This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.7:00 REGULAR SESSION – Convene as the City Council1. PLEDGE OF ALLEGIANCE 2. ROLL CALL – Widmer, DeGolia, Lempres, Lewis, Wiest3. PRESENTATIONS
• SEQUOIA HEALTHCARE DISTRICT ENHANCED SERVICE OFFERINGS
4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)5. REPORT OUT OF CLOSED SESSION
- None 6. CITY MANAGER’S WRITTEN REPORT AND VARIOUS DEPARTMENT ORAL REPORTS Description:
The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items. 7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT CONSENT CALENDAR (Items 8-12)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.) 8. APPROVAL OF MINUTES Report
: City Clerk, Anthony Suber Recommendation:
Approve minutes for June 19, 2019 Description: This item involves approval of draft minutes from past City Council meetings. 9. APPROVAL OF BILLS AND CLAIMS FOR SEPTEMBER, 2019 IN THE AMOUNT OF
$ 1,324,349 Report:
Finance Director, Robert Barron IIIRecommendation:
Approve Bills and Claims for September in the total amount of $ 1,324,349
10. SAN MATEO COUNTY MEASURE W FUNDING AGREEMENT Report:
Public Works Director, Robert OvadiaRecommendation:
Adopt a resolution authorizing the City Manager to execute an agreement with the San Mateo County Transportation Authority for the distribution of San Mateo County Measure W fundsDescription: This item involves the consideration of an agreement with the San Mateo County Transportation Authority regarding the distribution of Measure W Funds for local transportation purposes in accordance with the San Mateo County Relief Plan. If approved, the Town would be eligible to receive approximately $157,000 in the 2019-2010 fiscal year funds from the San Mateo County Transportation Authority towards local transportation projects including roadway repairs.
11. WAIVE THE FINAL READING AND ADOPT BY TITLE ONLY, AN ORDINANCE REVISING ATHERTON MUNICIPAL CODE CHAPTER 15.40.190 REMOVING THE CAP ON MAXIMUM PENALTIES THAT CAN RESULT FROM VIOLATION OF THE CONSTRUCTION TIME LIMIT PROVISION Report:
City Attorney, William B. ConnersRecommendation:
Waive the final reading and adopt by title only, an Ordinance amending Chapter 15.40.190 of the Atherton Municipal Code removing the existing maximum amount (cap) of any penalty applied in accordance with the provisions of the Construction Time Limit provision set forth in AMC §§15.40.160 through 15.40.220.Description: This item is the final reading and adoption of a proposed Ordinance amendment regarding removing the maximum penalty for projects that exceed the Construction Time Limits for issued permits. If adopted the Ordinance would go into effect 30 days after adoption.
12. AWARD OF CONTRACT FOR ADA MAINTENANCE PROJECT, PROJECT NUMBER 56091Report
: Public Works Director, Robert OvadiaRecommendation:
Award the construction contract for 2019 ADA Maintenance Project, project number 56091 to the lowest responsive bidder, Reflex Engineering of Burlingame for $49,740 and authorize change orders up to $5,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.Description: This item involves the consideration of awarding a construction contract for a 2019 ADA maintenance project to Reflex Engineering in amount of $49,740 with a change order authorization limit up to $5,000. Reflex Engineering was the lowest responsive bidder to the Towns informal BID.
PUBLIC HEARING (Items 13-14)
13. CONDUCT A PUBLIC HEARING AND, IF APPROPRIATE, ADOPT A FEE RESOLUTION AMENDING VARIOUS FEES AND CHARGES ON THE TOWN MASTER FEE SCHEDULEReport
: Finance Director, Robert Barron IIIRecommendation:
Conduct a Public Hearing and, if appropriate, adopt the attached fee resolution amending various fees and charges on the Town Master Fee Schedule.Description: This item involves a discussion of the Town’s Master Fee Schedule and consideration of adopting a resolution amending various fees and charges. Fees under consideration for amendment include a labor cost component across Planning, Building, Engineering, Public Works, Administrative, Police, and Parks and Facility Rentals.
