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6:30 P.M. CLOSED SESSION
CLOSED SESSION IN ZOOM MEETING SPACE
ROLL CALL - Wiest, Widmer, Lempres, Vice Mayor Lewis, Mayor DeGolia
PUBLIC COMMENTS - Public Announcement of Closed Session Items
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2) (one case)
7:00 P.M. REGULAR MEETING–
Convene as the City Council
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL - Wiest, Widmer, Lempres, Vice Mayor Lewis, Mayor DeGolia
3. PRESENTATIONS
• Jason Bollendorf Retirement Proclamation
• A.D.A.P.T. Proclamation
4. PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the City Clerk, Anthony Suber at asuber@ci.atherton.ca.us or by text at 650-687-7084
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. REPORT OUT OF CLOSED SESSION by City Attorney, Mona Ebrahimi
6. CITY MANAGER’S WRITTEN REPORT
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.
CONSENT CALENDAR (Items 7 – 16)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
7. APPROVAL OF MINUTES
Report: City Clerk, Anthony Suber
Recommendation: Approve minutes from September 16, 2020 and October 7, 2020.
8. APPROVAL OF BILLS AND CLAIMS FOR SEPTEMBER IN THE AMOUNT OF
$ 3,389,151
Report: Finance Director, Robert Barron III
Recommendation: Approve Bills and Claims for September in the amount of $ 3,389,151.
9. ADOPTION OF MUNICIPAL CODE ORDINANCE AMENDMENTS TO ATHERTON MUNICIPAL CODE CHAPTERS 17.52 ACCESSORY DWELLING UNITS AND CHAPTER 17.60 DEFINITIONS
Report: AICP Principal Planner, Stephanie B. Davis
Recommendation: Adoption of Municipal Code Ordinance amendments to Chapter 17.52 “Accessory Dwelling Units” and Chapter 17.60 “Definitions” of the Atherton Municipal Code.
10. ADOPT A RESOLUTION APPROVING A GRANT OF PUBLIC UTILITIES EASEMENT TO CALIFORNIA WATER SERVICE COMPANY FOR WATER PIPELINE CONSTRUCTION AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE GRANT OF EASEMENT
Report: City Clerk/Deputy City Manager, Anthony Suber
Recommendation: Staff recommends the City Council adopt a Resolution granting California Water Service Company a public utilities easement for water pipeline purposes over Town of Atherton owned property and authorize the City Manager to execute the Grant of Easement.
11. APPROVAL OF CITY COUNCIL MEETING MINUTES
Report: City Clerk/Deputy City Manager, Anthony Suber
Recommendation: Approve City Council Meeting Minutes as listed; July 17, 2019, September 4, 2019, September 18, 2019, September 24, 2019, October 1, 2019, October 2, 2019, October 16, 2019, November 6, 2019, November 13, 2019, December 4, 2019, December 9, 2020.
12. ADOPTION OF RESOLUTION 20-XX APPROVING UPDATE OF THE TOWN'S CONFLICT OF INTEREST CODE AND APPENDIX “A” DESIGNATING POSITIONS IN THE CONFLICT OF INTEREST CODE
Report: City Clerk/Deputy City Manager, Anthony Suber
Recommendation: Adopt a Resolution Amending Conflict of Interest Code of Non-Elected Officials and Designated employees of the Town of Atherton.
13. APPROVAL OF REVISIONS TO THE CITY COUNCIL HANDBOOK
Report: City Manager, George Rodericks
Recommendation: Approve the revisions to the City Council Handbook and Adopt the Handbook.
14. CERTIFICATION OF CONTINUING EMERGENCY AND RATIFICATION OF SUCH RULES AND REGULATIONS ENACTED BY THE DIRECTOR OF EMERGENCY SERVICES IN RESPONSE TO COVID-19
Report: City Manager, George Rodericks
Recommendation: It is recommended that the Council certify the continuing emergency and ratify such rules and regulations enacted by the Director of Emergency Services in response to COVID-19.
15. APPROVE THE AGREEMENT REGARDING THE ADVANCEMENT OF FUNDS FROM THE LIBRARY JPA TO THE TOWN
Report: City Manager, George Rodericks
Recommendation: Approve the Agreement regarding the Advancement of Funds from the Library JPA to the Town and authorize the Mayor to execute the Agreement on behalf of the Town.
16. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2020 SLURRY SEAL PROJECT, PROJECT NUMBER 56094
Report: Public Works Director, Robert Ovadia
Recommendation: Accept work and authorize recording of a Notice of Completion for the 2020 Slurry Seal Project, Number 56094.
PUBLIC HEARING (Item 17)
17. PUBLIC HEARING ON RECOMMENDED INCREASE TO REFUSE RESIDENTIAL, COMMERICAL AND GREEN WASTE RATES IN THE TOWN OF ATHERTON
Report: Finance Director, Robert Barron III
Recommendation:
1) Conduct the Public Hearing regarding the proposed increase in refuse rates for residential, commercial, and green waste rates; and
2) If appropriate, introduce the attached Ordinance for first reading, an Ordinance of the City Council of the Town of Atherton Setting Refuse Collection Rates.
Description: This item involves a Public Hearing on discussion of the Town’s Refuse Rates and consideration of amending an ordinance of proposed increases in refuse rates. Rates under consideration for increase include refuse rates for residential garbage, green waste rates, and commercial rates.
