This meeting is compliant with the Governors Executive Order N-25-20 issued on March 4, 2020, and Executive Order N-29-20 issued on March 17, 2020, allowing for deviation of teleconference rules required by the Brown Act. The purpose of this is to provide the safest environment for staff and the public while allowing for public participation. The meeting will be held by tele or video conferencing. The public may participate via: Zoom Meeting.
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Email: asuber@ci.atherton.ca.us
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6:30 P.M. CLOSED SESSION
CLOSED SESSION IN ZOOM MEETING SPACE
ROLL CALL - Wiest, Widmer, Lempres, Vice Mayor Lewis, Mayor DeGolia
PUBLIC COMMENTS -
Public Announcement of Closed Session Items
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code
Section 54957
Title: City Attorney
7:00 P.M. REGULAR MEETING–
Convene as the City Council
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL - Wiest, Widmer, Lempres, Vice Mayor Lewis, Mayor DeGolia
3. PRESENTATIONS
• LGBTQ Pride Month Proclamation
• Presentation by Atherton Fiber
4. PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the City Clerk, Anthony Suber at asuber@ci.atherton.ca.us or by text at 650-687-7084
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. REPORT OUT OF CLOSED SESSION by City Attorney, Mona Ebrahimi
6. CITY MANAGER’S WRITTEN REPORT
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.
CONSENT CALENDAR (Items 7 – 12)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
7. CERTIFICATION OF CONTINUING EMERGENCY AND RATIFICATION OF SUCH RULES AND REGULATIONS ENACTED BY THE DIRECTOR OF EMERGENCY SERVICES IN RESPONSE TO COVID-19
Report: City Manager, George Rodericks
Recommendation: It is recommended that the Council certify the continuing emergency and ratify such rules and regulations enacted by the Director of Emergency Services in response to COVID-19.
Description: The item includes a written report to certify the continuing emergency, and ratify such rules and regulations enacted by the Director or Emergency Services in response to COVID-19. The Council may provide specific direction or comment regarding such rules and regulations.
8. APPROVAL OF MINUTES
Report: City Clerk, Anthony Suber
Recommendation: Approve minutes from May 20 and June 3 meetings.
9. APPROVAL OF BILLS AND CLAIMS FOR MAY IN THE AMOUNT OF $ 2,793,869
Report: Finance Director, Robert Barron III
Recommendation: Approve Bills and Claims for April in the total amount of $ 2,793,869.
10. ADOPTION OF A MUNICIPAL CODE ORDINANCE AMENDMENT ESTABLISHING REGULATIONS FOR DISPOSABLE FOOD SERVICE WARE UNDER CHAPTER 8.56 OF THE ATHERTON MUNICIPAL CODE.
Report: AICP Planner, Stephanie B. Davis
Recommendation: Adoption of a Municipal Code Ordinance amendment establishing regulations for Disposable Food Service Ware under Chapter 8.56 of the Atherton Municipal Code.
Description: The Council will consider adoption of an Ordinance, adding a new Chapter 8.56 “Disposable Food Service Ware” to the Atherton Municipal Code. The Council introduced the Ordinance at its regularly scheduled meeting of May 20, 2020.
11. ADOPT A RESOLUTION TO APPROVE JOINING EMPLOYMENT RISK MANAGEMENT AUTHORITY (ERMA) FOR LIABILITY COVERAGE
Report: City Clerk, Anthony Suber
Recommendation: Adopt a Resolution authorizing the City Manager to execute an agreement with Employment Risk Management Authority (ERMA) for Employment Practice Liability coverage.
Description: This item involves Council discussion and action to authorize the City Manager to execute an agreement enrolling the Town in a risk sharing pool to provide Employment Practice Liability Coverage.
12. APPROVAL AN AMENDMENT TO THE AGREEMENT BETWEEN THE COUNTY OF SAN MATEO AND THE TOWN OF ATHERTON FOR FACILITATION AND COORDINATION OF ANIMAL CONTROL SERVICES
Report: City Manager, George Rodericks
Recommendation: Approve an Amendment to the Agreement between the County of San Mateo and the Town of Atherton for the facilitation and coordination of animal control services; and authorize the City Manager to execute the Amendment on behalf of the Town.
Description: This item involves Council discussion and approval to amend the agreement with San Mateo County for Animal Control Services through a contract with Peninsula Humane Society. The County and partner jurisdictions including the Town of Atherton agreed to release a Request for Proposal for the provision of Animal Control Services and to allow that RFP process to complete the County, partnering jurisdictions, and PHS wish to extend the term of the current agreement by one year.
