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6:15 P.M. CLOSED SESSION
PUBLIC COMMENTS –
Limited to Closed Session
CLOSED SESSION IN ZOOM MEETING SPACE
ROLL CALL - Hawkins-Manuelian
, DeGolia, Widmer, Vice Mayor Lempres, Mayor Lewis
A.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957 (b)(1)
City Manager
7:00 P.M. REGULAR MEETING–
Convene as the City Council
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL - Hawkins-Manuelian
, DeGolia, Widmer, Vice Mayor Lempres, Mayor Lewis
3. REPORT OUT OF CLOSED SESSION by City Attorney, Mona Ebrahimi
4. PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the City Clerk, Anthony Suber at
asuber@ci.atherton.ca.us or by text at 650-687-7084
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. CITY MANAGER’S WRITTEN REPORT
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.
CONSENT CALENDAR (Items 6 – 14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
6. CERTIFICATION OF CONTINUING EMERGENCY AND RATIFICATION OF SUCH RULES AND REGULATIONS ENACTED BY THE DIRECTOR OF EMERGENCY SERVICES IN RESPONSE TO COVID-19
Report: City Manager, George Rodericks
Recommendation: It is recommended that the Council certify the continuing emergency and ratify such rules and regulations enacted by the Director of Emergency Services in response to COVID-19.
7. ADOPTION OF RESOLUTION SETTING CITY COUNCIL MEETING START TIMES DURING COVID-19
Report: City Manager, George Rodericks
Recommendation: It is recommended that the Council adopt the attached Resolution setting the start time for City Council meetings during COVID-19 to 6:00 PM.
8. APPROVAL OF MINUTES
Report: City Clerk, Anthony Suber
Recommendation: Approve minutes from December 16, 2020
9. APPROVAL OF BILLS AND CLAIMS FOR DECEMBER 2020 IN THE AMOUNT OF
$ 2,821,639
Report: Finance Director, Robert Barron III
Recommendation: Approve Bills and Claims for December 2020 in the amount of $ 2,821,639.
10.COUNCIL COMMITTEE ASSIGNMENTS
Report: City Clerk, Anthony Suber
Recommendation: Receive and file the Mayor’s City Council Committee Assignments for 2021.
11. ACCEPT THE FISCAL YEAR 2019-20 AUDITED BASIC FINANCIAL STATEMENTS
Report: Finance Director, Robert Barron III
Recommendation: Accept the FY 2019-20 Audited Basic Financial Statements.
12. APPROVAL OF A MEMORANDUM OF UNDERSTANDING AND FINANCING AGREEMENTS WITH THE COUNTY OF SAN MATEO FOR FUNDING OF THE BAYFRONT CANAL / ATHERTON CHANNEL FLOOD PROTECTION AND RESTORATION PROJECT
Report: Public Works Director, Robert Ovadia
Recommendation: Authorize the City Manager to execute a Memorandum of Understanding and lease and sublease financing agreements with the County of San Mateo for funding of the Bayfront Canal/Atherton Channel Flood Protection and Restoration Project.
Description: This item involves the discussion and consideration for approval by the Council of a Memorandum of Understanding and associated Lease and Sublease financing agreements with the County of San Mateo for the funding of Bayfront Canal/Atherton Chanel Flood Protection and Restoration Project.
13. ADOPT A RESOLUTION AUTHORIZING THE TRANSFER OF RULE 20A UTILITY UNDERGROUNDING WORK CREDITS TO THE CITY OF SOUTH SAN FRANCISCO
Report: Public Works Director, Robert Ovadia
Recommendation: Adopt a Resolution Authorizing the transfer of Rule 20A Utility Undergrounding Work Credits to the City of South San Francisco; and Authorize the City Manager to execute an agreement with the City of South San Francisco for the transfer of accumulated Rule 20A Undergrounding Work Credits in exchange for unrestricted general funds.
Description: This item involves Council consideration and authorization of Memorandum of Understanding with the City of South San Francisco for the transfer of accumulated PG&E electrical undergrounding Work Credits in exchange for $642,521.25 in unrestricted general funds.
14. APPROVAL OF A CONDUIT LEASE AGREEMENT WITH ATHERTON FIBER FOR THE USE OF STREETLIGHT CONDUITS IN THE LINDENWOOD NEIGHBORHOOD; AND AUTHORIZATION FOR THE CITY ATTORNEY TO PREPARE AND CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE TOWN
Report: Public Works Director, Robert Ovadia
Recommendation: Approve a lease agreement with Atherton Fiber/Open 5g for the use of existing streetlight conduits in the Lindenwood neighborhood; and authorize the City Attorney to prepare and the City Manager to Execute the agreement.