REGULAR AGENDA (Items 18-27)
18. MEMORANDUM OF UNDERSTANDING WITH THE JOINT POWERS BOARD (JPB) REGRDING CLOSURE OF THE ATHERTON CALTRAIN STATION AND ASSOCIATED MAINTENANCE AND USE AGREEMENT FOR THE ATHERTON CALTRAIN STATION PROPERTY
Report: Public Works Director, Robert Ovadia
Recommendation: Approve the Memorandum of Understanding with the Joint Powers Board (JPB) regarding the closure of the Atherton Caltrain Station and the Maintenance and Use Agreement for the Atherton Caltrain Station Property; and authorize the City Manager to Execute the Memorandum of Understanding and the Maintenance and Use Agreement.
Description: This item involves the discussion and consideration by the Council of a Memorandum of Understanding with Caltrain associated with the proposed closure of the Atherton Caltrain Station and an associated Maintenance and Use Agreement of the Atherton Caltrain Station non-operating property. The Memorandum of Understanding outlines proposed community benefits offered in consideration of the station closure. The Maintenance and Use Agreement outlines the terms for the use of the non-operation property associated with the Atherton Caltrain Station.
19. APPROVAL OF RESOLUTION GOVERNING TOWN COMMITTEES; REDUCING RAIL COMMITTEE MEMBERSHIP AND AMENDING THE RAIL POLICY
Report: City Clerk/Deputy City Manager, Anthony Suber and Public Works Director, Robert Ovadia
Recommendation: Approve Resolution 20-xx rescinding Resolution 19-07, and Establishing and Governing Town Committees: reducing Rail Committee membership and amending the Rail policy.
Description: This item involves discussion by the Council to approve the recommend amendments to Resolution No. 19-07 Governing Town Committees. The proposed amendments make minor changes removing outdated language, reduce the membership for the Rail Committee and revises the Rail Policy Issues. The Council may accept or reject the proposed revisions or suggest other changes.
20. BAYFRONT CANAL / ATHERTON CHANNEL FLOOD PROTECTION AND RESTORATION PROJECT MEMORANDUM OF UNDERSTANDING
Report: Public Works Director, Robert Ovadia
Recommendation: Authorize the City Manager to execute the Memorandum of Understanding (MOU) among the San Mateo County Flood and Sea Level Rise Resiliency District, City of Redwood City, City of Menlo Park and the County of San Mateo for the Bayfront Canal/Atherton Channel Flood Protection and Restoration Project, contingent upon approval of a financing agreement with the County.
Description: This item involves the discussion and consideration for approval by the Council of a draft Memorandum of Understanding with San Mateo County Flood and Sea Level Rise Resiliency District, City of Redwood City, City of Menlo Park, and the County of San Mateo for the construction of the Bayfront Canal/Atherton Chanel Flood Protection and Restoration Project.
21. ESTABLISH SPEED LIMITS – ALAMEDA DE LAS PULGAS, CAMINO AL LAGO, ENCINAL AVENUE, ISABELLA AVENUE, MARSH ROAD, MIDDLEFIELD ROAD, PARK LANE, VALPARAISO AVENUE, WATKINS AVENUE
Report: Public Works Director, Robert Ovadia
Recommendation: Adopt a resolution declaring the following speed limits based upon the Engineering and Traffic Surveys and other related information:
Alameda De Las Pulgas– between Camino Al Lago and Stockbridge Ave 30 mph
Camino Al Lago– between Alameda De Las Pulgas and End of Street 25 mph
Encinal Avenue – between Middlefield Rd and Laurel St 25 mph
Isabella Avenue– between El Camino Real and Elena Ave 25 mph
Marsh Road– between Middlefield Rd and Fair Oaks Ave 30 mph
Middlefield Road– between City Limits and Ringwood Ave 30 mph
Park Lane– between Elena Ave and Valparaiso Ave 25 mph
Valparaiso Avenue– between El Camino Real and City Limits 30 mph
Watkins Avenue – between El Camino Real and Middlefield Rd 25 mph
Description: This item involves the establishment of speed limits on Alameda de las Pulgas, Camino al Lago, Encinal Avenue, Isabella Avenue, Marsh Road, Middlefield Road, Park Lane, Valparaiso Avenue, and Watkins Avenue. The proposed Resolution modifies the speed limit on Valparaiso Avenue for 35 miles per hour to 30 miles per hour and maintains the existing speed limits on the remaining identified streets.
22. REQUEST FOR PROPOSALS FOR THE OPERATION AND MAINTENANCE OF THE PROPOSED LIBRARY CAFÉ
Report: Public Works Director, Robert Ovadia
Recommendation: The City Council review the attached Request for Proposals (RFP) for the operation and maintenance of the café proposed at the Library in the Historic Town Hall and postpone its release until March 2021.
Description: This item involves discussion by the Council of a Request for Proposals (RFP) for the operation and maintenance of a café at the Historic Town Hall in the new Atherton Library. The Council may discuss the type of vendor desired, lease terms and other vendor requirements to be included in the RFP. The Council could also discuss the process for vendor selection and authorize or postpone the release of the RFP.
23. DISCUSSION AND DIRECTION REGARDING NAMING REQUEST LEVELS, MODIFICATIONS TO THOSE LEVELS AND A DISCUSSION OF “LEGENDS OF ATHERTON” THEMED SPACES WITHIN THE LIBRARY
Report: City Manager, George Rodericks
Recommendation: Review, discuss and provide direction regarding Naming Request levels, modifications to those levels, and a discussion regarding “Legends of Atherton” themed spaces within the Library.
Description: For this item, the City Council will discuss the various funding levels for naming opportunities in the Town Center Project and may suggest changes to those levels. The Council will also discuss the possibility of themed rooms within the Library portion of the project.
24. TOWN CENTER PROJECT UPDATE
Report: Interwest Project Manager, Marty Hanneman
Recommendation: None. This report is informational only.
25. COUNCIL REPORTS/COMMENTS
26. PUBLIC COMMENTS
27. ADJOURN