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Town LogoAGENDA
Town of Atherton
City Council
February 19, 2020
CLOSED SESSION @ 6:30 P.M.
Administrative Conference Room - Trailers
REGULAR MEETING @ 7:00 P.M.
Main House
150 Watkins Avenue

      

This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

6:30 PM CLOSED SESSION IN CONFERENCE ROOM

Councilmember Michael Lempres will be teleconferencing in from the following location:
180 Lake Parkway
Stateline, NV 89449


ROLL CALL – Wiest, Widmer, Lempres, Vice Mayor Lewis, Mayor DeGolia

PUBLIC COMMENTS


CLOSED SESSION

A. CONFERENCE WITH LEGAL COUNSEL – LITIGATION - Pursuant to Government Code Section 54956.9 (c)(4)

ADJOURN

7:00 PM REGULAR SESSIONConvene as the City Council

Councilmember Michael Lempres will be teleconferencing in from the following location:
180 Lake Parkway
Stateline, NV 89449


1. PLEDGE OF ALLEGIANCE

2. ROLL CALL - Wiest, Widmer, Lempres, Vice Mayor Lewis, Mayor DeGolia

3. PRESENTATIONS - None

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION by City Attorney, Mona Ebrahimi

6. CITY MANAGER’S WRITTEN REPORT
Discussion:
The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8 - 12)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF MINUTES
Report:
City Clerk, Anthony Suber
Recommendation: Approve minutes from the January 15, 2020 meeting.

9. APPROVAL OF BILLS AND CLAIMS FOR JANUARY 2020 IN THE AMOUNT OF $ 1,701,590
Report:
Finance Director, Robert Barron III
Recommendation: Approve Bills and Claims for December in the total amount of $ 1,701,590.

10. ACCEPTANCE OF TREASURER’S REPORT FOR THE SECOND QUARTER ENDED DECEMBER 31, 2019
Report:
Finance Director, Robert Barron III
Recommendation: Accept the Treasurer’s Report for the First Quarter Ended December 31, 2019.

11. ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION FOR THE FY 2019/20 BUDGET
Report: Finance Director, Robert Barron III
Recommendation: Adopt the attached Resolution authorizing a Budget Amendment for the FY 2019/20 Budget.
Description: This item involves an adoption of a budget amendment resolution for the FY 2019/20 Budget. The Council had a mid-year budget review of revenues and expenditures for the Town General Fund FY 2019/20 budget during its February 5 Study session. Discussion, if any, may include feedback on operations and amendments to budget expenditures of various department.

12. AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH LAMPHIER GREGORY FOR THE PREPARATION OF AN ENVIRONMENTAL DOCUMENTATION FOR A PROPOSED MENLO COLLEGE RESIDENCE HALL PROJECT AT 1000 EL CAMINO REAL
Report:
Town Planner, Lisa Costa-Sanders
Recommendation: Authorize the City Manager to execute a professional services agreement with Lamphier Gregory for the preparation of an environmental document pursuant to the provisions of the California Environmental Quality Act for the proposed Menlo College residence hall project at 1000 El Camino Real.
Description: This item involves Council discussion and authorization for the City Manager to execute a professional services agreement with Lamphier Gregory for the preparation of an environmental document for the proposed Menlo College Residence Hall Project at 1000 El Camino Real. This is a private property project. The property owner/applicant is responsible for the cost of the work.

PUBLIC HEARING (Items 13-14)

13. WAIVE THE FIRST READING AND INTRODUCE BY TITLE ONLY, AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 8.04.050 MAKING MINOR AMENDMENTS TO THE PERMITTING REQUIREMENTS APPLICABLE TO NEWLY INSTALLED ALARM SYSTEMS; REVIEW AND APPROVE THE DRAFT LETTER TO THE COMMUNITY UPDATING THE COMMUNITY ON THE ALARM MONITORING PROGRAM
Report: City Attorney, Mona Ebrahimi
Recommendation: Waive the first reading and introduce by title only, an Ordinance amending Chapter 8.04.050 of the Atherton Municipal Code making minor amendments to the permitting requirements applicable to newly installed alarm systems; and review and approve the draft letter to the community updating the community on the alarm monitoring program.
Description: This item involves Council approval to the waive the first reading and introduce Ordinance No. 642. The Ordinance makes minor, non-substantive changes to the Alarm Ordinance. The Council will also discuss and provide direction on the proposed draft letter that will be mailed out to the community.

14. WAIVE THE FIRST READING AND INTRODUCE BY TITLE ONLY, AN ORDINANCE TO AMEND TITLE 15 OF THE ATHERTON MUNICIPAL CODE TO UPDATE HOLIDAYS DURING WHICH CERTAIN CONTSTRUCTION AND CONSTRUCTION-RELATED ACTIVITY IS PROHIBITED
Report: City Attorney, Mona Ebrahimi
Recommendation: Waive the first reading and introduce by title only, an ordinance to amend
title 15 of the Atherton Municipal Code to update holidays during which certain construction and
construction-related activity is prohibited.
Description: This item involves Council approval to waive the first reading and opening
a Public Hearing and introduce the first reading, by title only, Ordinance No. 643. The Ordinances relates to the codification of existing holidays within the Town’s construction ordinance.