Description: This item involves Council consideration and authorization of a conduit occupancy lease agreement with Atherton Fiber for the use of existing Town owned streetlight conduits in the Lindenwood neighborhood.
PUBLIC HEARING (Item 15)
15. INTRODUCTION AND FIRST READING OF ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 8.16 “NOISE”, PERTAINING TO LEAF BLOWERS
Report: AICP Principal Planner, Stephanie B. Davis
Recommendation: Introduce Ordinance and read by Title only, amendments to Chapter 8.16 “Noise” of the Atherton Municipal Code (AMC), pertaining to leaf blowers. This Ordinance has been determined to be exempt from the provisions of the California Environmental Quality Act (CEQA) to CEQA Section 15308, Actions by Regulatory Agencies for protection of the Environment
Description: This item is requesting Council consideration of adoption of amendments to the Noise Ordinance as it pertains to leaf blowers and their potential use restrictions within Town.
REGULAR AGENDA (Items 16-21)
16. DISCUSSION REGARDING SUSTAINABILITY COORDINATOR STAFFING
Report: AICP Principal Planner, Stephanie B. Davis
Recommendation: It is recommended that the City Council receive a report regarding a Sustainability Coordinator staffing and provide direction to staff.
Description: This item is requesting Council consideration of adding a Sustainability Coordinator position and direction regarding the Towns involvement in local and regional sustainability efforts and initiatives.
17. ADOPT A RESOLUTION AMENDING FEES FOR TENNIS KEY FEES FOR THE HOLBROOK-PALMER PARK TENNIS COURTS
Report: Public Works Director, Robert Ovadia
Recommendation: It is recommended that the City Council review and adopt a resolution amending tennis court key fees for the Holbrook-Palmer Park Tennis Courts.
Description: This item involves Council discussion and potential approval of an increase to the fees for tennis court keys and court usage for the Holbrook-Palmer Park tennis courts.
18. CONSIDERATION OF LETTER TO BIDEN ADMINISTRATION IN SUPPORT OF CLEAN WATER ACT AND PROTECTION OF REDWOOD CITY SALT PONDS
Report: City Manager, George Rodericks
Recommendation: It is recommended that the City Council consider a letter to the Biden Administration in support of the Clean Water Act protection of the Redwood City Salt Ponds.
Description: This item involves Council consideration of sending a letter of support for the Clean Water Act and Protection of Redwood City Salt Ponds.
19. REVIEW AND APPROVE THE RESPONSE TO THE GRAND JURY REPORT: “SECOND UNITS: ADDING NEW HOUSING IN THE NEIGHBORHOODS”
Report: Town Planner, Lisa Costa Sanders
Recommendation: Review and approve the attached response to the San Mateo County Grand Jury on their report entitled “Second Units: Adding New Housing in the Neighborhoods”.
Description: This item involves Council’s review and approval of a response letter to the San Mateo County Grand Jury on their report sent to the Town.
20. TOWN CENTER PROJECT UPDATE: AUTHORIZE THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH KPM-HOGUE INC. TO PROVIDE, DELIVER, AND INSTALL THE NECESSARY FURNITURE, FIXTURES AND EQUIPMENT (FF&E) FOR THE NEW CITY HALL/ POLICE BUILDING; AND AUTHORIZE THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE AN AGREEMENT AMENDMENT WITH TELECOMMUNICATIONS ENGINEERING ASSOCIATES (TEA) TO PROVIDE NEW FEDERAL AND STATE REQUIRED ADDITIONAL ENCRYPTION CAPABLE COMMUNICATIONS SYSTEMS
Report: Interwest Consulting Group Project Manager, Marty Hanneman
Recommendation:
1. Authorize the City Attorney to prepare and the City Manager to execute an Agreement with KBM-Hogue Inc. to provide, deliver, and install the necessary furniture, fixtures and equipment (FF&E) for the new City Hall/ Police building in the amount of $409,641.54, and authorize change orders up to $41,000 (10%) for a total amount of $450,000; and
2. Authorize the City Attorney to prepare and the City Manager to execute an Agreement Amendment with Telecommunications Engineering Associates (TEA) to provide new federal and state required additional encryption capable communications systems and increase their current budget by $119,667 to $379,747, and authorize change orders up to $30,000 for a total amount of $409,747.
Description: This item involves Council’s review and authorization to prepare an agreement with KBM-Hogue to provide and install furniture and fixtures for the Town Center Project and an agreement amendment with Telecommunications Engineering Associates to provide communications systems.
21. COUNCIL REPORTS/COMMENTS
22. ADJOURN