This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.5:00 PM CLOSED SESSION
CLOSED SESSION IN CONFERENCE ROOM
ROLL CALL – Widmer, DeGolia, Lempres, Lewis, Wiest PUBLIC COMMENTS - Public Announcement of Closed Session ItemsCLOSED SESSIONA. PUBLIC EMPLOYEE PERFORMANCE EVALUATION -
Pursuant to Government Code Section 54957(b)
City Attorney
ADJOURN - to Open Session5:30 PM STUDY SESSION –
Convene as the City Council @ Pavilion1. ROLL CALL – Widmer, DeGolia, Lempres, Lewis, Wiest 2. PUBLIC COMMENTS –
Public Announcement of Study Session Items3. REVIEW, DISCUSS, AND PROVIDE STAFF DIRECTION ON SENDING THE LETTER OF INTENT TO PENINSULA CLEAN ENERGY TO RECEIVE EXTENSIVE TECHNICAL ASSISTANCE AND A $10,000 GRANT TO DEVELOP AND POTENTIALLY ADOPT NEW REACH CODES Report: Building Official, Mike Greenlee
Recommendation: Review, discuss and provide staff direction on sending the Letter of Intent to Peninsula Clean Energy to receive extensive technical assistance and a $10,000 grant to develop and potentially adopt new Reach Codes.
Description: This item involves the discussion of providing a letter to Peninsula Clean Energy requesting assistance and financial support in the form of a $10,000 grant to develop and adopt new building codes (reach codes).
4. RECEIVE, DISCUSS AND PROVIDE FEEDBACK ON THE TOWN WIDE LOCAL TRAFFIC FLOW/LONG RANGE PLANNING SOLUTIONS STUDY; AND AUTHORIZE A CONTRACT AMENDMENT WITH TJKM FOR ADDITIONAL RELATED SERVICESReport: Public Works Director, Robert Ovadia
Recommendation: Receive and provide feedback on the Town Wide Local Traffic Flow/Long Range Planning Solutions study; and authorize the City Manager to execute a contract amendment with TJKM in the amount of $3,500.
Description: The Traffic Engineering Consultant will be presenting the Town Wide Local Traffic Flow/Long Range Planning Solutions study to receive Council feedback staff direction on the overarching question of should the Town facilitate the movement of traffic through Town using traffic control devices that encourage through traffic; or, should the Town employ traffic control devices to deter traffic from moving through Town.
7:00 REGULAR SESSION – Convene as the City Council1. PLEDGE OF ALLEGIANCE 2. ROLL CALL – Widmer, DeGolia, Lempres, Lewis, Wiest3. PRESENTATIONS• Oath of Office – Officer Joseph Green - Administered by Commander Wade
4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney
6. CITY MANAGER’S WRITTEN REPORT AND VARIOUS DEPARTMENT ORAL REPORTS Description: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.
7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT CONSENT CALENDAR (Items 8-15) (Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.) 8. APPROVAL OF MINUTES Report: City Clerk, Anthony Suber
Recommendation: Approve minutes for June 5, 2019
Description: This item involves approval of draft minutes from past City Council meetings.
9. APPROVAL OF BILLS AND CLAIMS FOR JUNE, 2019 IN THE AMOUNT OF $1,555,031 Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims for June in the total amount of $1,555,031.
10. ACCEPTANCE OF THE TREASURER’S REPORT FOR THE THIRD QUARTER ENDING MARCH 31, 2019 Report: Finance Director, Robert Barron III
Recommendation: Accept the Treasurer’s Report for the Third Quarter Ended March 31, 2019.
11. APPROVE A 2-YEAR CONTRACT FOR STREET SWEEPING WITH CONTRACT STREET SWEEPING SERVICES WITH AN OPTION FOR TWO ADDITIONAL YEARS; AND AUTHORIZE AN AMENDMENT TO THE PUBLIC WORKS STREET SWEEPING BUDGET FOR FY 2019/20 Report: Public Works Director, Robert Ovadia
Recommendation: Approve a 2-year sweeping contract with a 2-year extension option to Contract Sweeping Services to provide Town sweeping services in an amount not to exceed $25,440.16 annually; direct the City Attorney to prepare the contract; authorize the City Manager to execute the agreement; and authorize an amendment to the Public Works Street Sweeping budget for FY 2019/20.
Description: This item involves approval of a contract for street sweeping services for a 2-year term, with an option for a 2-year extension.
12. APPROVAL FOR THE PURCHASE OF AXON BODY CAMERAS AND AUTHORIZE THE CITY MANAGER TO SIGN Report: Chief of Police, Steven McCulley
Recommendation: Direct the City Manager to execute a contract with Axon Enterprise, Inc. to provide the Atherton Police Department with thirty (30) new Axon body cameras for a cost of $133,208.08 (over 5 years).
Description: This item will involves a proposed contract with Axon Enterprise, Inc, for the replacement of the Atherton Police Department’s current stock of body cameras, which are currently used to capture a video/audio recording of officer’s interactions with citizens. Ultimately, staff is recommending that the Council authorize the execution of the contract with Axon Enterprise, Inc.
