This meeting is compliant with the Governors Executive Order N-25-20 issued on March 4, 2020, and Executive Order N-29-20 issued on March 17, 2020, allowing for deviation of teleconference rules required by the Brown Act. The purpose of this is to provide the safest environment for staff and the public while allowing for public participation. The meeting will be held by tele or video conferencing. The public may participate via: Zoom Meeting.
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Meeting ID: 506 897 786
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Remote Public Comments:
Meeting participants are encouraged to submit
public comments in writing in advance of the
meeting. The following email and text line will
be monitored during the meeting and public
comments received will be read into the record.
Email: asuber@ci.atherton.ca.us
Text: 650-687-7084 |
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
7:00 P.M. REGULAR MEETING – Convene as the City Council
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL - Wiest, Widmer, Lempres, Vice Mayor Lewis, Mayor DeGolia
3. PRESENTATIONS - None
4. PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the City Clerk, Anthony Suber at
asuber@ci.atherton.ca.us or by text at 650-687-7084
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. CITY MANAGER’S WRITTEN REPORT
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.
CONSENT CALENDAR (Items 6 - 13)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
6. APPROVAL OF MINUTES
Report: City Clerk, Anthony Suber
Recommendation: Approve minutes from June 17, July 1, and July 8.
7. APPROVAL OF BILLS AND CLAIMS FOR JUNE IN THE AMOUNT OF $ 3,918,678
Report: Finance Director, Robert Barron III
Recommendation: Approve Bills and Claims for June in the total amount of $ 3,918,678.
8. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2019 ADA RAMP MAINTENANCE PROJECT, PROJECT NUMBER 56091
Report: Public Works Director, Robert Ovadia
Recommendation: Accept work and authorize recording of a Notice of Completion for the 2019 ADA Maintenance Project, Project Number 56091.
Description: Accept work and authorize recording of a Notice of Completion for the 2019 ADA Maintenance Project, Project Number 56091.
9. ADOPT A RESOLUTION OF PUBLIC ASSISTANCE COST RECOVERY DESIGNATION OF AUTHORITY FOR EXPENSE REIMBURSEMENT
Report: Finance Director, Robert Barron III
Recommendation: Adopt a Resolution to designate the City Manager and Finance Director as the agents of the Town of Atherton for the purposes of obtaining federal and/or state financial assistance for expenses incurred in response to COVID-19
Description: This item is Public Assistance Cost Recovery designation of authority for expense reimbursement. Adopt a Resolution to designate the City Manager and Finance Director as the agents of the Town of Atherton for the purposes of obtaining federal and/or state financial assistance for expenses incurred in response to COVID-19. The Town of Atherton proclaimed an existence of a local emergency on March 13, 2020 in response to the COVID-19 pandemic. The Town incurred costs related to emergency protective measures during this period and expects to submit a request for Public Assistance to the California Governor’s Office of Emergency Services (CalOES)
10. AWARD OF CONTRACT FOR THE 2020 SLURRY SEAL PROJECT, PROJECT NUMBER 56094
Report: Public Works Director, Robert Ovadia
Recommendation: Award the construction contract for 2020 Slurry Seal Project, Project Number 56094 to the lowest responsive bidder, American Asphalt, Inc. of Hayward for
$202,112.50 and authorize change orders up to $30,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This item involves the discussion of bids received and award of a construction contract for the 2020 Slurry Seal project to American Asphalt, Inc. of Hayward in the amount of $202,112.50 and authorize change orders up to $30,000.
11. CERTIFICATION OF CONTINUING EMERGENCY AND RATIFICATION OF SUCH RULES AND REGULATIONS ENACTED BY THE DIRECTOR OF EMERGENCY SERVICES IN RESPONSE TO COVID-19
Report: City Manager, George Rodericks
Recommendation: It is recommended that the Council certify the continuing emergency and ratify such rules and regulations enacted by the Director of Emergency Services in response to COVID-19.
Description: The item includes a written report to certify the continuing emergency, and ratify such rules and regulations enacted by the Director or Emergency Services in response to COVID-19. The Council may provide specific direction or comment regarding such rules and regulations.
12. ADOPTION OF RESOLUTION REQUIRING CANDIDATES TO BE CHARGED A DEPOSIT TO COVER THE COST OF PUBLICATION FOR STATEMENT OF QUALIFICATIONS FOR THE NOVEMBER 3, 2020 GENERAL ELECTION
Report: City Clerk, Anthony Suber
Recommendation: Staff recommends adoption of a Resolution requiring candidates to pay the prorated cost of publication and distribution of the Statement of Qualifications and specifying the length of the Statement for the November 3, 2020 General Election.