PUBLIC HEARING (Item 13)
13. CONDITIONAL USE PERMIT, DENSITY BONUS, AND TREE PROTECTION ZONE (TPZ) EXCEPTION - 1000 EL CAMINO REAL/MENLO COLLEGE (APN 070-360-100)
Report: Town Planner, Lisa Costa Sanders
Recommendation: Staff recommends that the City Council approve the Conditional Use Permit, Density Bonus, and Tree Protection Zone (TPZ) Exception Certificate.
Description: This item is a Public Hearing and request for Council consideration and approval of a Conditional Use Permit (CUP), Density Bonus, and Tree Protection Zone (TPZ) Exception Certificate for Menlo College to construct a three-story residence hall on campus. The building will consist of 147 student living units. Menlo College has requested a waiver from the building height limit requirements to accommodate additional units. The Planning Commission voted to recommend approval of the CUP, Density Bonus, and Tree Protection Exception at its May 27, 2020 meeting.
* Town of Atherton - Menlo College Residence Hall Project (Powerpoint Presentation)
* Menlo College Presentation
Written Public Comments
REGULAR AGENDA (Items 14-18)
14. CONSIDERATION OF AND APPOINTMENTS TO VARIOUS TOWN COMMITTEES AND PLANNING COMMISSION
Report: City Clerk, Anthony Suber
Recommendation: Review the applicants for the Town Committees and Planning Commission and make appointments to fill vacant positions.
• Appoint one (2) applicants to the Audit and Finance Committee to fill one 3-Year term expiring on June 30, 2023 and one 4-Year term expiring on June 30, 2024;
• Appoint one (1) applicant to the Bicycle and Pedestrian Committee to fill a 4-Year term expiring June 30, 2024;
• Appoint one (1) applicant to the Environmental Programs Committee for a 4-Year term expiring June 30, 2024;
• Appoint two (2) applicants to the Parks and Recreation Committee. One applicant to a regular seat for a 4-Year term expiring on June 30, 2024 and one applicant to the Foundation seat for a 2-Year term expiring on June 30, 2022;
• Appoint two (2) applicants to the Planning Commission to file one 2-Year term expiring on June 30, 2022 and one 4-Year term expiring on June 30, 2024;
• Appoint three (3) applicants to the Rail Committee all for 4-Year terms expiring on June 30, 2024;
• Appoint three (3) applicants to the Transportation Committee to fill one 1-Year term expiring on June 30, 2021 and two 4-Year terms expiring on June 30, 2024;
Description: This item involves Council discussion of applicants for Town Commissions and Committees with terms expiring at the end of June. Upon appointment Council will need to assign staggered terms for select committees.
15. ADOPT THE ATTACHED RESOLUTIONS ADOPTING THE FY 2020/21 OPERATIONS AND CAPITAL BUDGET, SALARY & BENEFIT RESOLUTION FOR UNREPRESENTED STAFF, 2020/21 SALARY AND CLASSIFICATION SCHEDULE, AND THE GANN LIMIT APPROPRIATIONS
Report: Finance Director, Robert Barron III
Recommendation: Adopt the accompanying Resolutions (adoption of all Resolutions may be done by one motion):
1. Resolution of the City Council of the Town of Atherton Adopting the Fiscal Year 2020-2021
Operating and Capital Improvement Program Budget*;
2. Resolution of the City Council of the Town of Atherton Adopting Salaries and Benefits for Unrepresented Staff;
3. Resolution of the City Council of the Town of Atherton Approving Fiscal Year 2020-2021 Salary Schedules and Classifications; and
4. Resolution of the City Council of the Town of Atherton Establishing the Appropriations Limit for Fiscal Year 2020-2021 Pursuant to Article XIII B of the California Constitution
Description: This item involves a presentation by staff to adopt the proposed Operating and Capital Improvement budget for Fiscal Year 2020/2021, the salary and benefits for unrepresented staff, Salary and Classification Schedules. Council will discuss and provide feedback on the proposed operations and CIP budget, revenues, expenditures, capital projects, salary and benefits.. There is recommendation to the Council to adopt resolutions for FY 2020/2021 Operation and Capital Budget, FY 2020/2021 Salaries and Benefit Schedules, and FY 2020/2022 Gann Limit Appropriations.
16. COUNCIL REPORTS/COMMENTS
17. PUBLIC COMMENTS
18. ADJOURN