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Town of Atherton
March 17, 2021
This meeting is being held virtually
This meeting is compliant with the Governors Executive Order N-25-20 issued on March 4, 2020, and Executive Order N-29-20 issued on March 17, 2020, allowing for deviation of teleconference rules required by the Brown Act. The purpose of this is to provide the safest environment for staff and the public while allowing for public participation. The meeting will be held by tele or video conferencing. The public may participate via: Zoom Meeting.
For a live meeting broadcast you can watch the Council meeting on: Comcast Subscribers Channel 29 or via Midpen Media website here: https://midpenmedia.org/local-tv/watch-now/
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action
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Meeting ID: 506 897 786
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5:30 P.M. CLOSED SESSION
PUBLIC COMMENTS – Limited to Closed Session
CLOSED SESSION IN ZOOM MEETING SPACE
ROLL CALL - Hawkins-Manuelian, DeGolia, Widmer, Vice Mayor Lempres, Mayor Lewis
A. CONFERENCE WITH LABOR NEGOTIATOR – Labor negotiations pursuant to Government Code Section 54957.6
Agency Negotiators: George Rodericks, City Manager
Employee Organization: Unrepresented Employees
B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b)
6:00 P.M. REGULAR MEETING– Convene as the City Council
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL - Hawkins-Manuelian, DeGolia, Widmer, Vice Mayor Lempres, Mayor Lewis
• Proclamation to Commander Joe Wade upon his retirement
• Proclamation to Officer Don Dunphy upon his retirement
• HIP Housing Presentation – Chris Sturken, Community Outreach Specialist
4. PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the City Clerk, Anthony Suber at firstname.lastname@example.org or by text at 650-687-7084
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. CITY MANAGER’S WRITTEN REPORT
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.
CONSENT CALENDAR (Items 6 – 12)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
6. CERTIFICATION OF CONTINUING EMERGENCY AND RATIFICATION OF SUCH RULES AND REGULATIONS ENACTED BY THE DIRECTOR OF EMERGENCY SERVICES IN RESPONSE TO COVID-19
Report: City Manager, George Rodericks
Recommendation: It is recommended that the Council certify the continuing emergency and ratify such rules and regulations enacted by the Director of Emergency Services in response to COVID-19.
7. APPROVAL OF BILLS AND CLAIMS FOR FEBRUARY IN THE AMOUNT OF
Report: Finance Director, Robert Barron III
Recommendation: Approve Bills and Claims for February 2021 in the amount of $ 2,965,501.
8. APPROVAL OF MINUTES
Report: City Clerk, Anthony Suber
Recommendation: Approve minutes from February 3, February 17, and March 3, 2021.
9. 2020 ANNUAL REPORT TO THE CITY COUNCIL ON THE ATHERTON GENERAL PLAN IMPLEMENTATION
Report: Town Planner, Lisa Costa Sanders and Planning Consultant, Neal Martin
Recommendation: Accept the Annual Report and authorize its transmittal to the California Governor’s Office of Planning and Research and the California Department of Housing and Community Development pursuant to Section 65400 of the California Government Code (CGC).
Description: This item will involve a discussion by the Council on the Town’s progress in meeting its Housing production objectives. The Council will discuss the General Plan Update adopted on January 15, 2020 and will discuss the General Plan’s compliance with State Guidelines. Ultimately, staff is recommending that the Council accept the report and authorize its transmittal to the State agencies.
10. APPROVAL OF A PROPOSAL FOR CALRECYCLE PLANNING DOCUMENT ASSISTANCE FROM R3 CONSULTING GROUP, INC.; DIRECT THE CITY ATTORNEY TO PREPARE AN AGREEMENT AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT AT A NOT TO EXCEED COST OF $56,556 ON BEHALF OF THE TOWN
Report: City Manager, George Rodericks
Recommendation: Approve a proposal for CalRecycle Planning Document Assistance from R3 Consulting Group, Inc.; direct the City Attorney to prepare an Agreement and Authorize the City Manager to execute the Agreement at a not to exceed cost of $56,556 on behalf of the Town.
Description: This is a Consent Agenda item that authorizes the use of R3 Consulting Group, Inc. to prepare the required amendments and reports for the Town in compliance with AB 939. These include the transition reports as well as the required annual reports. If this item is discussed, the Council will discuss the various reporting requirements under AB 939.
11. AWARD OF CONTRACT FOR THE 2021 OVERLAY PROJECT, PROJECT NUMBER 56096
Report: Public Works Director, Robert Ovadia
Recommendation: Award the construction contract for 2021 Overlay Project, project number 56096 to the lowest responsive bidder, G. Bortolotto & Co. of San Carlos for $377,777.77 and authorize change orders up to $35,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This item involves the discussion of bids received and award of a construction contract for the 2021 street overlay project to G. Bortolotto & Co., Inc. of San Carlos in the amount of $ 377,777.77 and authorize change orders up to $35,000 for the project.
12. AWARD OF CONTRACT FOR THE 2021 SPRING PATCHING PROJECT, PROJECT NUMBER 56095
Report: Public Works Director, Robert Ovadia
Recommendation: Award the construction contract for 2021 Spring Patching Project, project number 56095 to the lowest responsive bidder, G. Bortolotto & CO., Inc. of San Carlos for $180,000 and authorize change orders up to $20,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This item involves the discussion of bids received and award of a construction contract for the 2021 spring street patching project to G. Bortolotto & Co., Inc. of San Carlos in the amount of $180,000 and authorize change orders up to $20,000.
13. TOWN CENTER PROJECT UPDATE; FEEDBACK AND DIRECTION FOR THE NEW COMMUNICATIONS BUILDING; AND CITY COUNCIL AD HOC SUBCOMMITTEE REPORTS AND DIRECTION
Report: Interwest Consulting Group Project Manager, Marty Hanneman
Recommendation: Staff is seeking City Council feedback and direction for the new permanent Communications Building.
The City Council Ad Hoc Subcommittee for the Legends of Atherton and the City Council Liaison for the Donor Wall are also seeking feedback and direction.
Description: This item involves Council’s review and direction for the new permanent communications building at the Town Center and feedback and direction regarding the Legends of Atherton proposal and the proposed donor wall in the Town Center.
URGENCY ITEM ADDED
Congresswoman Eshoo Community Project Funding
Receipt of this item was received after the Agenda posted with a required Submittal before the next City Council Meeting of April 7. This item was heard upon a determination by a two-thirds vote of the members of the legislative body that there was a need to take immediate action and that the need for action came to the attention of the local agency subsequent to the agenda being posted.
14. COUNCIL REPORTS/COMMENTS
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)