Description: This item involves Council discussion on the adoption of a resolution that requires candidates to pay the prorated cost of publication and distribution of the Statement of Qualifications and specifying the length of the Statement for the November 3, 2020 General Election.
13. AUTHORIZE THE PURCHASE OF TWO (2) MARKED POLICE VEHICLES; AND DECLARE AS SURPLUS TWO (2) MARKED POLICE VEHICLES
Report: Chief of Police, Steve McCulley
Recommendation:
1. Authorize the purchase of two (2) marked 2021 Chevrolet Tahoe’s PPV’s for a total cost of $177,696.35, which includes sales tax, tire tax, license, emergency equipment, and installation costs.
2. Declare two (2) 2014 Ford Taurus marked police vehicles as surplus and authorize their sale via auction.
Description: This item involves Council discussion to authorize the purchase of two (2) marked 2021 Chevrolet Tahoe’s PPV’s and declare two (2) 2014 Ford Taurus marked police vehicles as surplus and authorize their sale via auction.
REGULAR AGENDA (Items 14 -21)
14. CONSIDERATION OF AND APPOINTMENT TO TRANSPORTATION COMMITTEE
Report: City Clerk, Anthony Suber
Recommendation: Review and consider the application for the Town Transportation Committee to fill a 1-year term expiring on June 30, 2021.
Description: This item involves Council discussion of an applicant for the Town Transportation Committee with a term expiring on June 30, 2021
15. ACCEPTANCE OF DONATION NAMING REQUEST CHANGE FROM A SPECIFIED DONOR; AND FOLLOW-UP AND DIRECTION ON PRIOR NAMING REQUESTS
Report: City Manager, George Rodericks
Recommendation: Consider acceptance of a naming request change from a specified donor; and follow-up and direction on prior naming requests.
Description: This item involves the discussion and acceptance of the naming requests and donations for the Town Center Project from a specified donor along with discussion on prior naming requests.
16. AUTHORIZATION FOR THE REFUSE SERVICES SUBCOMMITTEE TO NEGOTIATE ON BEHALF OF THE TOWN FOR EXIT FROM THE SOUTH BAYSIDE WASTE MANAGEMENT AUTHORITY
Report: City Manager, George Rodericks
Recommendation: Authorize the Refuse Services Subcommittee to negotiate on behalf of the Town for exit from the South Bayside Waste Management Authority (SBWMA).
Description: The City Council will discuss the role of the Refuse Services Subcommittee in negotiating an exit from the SBWMA. Issues will include the anticipated cost of exit, defeasance costs, timing for the refuse franchise and the Town’s Rate Stabilization Fund.
17. KNOX PLAYSCHOOL RENT WAIVER FOR MAY AND JUNE; PRORATED RENT FOR JULY AND AUGUST DUE TO COVID-19 SHELTER IN PLACE ORDER AND RELATED SCHOOL CLOSURE; AND A BASELINE RENT REDUCTION FOR THE LEASE YEAR STARTING IN SEPTEMBER
Report: Public Works Director, Robert Ovadia
Recommendation:
1. A waiver of rent for Knox Playschool for May and June and prorating of rent for July and August; and
2. A reduction of baseline rent for the upcoming lease extension based on the County mandated capacity reductions, to half the current rent; and
3. A staggered monthly rent schedule in the case of closures.
Description: This item involves the discussion of a rent waiver and rent reductions for the Knox Playschools facility at Holbrook Palmer Park. Knox Playschool has been closed to students since March 16, 2020, due to CLOVID-19 Shelter-in-Place and School Operations Modification Orders issued by the San Mateo County Health Officer.
18. TOWN CENTER PROJECT UPDATE AND DIRECTION ON FUTURE FOUNTAIN DESIGN OPTIONS AND LOCATIONS
Report: Interwest Consulting Group Project Manager, Marty Hanneman
Recommendation: Receive and file the Town Center project update and provide direction on future fountain design options, locations and next steps at Library and City Hall.
Description: This item involves the Council discussion on the Town Center project update and provide direction on future fountain design options, locations and next steps at Library and City Hall.
19. COUNCIL REPORTS/COMMENTS
20. PUBLIC COMMENTS
21. ADJOURN