COVID-19
It is recommended that the Council –
1) Certify the continuing emergency, ratify such rules and regulations enacted by the Director of Emergency Services in response to COVID-19, and provide that the certification of continuing emergency automatically terminates upon the State of California’s lifting of the COVID-19 Emergency Declaration.
2) Provide direction regarding a return to in-person meetings and vaccination requirements.
12. CONSIDER ACCEPTANCE OF A SCULPTURE DONATION FOR THE LIBRARY DECK FROM THE FRIENDS OF THE ATHERTON COMMUNITY LIBRARY
Recommendation: Consider acceptance of a sculpture donation for the Library Deck from the Friends of the Atherton Community Library.
Description: This item involves discussion and possible acceptance of a sculpture donation the library deck from the Friends of The Atherton Community Library.
13. EXTENSION OF CONSTRUCTION TIME LIMIT FOR RESIDENTIAL PROJECT LOCATED AT 55 CAMINO POR LOS ARBOLES AND INTERPRETATION OF CONSTRUCTION TIME LIMIT ENFORCEMENT
Report: Building Official, Michael Greenlee
1. Adopt the Building Official’s recommended action with respect to extending the Construction Time Limit for residential project located at 55 Camino Por Los Arboles and affirm the findings contained in the Building Official’s recommendation.
2. Interpret AMC Chapter 15.40 to allow the Building Official to extend Construction Time Limit ("CTL") on a case-by-case basis where specified findings can be made to support the conclusion that compliance with the CTL is not possible due to reasons beyond the control of the property owner.
3. Recommend Staff prepare revisions to AMC Chapter 15.40 to clarify the circumstances where the CTL may be extended due to special circumstances such as delays outside of a property owner’s control and to clarify the Building Official’s authority to grant such extensions consistent with the Council's interpretation.
Description: This item is requesting the Council review and provide direction on extending a construction time limit for a residential project. Council will consider staff recommendations and decide to accept or reject staff recommendations as it relates to Atherton Municipal Code (AMC) Chapter 15.40. Council may also provide direction to staff to prepare amendments to the AMC.
14. CONSIDERATION OF RESPONSES TO THE REQUEST FOR PROPOSAL FOR DONOR WALL DESIGN, CONSTRUCTION, AND INSTALLATION; PROVIDE STAFF WITH DIRECTION WITH RESPECT TO NEXT STEPS
Report: City Manager, George Rodericks
Recommendation: That the City Council review and consider the responses to the Request for Proposal (RFP) for Donor Wall Design, Construction, and Installation; consider award or rejection of bids; and provide staff with direction on next steps.
Description: This item involves a discussion of the donor recognition wall and the possible award of contract to a specified vendor for the work.
15. KNOX PLAYSCHOOL AMENDMENT TO LEASE TO ADDRESS COVID-19 RELATED RENT REDUCTIONS FOR THE SEPTEMBER 1, 2021 THROUGH AUGUST 30, 2022 PERIOD
Report: Public Works Director, Robert Ovadia
Recommendation: Consider an amendment to the current lease with Knox Playschools, Inc., reducing the payable rent amount for the September 1, 2021, through August 31, 2022, term.
Description: This item involves Council discussions of an amendment to the existing Lease agreement with Knox Playschools. The proposed Lease Amendment includes provisions for a rent reduction, setting the rent based on the monthly enrollment.
16. REVIEW OF BATTERY-OPERATED LEAF BLOWER PILOT PROGRAM
Recommendation: Receive a report on the battery-operated leaf blower pilot and provide feedback and direction.
Description: This item includes an update and potential discussion of the pilot program initiated regarding the use of a battery-powered leaf blower for municipal maintenance. The Council may provide feedback and further direction to staff regarding the pilot program, usage of the battery-operated blower and how information can be shared with residents.
17. CONSIDERATION OF ACCEPTANCE OF A $21,000 DONATION IN SUPPORT OF THE PURCHASE OF ADDITIONAL AUTOMATED LICENSE PLATE READERS (ALPRs); AND DIRECTION REGARDING THE LEASE OF AN ADDITIONAL 10 ALPR CAMERAS
Report: Chief of Police, Steve McCulley
Recommendation: Consideration of and acceptance of a $21,000 donation toward the purchase of additional ALPR cameras; and provide direction regarding the lease of an additional four (4) Automated License Plate Readers (ALPRs) and four (4) ALPR warning signs utilizing private funding.
Description: This item involves discussion and acceptance of a donation of $21,00 to the Town for additional ALPR cameras. Council may also provide direction regarding the lease of an additional four (4) ALPR cameras and four (4) ALPR warnings signs.
18. TOWN CENTER PROJECT UPDATE
Report: Interwest Consulting Group Project Manager, Marty Hanneman
Recommendation: None. This report is informational only.
19. COUNCIL REPORTS/COMMENTS