This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

7:00 PM REGULAR SESSION – Convene as the City Council

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL    Widmer, Wiest, Lempres, Lewis, DeGolia

3. PRESENTATIONS - None

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION – None

6. CITY MANAGER’S WRITTEN REPORT AND VARIOUS DEPARTMENT ORAL REPORTS
Recommendation: Review and provide feedback on the re-introduction of SB 50 and provide staff with direction on the creation of a letter in response under the Mayor’s signature
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8 - 14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF MINUTES FOR DECEMBER 18, 2019 MEETING
Report: City Clerk, Anthony Suber
Recommendation: Approve meeting minutes for December 18, 2019
Description: This item involves approval of draft minutes from past City Council meetings.

9. APPROVAL OF BILLS AND CLAIMS FOR DECEMBER 2019 IN THE AMOUNT OF $ 2,908,922
Report: Finance Director, Robert Barron III
Recommendation: Approve Bills and Claims for December in the total amount of $ 2,908,922

10. RESOLUTION AUTHORIZING THE DESTRUCTION OF RECORDS PURSUANT TO GOVERNMENT CODE SECTION 34090
Report: Chief of Police, Steve McCulley
Recommendation: Adopt the attached Resolution authorizing the destruction of certain records pursuant to Government Code Section 34090.

11. COUNCIL COMMITTEE ASSIGNMENTS
Report: City Clerk, Anthony Suber
Recommendation: Receive and file the Mayors City Council Committee Assignments.
Description: This item involves a review of the Mayor’s City Council Town and regional committee assignments for the year 2020.

12. ADOPTION OF AMENDMENTS DELETING AND REPLACING ATHERTON MUNICIPAL CODE CHAPTER 8.10 “REMOVAL OF AND DAMAGE TO HERITAGE TREES”
Report: AICP Senior Planner, Stephanie B. Davis and Town Arborist, Sally Bentz-Dalton
Recommendation: It is recommended that the City Council adopt an Ordinance deleting and replacing Municipal Code Chapter 8.10 “Removal of and Damage to Heritage Trees”.
Description: The Council will consider adoption of Ordinance 641 which will delete and replace Chapter 8.10 “Removal of and Damage to Heritage Trees”. The Council introduced the Ordinance at its regularly scheduled meeting of December 18, 2019.

13. ACCEPT THE FISCAL YEAR 2018-19 AUDITED BASIC FINANCIAL STATEMENTS
Report: Finance Director, Robert Barron III
Recommendation: Accept the FY 2018-19 Audited Basic Financial Statements and the Memorandum on Internal Control and Required Communications.
Description: This item involves the review and acceptance of the Accept the FY 2018-19 Audited Basic Financial Statements and the Memorandum on Internal Control and Required Communications for the Town of Atherton. May include discussion of the financial outlook and activities of the Town, to include discussion of the General Fund , the chief operating fund of the Town. The Council could discuss the Town’s financial prospectus, operations, and expenditures to also include capital projects such as the Civic Center project.

14. APPROVE SELECTION OF UNDERWRITER AND BOND AND DISCLOSURE COUNSEL FOR THE ISSUANCE OF CERTIFICATES OF PARTICIPATION
Report: City Manager, George Rodericks and Finance Director, Robert Barron III
Recommendation: Authorize staff to engage services with (1) Jones Hall to serve as Bond and Disclosure Counsel and (2) Stifel, Nicolaus & Company to serve as Underwriter/Placement Agent.
Description: This will involve discussion and direction provided by Council to authorize staff to engage in services that will lead the process for Certificates of Participation, a form of financing that is often used by municipal entities, in order to fund a portion of the Town Center project.

