This meeting is compliant with the Governors Executive Order N-25-20 issued on March 4, 2020 allowing for deviation of teleconference rules required by the Brown Act. The purpose of this is to provide the safest environment for staff and the public while allowing for public participation. The meeting will be held by tele or video conferencing. The public may participate via: Zoom Meeting or by coming to 150 Watkins (Pavilion) where a microphone, video and speaker will be available to allow for participation.
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
7:00 PM REGULAR SESSION –
Convene as the City Council
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL - Wiest, Widmer, Lempres, Vice Mayor Lewis, Mayor DeGolia
3. PRESENTATIONS -
None
4. PUBLIC COMMENTS – Public Comments can be teleconferenced or emailed directly to the City Clerk, Anthony Suber at asuber@ci.atherton.ca.us or by text at 650-687-7084
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. REPORT OUT OF CLOSED SESSION - None
6. CITY MANAGER’S WRITTEN REPORT
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.
CONSENT CALENDAR (Items 7 - 14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
7. APPROVAL OF BILLS AND CLAIMS FOR FEBRUARY IN THE AMOUNT OF
$ 1,544,915
Report: Finance Director, Robert Barron III
Recommendation: Approve Bills and Claims for February in the total amount of $1,544,915
8. WAIVE THE FINAL READING AND ADOPT ORDINANCE NO. 642, AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 8.04.050 MAKING MINOR AMENDMENTS TO THE PERMITTING REQUIREMENTS APPLICABLE TO NEWLY INSTALLED ALARM SYSTEMS
Report: City Attorney, Mona Ebrahimi
Recommendation: Waive the final reading and adopt an Ordinance amending Chapter 8.04.050 of the Atherton Municipal Code making minor amendments to the permitting requirements applicable to newly installed alarm systems; and review and approve the letter to the community updating the community on the alarm monitoring program.
Description: This item involves Council approval to the waive the final reading and adopt Ordinance No. 642.
9. ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON FOR A DEBT POLICY RELATED TO THE ISSUANCE OF DEBT
Report: Finance Director, Robert Barron III
Recommendation: Adopt a resolution for a Town Debt Policy related to the Issuance of Debt for the Town of Atherton.
Description: This item involves discussion and adoption of a Town Debt Management Policy related to the issuance of debt. The Debt Policy is a mandate for all municipalities that initiate financing and must comply with State law related to the management of debt. This Policy underlines guidelines and purposes of debt and will include discussion of purposes of which debt may be issued, types of debt, relationship of debt to Capital Improvement programming, planning goals and objectives. The Council will be adopting a Debt Policy as it approaches COP financing for the Town Center Project. This item may also discuss the Financing process for issuances of COP’s.
10. 2019 ANNUAL REPORT TO THE CITY COUNCIL ON THE ATHERTON GENERAL PLAN IMPLEMENTATION
Report: Town Planner, Lisa Costa Sanders and Planning Consultant, Neal Martin
Recommendation: Accept the Annual Report and authorize its transmittal to the California Governor’s Office of Planning and Research and the California Department of Housing and Community Development pursuant to Section 65400 of the California Government Code (CGC).
Description: This item will involve a discussion by the Council on the Town’s progress in meeting its Housing production objectives. The Council will discuss the General Plan Update adopted on January 15, 2020 and will discuss the General Plan’s compliance with State Guidelines. Ultimately, staff is recommending that the Council accept the report and authorize its transmittal to the State agencies.
11. WAIVE THE FINAL READING AND ADOPT ORDINANCE NO. 643, AN ORDINANCE TO AMEND TITLE 15 OF THE ATHERTON MUNICIPAL CODE TO UPDATE HOLIDAYS DURING WHICH CERTAIN CONTSTRUCTION AND CONSTRUCTION-RELATED ACTIVITY IS PROHIBITED
Report: City Attorney, Mona Ebrahimi
Recommendation: Waive the final reading and adopt Ordinance No. 643 to amend title 15 of the Atherton Municipal Code to update holidays during which certain construction and construction-related activity is prohibited.
Description: This item involves Council approval to waive the final reading and adopt Ordinance No. 643. The Ordinances relates to the codification of existing holidays within the Town’s construction ordinance.
12. REVIEW AND APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE CABLE JOINT POWERS MEMBER AGENCIES FOR THE USE OF PUBLIC, EDUCATION, AND GOVERNMENT (PEG) FUNDS.
Report: Deputy City Manager/City clerk, Anthony Suber
Recommendation: Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) between the Cable Joint Powers covering the use of public, educational, government (PEG) funds for qualifying capital projects in member jurisdictions with corresponding grants to the Midpen Media Center (Attachment 1).
Description: This item involves the discussion and authorization for the City Manager to execute a memorandum of understanding agreement with the Cable Joint Powers specifically dealing with the use of public, educational, and governmental funds for qualified capital projects within Atherton and other member jurisdictions.
13. APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH R3 CONSULTING GROUP FOR SOLID WASTE NEGOTIATIONS AND CONTRACTING SERVICES ASSISTANCE
Report: City Manager, George Rodericks
Recommendation: Authorize the City Attorney to prepare and City Manager to execute an amendment to agreement with R3 Consulting Group, Inc. for Solid Waste Negotiations and Contracting Services Assistance, in the total amount of $29,250.
Description: This item involves the approval of an expansion of the scope of work for R3 Consulting to assist the Town with negotiations with Greenwaste Recovery for the provision of Solid Waste Services to the Town.
14. AWARD OF CONTRACT FOR THE STREET PATCHING PROJECT, PROJECT NUMBER 56092
Report: Public Works Director, Robert Ovadia
Recommendation: Award the construction contract for 2020 Street Patching Project, project number 56092 to the lowest responsive bidder, G. Bortolotto & Co., Inc. of San Carlos for $152,250 and authorize change orders up to $20,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This item involves the discussion of bids received and award of a construction contract for the 2020 street patching project to G. Bortolotto & Co., Inc. of San Carlos in the amount of $152,250 and authorize change orders up to $20,000.
REGULAR AGENDA (Items 15-16)
15. RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON CONFIRMING THE CITY MANAGER/DIRECTOR OF EMERGENCY SERVICES’ PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY
Report: City Manager, George Rodericks
Recommendation: Adopt a resolution to proclaim threatened existence of a local emergency caused by the novel coronavirus.
Description: This item involves the review and approval of resolution in response to the local emergency caused by the novel coronavirus.
16. APPROVAL OF AND AUTHORIZATION TO EXECUTE A NOTICE OF INTENT TO WITHDRAW FROM THE SOUTH BAYSIDE WASTE MANAGEMENT AUTHORITY (SBWMA)
Report: City Manager, George Rodericks
Recommendation: Review and approve the issuance of a Notice of Intent to Withdraw from the SBWMA.
Description: This item is discussion and approval of a letter of intent to withdraw from the South Bayside Waste Management Authority. The Council will discuss timing of the letter, potential cost of withdrawal and the impact on negotiations with Greenwaste Recovery.
17. COUNCIL REPORTS/COMMENTS
18. PUBLIC COMMENTS
19. ADJOURN
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)