This meeting is compliant with the Governors Executive Order N-25-20 issued on March 4, 2020, and Executive Order N-29-20 issued on March 17, 2020, allowing for deviation of teleconference rules required by the Brown Act. The purpose of this is to provide the safest environment for staff and the public while allowing for public participation. The meeting will be held by tele or video conferencing. The public may participate via: Zoom Meeting.
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Meeting ID: 506 897 786
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Email:asuber@ci.atherton.ca.us
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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The City Council may take action or provide direction on any item on the agenda.
6:00 P.M. REGULAR MEETING– Convene as the City Council
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL - Hawkins-Manuelian, DeGolia, Widmer, Vice Mayor Lempres, Mayor Lewis
3. PRESENTATIONS
• Presentation by Steven Weiner, President of Menlo College
• Presentation by Peninsula Clean Energy on Reach Codes
4. PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the City Clerk, Anthony Suber at asuber@ci.atherton.ca.us or by text at 650-687-7084
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. CITY MANAGER’S WRITTEN REPORT
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.
CONSENT CALENDAR (Items 6 – 8)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
6. APPROVAL OF BILLS AND CLAIMS FOR FEBRUARY IN THE AMOUNT OF $ 2,730,084
Report: Finance Director, Robert Barron III
Recommendation: Approve Bills and Claims for March 2021 in the amount of $ 2,730,084.
7. APPROVAL OF MINUTES
Report: City Clerk, Anthony Suber
Recommendation: Approve minutes from March 17 and April 7, 2021.
8. AWARD OF A CONTRACT FOR THE PAVILION RESTROOM REMODEL
Report: Park Manager, Sally Bentz-Dalton
Recommendation: Award a construction contract for the Pavilion Restroom Remodel project to Angeles Contractor Inc. of City of Industry in the amount of $64,267.79 and authorize change orders up to $10,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the Agreements.
Description: This item involves the award of a construction contract for the remodeling of the restrooms in the Pavilion at Holbrook Palmer Park to Angeles Contractor, Inc. of City of Industry in the amount of $64,267.79 and authorize change orders up to $10,000.
REGULAR AGENDA (Items 9-18)
9. CERTIFICATION OF CONTINUING EMERGENCY AND RATIFICATION OF SUCH RULES AND REGULATIONS ENACTED BY THE DIRECTOR OF EMERGENCY SERVICES IN RESPONSE TO COVID-19
Report: City Manager, George Rodericks
Recommendation: It is recommended that the Council certify the continuing emergency and ratify such rules and regulations enacted by the Director of Emergency Services in response to COVID-19.
10. CONSIDERATION OF AN APPOINTMENT TO THE ENVIRONMENTAL PROGRAMS COMMITTEE AND TRANSPORTATION COMMITTEE
Report: City Clerk, Anthony Suber
Recommendation: Review the applicants for the Town’s Environmental Programs Committee and Transportation Committee to fill vacancies on each committee, due to resignations.
Description: This item involves a Council discussion and consideration of appointing members to Town Committees. Council may opt to make an appointment or continue the recruitment.
11. REVIEW OF RECOMMENDATIONS REGARDING MEDIAN STREET TREES ON TUSCALOOSA AND MT. VERNON; PROVIDE FEEDBACK AND DIRECTION TO STAFF REGARDING THEIR DISPOSITION
Report: City Manager, George Rodericks
Recommendation: Review the recommendations regarding median street trees on Tuscaloosa and Mt. Vernon; provide feedback and direction to staff regarding their disposition.
Description: This item involves discussion of the median street trees on Tuscaloosa and Mt. Vernon.
12. CONSIDERATION OF ACCEPTANCE OF A $52,250 DONATION IN SUPPORT OF THE PURCHASE OF ADDITIONAL AUTOMATED LICENSE PLATE READERS (ALPRs); AND DIRECTION REGARDING THE LEASE OF AN ADDITIONAL 10 ALPR CAMERAS
Report: Chief of Police, Steve McCulley
Recommendation: Consideration of and acceptance of a $52,250 donation toward the purchase of additional ALPR cameras; and provide direction regarding the lease of an additional ten (10) Automated License Plate Readers (ALPRs) and ten (10) ALPR warning signs utilizing private funding.
Description: This item involves discussion and acceptance of a donation of $52,250 to the Town for the purpose of closing the gaps in License Plate Reader coverage around Town. This funding would support the placement of 10 additional ALPR cameras for the minimum 2-year contract. Council and Town staff to review and accept a $52,250 donation toward the purchase of additional cameras and warning signs.
13. REVIEW AND APPROVE THE DRAFT 2021 SUSTAINABILITY WORK PLAN AND BUDGET AS RECOMMENDED BY THE ENVIRONMENTAL PROGRAMS COMMITTEE (EPC)
Report: AICP Principal Planner, Stephanie B. Davis
Recommendation: It is recommended that the City Council review, provide comment and approve a final 2021 Sustainability Workplan and budget as recommended by the Environmental Programs Committee (EPC).
Description: This item will involve a discussion of the EPC recommended draft 2021 Sustainability Work Plan. The Council will discuss identified activities and funding for the various activities.
14. REQUEST FOR PROPOSAL (RFP) FOR A SUSTAINABILITY COORDINATOR CONSULTANT
REPORT: AICP Principal Planner, Stephanie B. Davis
Recommendation: It is recommended that the City Council review and authorize release of the attached Request for Proposal (RFP) for a Sustainability Coordinator consultant and provide direction to staff.
Description: This item involves discussion by the Council of Requests for Proposals (RFPs) for a part-time Sustainability Coordinator consultant. The Council will discuss the identified scope of services as it relates to the Council’s vision for the Town’s actions and involvement in local and regional sustainability efforts and initiatives, qualifications of preferred consultant, and/or any desired agreement terms.
15. POLICE ANNUAL REPORT 2021
Report: Chief of Police, Steve McCulley
Recommendation: No staff report – this item is informational only.
Description: This item is informational and will involve Council discussion only.
16. TOWN CENTER PROJECT UPDATE; AUTHORIZE THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE A PHASE 2 AGREEMENT WITH KBM-HOGUE INC. TO PROVIDE, DELIVER, AND INSTALL THE NECESSARY PUBLIC SPACE FURNITURE, FIXTURES AND EQUIPMENT (FF&E) FOR THE NEW CITY HALL/ POLICE BUILDING; AND PROVIDE FEEDBACK AND DIRECTION ON THE DONOR PATHWAY ALTERNATIVES
Report: Interwest Consulting Group Project Manager, Marty Hanneman
Recommendation:
1. Authorize the City Attorney to prepare and the City Manager to execute a Phase 2 Agreement with KBM-Hogue Inc. to provide, deliver, and install the necessary public space furniture, fixtures and equipment (FF&E) for the new City Hall/ Police building in the amount of $70,667.80, and authorize change orders up to $7,000 (10%) for a total amount of $77,667.80; and;
2. Staff and the City Council Donor Ad Hoc Subcommittee are seeking feedback and direction on the Pathway design alternatives.
Description: This staff report recommends City Council authorize the City Attorney to prepare and the City Manager to execute a Phase 2 Agreement with KBM-Hogue Inc. to provide, deliver, and install the necessary public space furniture, fixtures and equipment (FF&E) for the new City Hall/ Police building in the amount of $70,667.80, and authorize change orders up to $7,000 (10%) for a total amount of $77,667.80; and Staff and the City Council Donor Ad Hoc Subcommittee are seeking feedback and direction on the Pathway design alternatives.
17. COUNCIL REPORTS/COMMENTS
18. ADJOURN
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)