PUBLIC HEARING (Item 15)

15. ADOPTION OF A RESOLUTION (1) CERTIFYING THE PREPARED INITIAL STUDY/MITIGATED NEGATIVE DECLARATION AND MITIGTAION MONITORING AND REPORTING PROGRAM FOR THE GENERAL PLAN UPDATE IN ACCORDANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND (2) APPROVING AMENDMENTS TO THE TOWN’S GENERAL PLAN
Report: AICP Senior Planner, Stephanie B. Davis
Recommendation: It is recommended that the City Council conduct a Public Hearing and adopt a Resolution to (1) certify the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring Plan prepared for the Town’s General Plan Update project and (2) approving amendments to the Town’s General Plan.
Description: This will involve discussion and action by the Council of the Town’s Final Draft 2019 General Plan Update and the associated environmental document prepared; a draft Initial Study/Mitigated Negative Declaration (IS/MND) and Mitigation Monitoring and Reporting Program in accordance with California Environmental Quality Act (CEQA). The Council will hold a public hearing and consider certification of the IS/MND and MMRP and adoption of the 2019 General Plan.

REGULAR AGENDA (Items 16 - 21)

16. DISCUSSION AND FEEDBACK REGARDING THE CALTRAIN PROPOSAL TO PERMANENTLY CLOSE THE ATHERTON STATION
Report: Public Works Director, Robert Ovadia
Recommendation: Discuss and provide feedback regarding the Caltrain proposal letter dated January 8, 2020, to permanently close the Atherton Station.
Description: This item involves Council discussion and consideration of a letter proposal received by Caltrain to permanently close the Atherton station.

17. RECEIVE PRESENTATION BY REPRESENTATIVES FROM FLOCK AND NCRIC AND APPROVE LEXIPOL POLICY 469- AUTOMATED LICENSE PLATE READERS (ALPRs)
Report: Chief of Police, Steve McCulley
Recommendation: Staff recommends that the City Council receive a presentation by representatives from Flock and the Northern California Regional Intelligence Center (NCRIC); and review and approve the updated version of Lexipol Policy 469- Automated License Plate Readers.
Description: This will involve a discussion and action by Council to approve updated versions of Town policies related to Automated License Plate Readers deployment and management.

18. REPORT FROM AD HOC SUBCOMMITTEE ON NAMING OPPORTUNITIES, OUTREACH AND DONOR PROGRAMS; PROVIDE DIRECTION TO AD HOC SUBCOMMITTEE ON NEXT STEPS
Report: City Manager, George Rodericks
Recommendation: Receive the Report from the Ad Hoc Subcommittee on Naming Opportunities, Outreach and Donor Programs and provide direction to the Ad Hoc Subcommittee on next steps.
Description: This will involve Council review and consideration of Ad Hoc Subcommittee report related to naming opportunities, outreach and donor programs for the Town Center.

19. REVIEW AND DISCUSS THE PROPOSED EDUCATION/OUTREACH PROGRAM RELATED TO THE FIRE SERVICES STUDY AND PROVIDE DIRECTION
Report: City Manager, George Rodericks
Recommendation: Review and discuss the proposed education/outreach program related to the Fire Services Study and provide direction
Description: This will involve a review and Council discussion Fire Services for the Town and the detachment process through LAFCO with an estimate of costs related to public education and outreach.

20. REVIEW, DISCUSS AND PROVIDE DIRECTION ON NEXT STEPS FOR SOLID WASTE COLLECTION AND POST-COLLECTION SERVICES
Report: City Manager, George Rodericks
Recommendation: Review, discuss and provide direction on next steps for solid waste collection and post-collection services.
Description: This item will involve a review and discussion of options available to the Town for Solid Waste services, Council will provide direction to staff regarding next steps.

21. CIVIC CENTER PROJECT UPDATE
Report: Interwest Consulting Group Project Manager, Marty Hanneman
Recommendation: None. This report is informational only.
Description: This item involves a review of Civic Center construction updates including expenses.

22. COUNCIL REPORTS/COMMENTS

23. PUBLIC COMMENTS

24. ADJOURN

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Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)

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