REGULAR AGENDA (Items 15-20)

15. COMMISSIONS AND COMMITTEE APPOINTMENTS
Report: City Clerk, Anthony Suber
Recommendation:
Review the applicants for the Town’s Committees and make appointments to fill mid-term vacancies.

• Appoint one (1) applicant to the Bicycle and Pedestrian Committee to serve the remainder of a 1-year term, expiring on June 30, 2020.

• Appoint two (2) applicants to the Environmental Programs Committee. One to serve the remainder of a 4-year term, expiring on June 30, 2022; and one to serve the remainder of a 1-year term expiring on June 30, 2020.

• Appoint two (2) applicants to the Park and Recreation Committee. One to serve the remainder of a 4-year term, expiring on June 30, 2021; and one to serve the remainder of a 3-year term, expiring on June 30, 2022. NOTE: At this time there is only one applicant for appointment.

• Appoint one (1) applicant to the Rail Committee to serve the remainder of a 2-year term, expiring on June 30, 2021.

Description: This item involves Council discussion of applicants for Town Committees with vacancies. Council may opt to make appointments or continue recruitment.

16. CONSIDER ACCEPTANCE OF A SCULPTURE DONATION; CONSIDER USE OF THE EVANS CREATIVE ARTS FUND TOWARD THE INSTALLATION OF THE SCULPTURE, TOWARDS IMPROVEMENT OF THE MAIN HOUSE GARDEN ROOM, OR OTHER SPECIFIED USE
Report: Public Works Director, Robert Ovadia
Recommendation: Consider acceptance of a sculpture donation from the Holbrook-Palmer Park Foundation; consider use of the Evans Creative Arts Fund toward the purchase of the sculpture, towards improvement of the Main House Garden Room or other specified use.
Description: This item involves the consideration of accepting a sculpture donation for Holbrook-Palmer Park and the potential use of Evans Creative Arts funds. Potential uses for the Evans Creative Arts funds include paying for a portion of the sculpture purchase/installation and/or to fund improvements to the Main House Garden Room.

17. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH SAGE ENERGY CONSULTING FOR PROCUREMENT ASSISTANCE FOR A SOLAR AND MICRO-GRID POWER SERVICES PROVIDER
Report: Public Works Director, Robert Ovadia
Recommendation: Authorize the City Attorney to prepare and the City Manager to execute an agreement with Sage Energy Consulting of San Rafael, California for procurement assistance for a solar and micro-grid service provider, in the total amount of $134,700 plus an administrative contingency of $13,500.
Description: This item involves the consideration and direction by the Council regarding a professional services agreement with Sage Energy Consulting, in the amount of $134,700, for assistance in procuring a Power Services provider to install and manage the photo-voltaic and microgrid power systems associated with the Town Center project. This is not a contract for the installation of a photo-voltaic system or a microgrid system; only a vendor to assist with the preparation of proposals for future work.

18. REVIEW AND APPROVAL OF THE FIRE SERVICES SPECIAL EDITION ATHERTONIAN
Report:
City Manager, George Rodericks
Recommendation: Review and approve the Special Edition Athertonian – Fire Services
Description: This item involves Council review and approval of the Town-wide publication, related to community education and outreach on Town fire services.

19. REVIEW, DISCUSS AND PROVIDE DIRECTION ON NEXT STEPS FOR SOLID WASTE COLLECTION AND POST-COLLECTION SERVICES
Report:
City Manager, George Rodericks
Recommendation: Review, discuss and provide direction on next steps for solid waste collection and post-collection services.
Description: This item involves consideration and Council direction on next steps and expectations for solid waste collection and post-collection services. The Council may opt to move forward with an Amended and Restated Franchise Agreement with Recology or direct staff to negotiate with an alternative service provider.

20. CIVIC CENTER PROJECT UPDATE: AUTHORIZE THE CITY MANAGER TO APPROVE CERTAIN WORKWEEK AND WEEKEND CONTRUCTION ALLOWED VARIANCES
Report: Interwest Project Engineer, Marty Hanneman
Recommendation: Staff is recommending that City Council provide the City Manager with the authority to approve requests from the General Contractor – S.J. Amoroso (SJA) and their subcontractors for certain workweek and weekend construction allowed variances in the best interest of the Town.
Description: This item involves Town Center updates and Council review and authorization to allow City Manager to approve certain workweek and weekend construction activity.

21. COUNCIL REPORTS/COMMENTS

22. PUBLIC COMMENTS

23. ADJOURN




Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)