14. CONDUCT THE PUBLIC HEARING AND INTRODUCE FOR FIRST READING, BY TITLE ONLY, AN ORDINANCE TO AMEND TITLE 15 OF THE ATHERTON MUNICIPAL CODE ADOPTING BY REFERENCE THE 2019 CALIFORNIA BUILDING STANDARDS CODE, RETAINING EXISTING MODIFICATIONS; AND RATIFY THE FIRE REGULATIONS, AS ADOPTED BY THE MENLO PARK FIRE PROTECTION DISTRICT.Report:
Building Official, Michael GreenleeRecommendation:
Conduct the Public Hearing and Introduce for First Reading, by title only, an Ordinance amending Title 15 of the Atherton Municipal Code adopting by Reference the 2019 California Building Standards Code, retaining existing modifications; and ratify the fire regulations, as adopted by the Menlo Park Fire Protection District.Description: This item involves the introduction of an Ordinance amending the Atherton Municipal Code and adopting updated 2019 California Building Standards Codes. Council will also discuss ratifying the most recent fire regulations adopted by the Menlo Park Fire Protection District.
REGULAR AGENDA - (Items 15-17)15. REPORT ON THE ESTABLISHMENT OF A REGIONAL HOUSING NEEDS ALLOCATION (RHNA) SUBREGION FOR SAN MATEO COUNTYReport:
Senior Planner, Stephanie Bertollo-DavisRecommendation:
Receive a report from staff on the Town’s involvement on the Regional Housing Needs Allocation (RHNA) and provide feedback.Description: This item presents information and evaluation for Council discussion on the current status of the Regional Housing Needs Allocation (RHNA) process , for the next eight-year period which will run from 2023 - 2031, and opportunities for the Town to be involved in related, regional San Mateo County housing planning efforts.16. PROVIDE DIRECTTION ON THE TOWN WIDE LOCAL TRAFFIC FLOW/LONG RANGE PLANNING SOLUTIONS STUDY; AND IF DIRECTED, AUTHORIZE A CONTRACT AMENDMENT WITH TJKM FOR ADDITIONAL RELATED SERVICESReport:
Public Works Director, Robert OvadiaRecommendation:
1. Provide direction on the Town Wide Local Traffic Flow/Long Range Planning Solutions study options; and if directed, authorize the City Manager to execute a contract amendment with TJKM in the amount up to $160,720 for additional traffic calming community outreach efforts;
2. Authorize the City Manager to execute a Task Order Amendment No. 1 for Interwest Consulting Group to provide continued Project Management services for this study for a fee of $15,460.Description: This item involves the discussion of next steps related to the Town Wide Local Traffic Flow/Long Range Planning Solutions study, including consideration of a contract amendment with TJKM in the amount of $160,720 for a neighborhood focused community outreach effort to discuss concerns and outline potential solutions to mitigate the flow of cut through traffic on local streets; and the approval of a task order with Interwest Consulting Group in the amount of $15,460 for project management support services.
17. CIVIC CENTER PROJECT UPDATE: AUTHORIZE THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE AN AGREEMENT AMENDMENT WITH MACK5 FOR REVISIONS IN SCOPE OF WORK AND BUDGET; AND AUTHORIZE THE CITY MANAGER TO EXECUTE A TASK ORDER AMENDMENT #4 WITH INTERWEST FOR INCREASED SCOPE OF SERVICES AND BUDGETReport:
Interwest Consulting Group Project Manager, Marty HannemanRecommendation:
1. Authorize the City Attorney to prepare and the City Manager to execute an Agreement Amendment with Mack5 for reductions in scope of services for Construction Management services for a budget reduction of $300,368;
2. Authorize the City Manager to execute Task Order Amendment No. 4 with Interwest for an increased in scope of services for additional Project/Construction and Field Observations Management services required during construction for a fee of $285,000.Description:
This item involves a review of Civic Center construction updates including expenses. 18. COUNCIL REPORTS/COMMENTS
19. FUTURE AGENDA ITEMS
20. PUBLIC COMMENTS
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)