This meeting is compliant with the Governors Executive Order N-25-20 issued on March 4, 2020, and Executive Order N-29-20 issued on March 17, 2020, allowing for deviation of teleconference rules required by the Brown Act. The purpose of this is to provide the safest environment for staff and the public while allowing for public participation. The meeting will be held by tele or video conferencing. The public may participate via: Zoom Meeting.
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Meeting ID: 506 897 786
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Email:asuber@ci.atherton.ca.us
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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The City Council may take action or provide direction on any item on the agenda.
5:15 P.M. CLOSED SESSION
PUBLIC COMMENTS – Limited to Closed Session
CLOSED SESSION IN ZOOM MEETING SPACE
ROLL CALL - Hawkins-Manuelian, DeGolia, Widmer, Vice Mayor Lempres, Mayor Lewis
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b)
City Manager
B. CONFERENCE WITH LABOR NEGOTIATOR – Labor negotiations pursuant to Government Code Section 54957.6
Agency Negotiators: George Rodericks, City Manager
Employee Organization: Unrepresented Employees
6:00 P.M. REGULAR MEETING– Convene as the City Counci
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL - Hawkins-Manuelian, DeGolia, Widmer, Vice Mayor Lempres, Mayor Lewis
3. PRESENTATIONS
• Proclamation for May 2021 as Mental Health Month
• Public Comments
• Proclamation for June 2021 as Pride Month
4. PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the City Clerk, Anthony Suber at asuber@ci.atherton.ca.us or by text at 650-687-7084
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. REPORT OUT OF CLOSED SESSION by City Attorney, Mona Ebrahimi
6. CITY MANAGER’S WRITTEN REPORT
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.
CONSENT CALENDAR (Items 7 – 13)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
7. APPROVAL OF BILLS AND CLAIMS FOR APRIL IN THE AMOUNT OF $ 3,330,434
Report: Finance Director, Robert Barron III
Recommendation: Approve Bills and Claims for April 2021 in the amount of $ 3,330,434.
8. APPROVAL OF MINUTES
Report: City Clerk, Anthony Suber
Recommendation: Approve minutes from April 14, April 21, April 28, and May 5, 2021.
9. CERTIFICATION OF CONTINUING EMERGENCY AND RATIFICATION OF SUCH RULES AND REGULATIONS ENACTED BY THE DIRECTOR OF EMERGENCY SERVICES IN RESPONSE TO COVID-19
Report: City Manager, George Rodericks
Recommendation: It is recommended that the Council certify the continuing emergency and ratify such rules and regulations enacted by the Director of Emergency Services in response to COVID-19.
10. AWARD OF CONTRACT FOR THE HOLBROOK-PALMER PARK TURN AROUND PROJECT, PROJECT NUMBER 56080
Report: Public Works Director, Robert Ovadia
Recommendation: Award the construction contract for Project, project number 56080 Holbrook-Palmer Park Turnaround Project 56080 to the lowest responsive bidder, KC Paving of Redwood City for $39,207 and authorize change orders up to $7,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This item involves the award of a construction contract for the construction of a turnaround in the parking lot of Holbrook Palmer Park to KC Paving of Redwood City in the amount of $39,207 authorize change orders up to $7,000.
11. ACCEPTANCE OF TREASURER’S REPORT FOR THE THIRD QUARTER ENDED MARCH 31, 2021
Report: Finance Director, Robert Barron III
Recommendation: Accept the Treasurer’s Report for the second Quarter Ended March 31, 2021.
Description: Accept the Treasurer’s Report for the third Quarter Ended March 31, 2021.
12. AUTHORIZATION TO CONTRACT WITH INTERWEST CONSULTING GROUP FOR INFORMATION TECHNOLOGY SERVICES TO THE TOWN OF ATHERTON
Report: Deputy City Manager/City Clerk, Anthony Suber
Recommendation: Authorize a contract with Interwest Consulting Group for Information Technology Services for the Town; direct the City Attorney to prepare a contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This item involves City Council discussion, review, and approval to direct the City Attorney to prepare and authorizing the City Manager to execute an agreement to Interwest Consulting Group for Information Technology Services to the Town.
13. APPROVAL OF AN AGREEMENT WITH THE COUNTY OF SAN MATEO FOR CONTINUED PROVISION OF ANIMAL CONTROL SERVICES FOR A FIVE-YEAR TERM BEGINNING JULY 1, 2021 AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE THE AGREEMENT
Report: City Manager, George Rodericks
Recommendation: Approve the Agreement with the County of San Mateo for the continued provision of Animal Control Services for a 5-Year Term beginning July 1, 2021 and Authorize the City Manager to execute the Agreement on behalf of the Town.
Description: This item involves City Council discussion and direction on the agreement with the County of San Mateo to continue providing Animal Control Services for a 5-Year Term beginning July 1, 2021.
REGULAR AGENDA (Items 14-19)
14. TOWN CENTER PROJECT UPDATE: FEEDBACK AND DIRECTION ON THE SCREENING OF THE CORPORATION YARD; FEEDBACK AND DIRECTION ON THE CITY HALL FOUNTAIN SELECTION; AND APPROVAL OF REMOVAL OF TREE #109 AND POTENTIAL REMOVAL OF TREE #110
Report: Interwest Consulting Group Project Manager, Marty Hanneman
Recommendation: Provide feedback and direction on the screening of the corporation yard; feedback and direction on the City Hall fountain; and approval of removal of Tree #109 and potential removal of Tree #110.
Description: This item involves City Council providing feedback and direction on the screening of the corporation yard; feedback and direction on the City Hall fountain; and approval of removal of Tree #109 and potential removal of Tree #110.
Public Comments:
15. REQUEST FOR PROPOSAL FOR THE DONOR RECOGNITION WALL DESIGN, CONSTRUCTION, AND INSTALLATION
Report: City Manager, George Rodericks
Recommendation: That the City Council review and authorize release of the attached Requests for Proposal (RFP) for the donor recognition wall design, construction, and installation.
Description: The City Council will review and discuss the Donor Wall, its Design and design elements.
16. AD HOC SUBCOMMITTEE REPORT ON ATHERTON LEGENDS
Report: Legends of Atherton Ad Hoc Subcommittee
Recommendation: Review Report from Ad Hoc Subcommittee and provide feedback and direction regarding the Atherton Legends Project.
Description: This item is a Report from the Ad Hoc Subcommittee on the Legend’s Project. The City Council will discuss the Subcommittee’s Report and provide direction regarding establishment of the Project as well as direction regarding next steps in development
17. MODIFICATION OF HOURS FOR THE RIGHT-TURN ON RED RESTRICTIONS AT THE MIDDLEFIELD ROAD/OAK GROVE AVENUE INTERSECTION
Report: Public Works Director, Robert Ovadia
Recommendation: Approval of modification to the hours for the right-turn on red restriction at the Middlefield Road/Oak Grove Avenue intersection to be between the hours of 7:00 am to 7:00 pm.
Description: This item involves the modification of the hours for the right-turn-on-red restrictions at the Middlefield Road/Oak Grove intersection to the hours of 7:00 am to 7:00 pm., along with the possible discussion of speed limits along Middlefield Road.
18. COUNCIL REPORTS/COMMENTS
19. ADJOURN
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)