13. APPROVE A 2-YEAR CONTRACT EXTENSION WITH TONY’S CLEAN TEAM, LLC TO PROVIDE JANITORIAL SERVICES WITH OPTIONS TO EXTEND FOR TWO ADDITIONAL YEARS; AUTHORIZE CITY MANAGER TO SIGN Report: Public Works Director, Robert Ovadia
Recommendation: Authorize a 2-year contract extension with options to extend for two additional years with Tony’s Clean Team, LLC for the continuation of Janitorial Services with not-to-exceed amount of $54,000 for Fiscal Year 2019-20; direct the City Attorney to prepare the extension; and authorize the City Manager to execute the agreement.
Description: This item involves extension of a janitorial services contract with Tony’s Clean Team in an amount not to exceed $54,000 annually for two years, with options to extend for an additional two years. The contract would provide janitorial services the for various Town facilities.
14. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2019 STREET MAINTENANCE PROJECT, PROJECT NUMBER 56088 Report: Public Works Director, Robert Ovadia
Recommendation: Accept work and authorize recording of a Notice of Completion for the 2019 Street Maintenance Project, Number 56088.
Description: This item involves the acceptance of work completed under the 2019 Street Maintenance Project by G. Interstate Grading & Paving and authorization to file the Notice of Completion with the San Mateo County Recorder's Office.
15. AUTHORIZE THE PURCHASE OF 3 MARKED POLICE MOTORCYCLES; AND DECLARE AS SURPLUS 4 MARKED POLICE MOTORCYCLES AND AUTHORIZE THEIR AUCTION; AUTHORIZE CITY MANAGER TO SIGN Report: Chief of Police, Steven McCulley
Recommendation: 1. Authorize the purchase of three (3) marked 2019 BMW R1250 RT-P police motorcycles for a total cost of $112,749.24, which includes sales tax, other extras and fees, emergency equipment, radio equipment, installation costs, and shipping.
2. Declare as surplus, and authorize their sale via auction, the following four (4) marked police motorcycles: 2007 Honda ST1300 P, 2012 BMW R1200 RT-P, 2013 BMW R1200 RT-P, and 2015 BMW R1200 RT-P.
Description: This item will involves a proposed contract with Long Beach BMW, for the replacement of 3 Atherton Police Department motorcycles and requesting approval to authorize the City Manager to execute a contract with Long Beach BMW, to provide the Atherton Police Department with 3, 2019 BMW Motorcycles for a cost of $103,246.62, 3 radios, antennas to Metro Mobile for $9502.61 which totals $ 112,749.24. $80,000 was received as a donation to purchase new motorcycles, $32,749.23 would be utilized from the Equipment Replacement Budget.
PUBLIC HEARING – (Item 16)16. SPECIAL EVENT PERMIT TO ALLOW TEMPORARY LIGHTS FOR MENLO SCHOOL’S HOMECOMING FOOTBALL GAME AT CARTAN ATHLETIC FIELD, 30 ALEJANDRA AVENUE Report: Town Planner, Lisa Costa Sanders
Recommendation: It is recommended that the City Council approve the Special Event Permit to allow temporary lights for Menlo School’s Homecoming football game at Cartan Athletic Field on October 11, 2019 from 5:30 p.m. until 9:00 p.m.
Description: This item involves a Public Hearing for the approval of a Special Event Permit to allow temporary lighting for Menlo School’s Homecoming football game at Cartan Athletic Field on October 11, 2019.
REGULAR AGENDA - (Items 17-25)17. ACCEPTANCE OF SCULPTURE DONATION FROM THE HOLBROOK-PALMER PARK FOUNDATION AND THE ATHERTON ARTS FOUNDATION; AND AUTHORIZE AN AMENDMENT TO THE PUBLIC WORKS PARK MAINTENANCE BUDGET FOR FY 2019/20 Report: Public Works Director, Robert Ovadia
Recommendation: Accept a sculpture to be donated by the Holbrook-Palmer Park Foundation; discuss potential locations for sculpture placement; and allocate a budget of $15,000 for site preparation and installation.
Description: This item involves the discussion of a sculpture donation proposed by the Holbrook-Palmer Park Foundation and the Atherton Arts Foundation, discussion of potential placement locations of the sculpture, and amendment of the Public Works Parks Maintenance budget for Fiscal Year 2019-20.
18. CONSIDER, AND IF APPROPRIATE, ADOPT A REVISION TO THE TOWN’S INTEGRATED PEST MANAGEMENT POLICY REGARDING USE OF ROUND UP IN HOLBROOK-PALMER Report: Public Works Director, Robert Ovadia
Recommendation: Consider, and if appropriate, adopt a revision to the Town’s Integrated Pest Management Policy regarding the use of Round Up in Holbrook-Palmer Park.
Description: This item involves the discussion of the Town’s Integrated Pest Management Policy and the potential discontinuation of the use of Roundup and/or other Glyphosate products in Holbrook-Palmer Park.
19. REVIEW AND CONSIDERATION OF APPROVAL OF REVISIONS TO THE MIDDLEFIELD ROAD BIKE LANES PROJECT AND PROVIDE DIRECTION TO STAFF REGARDING PROPOSED IMPROVEMENTS TO A CROSSWALK AT VALPARAISO AND ELENA Report: Public Works Director, Robert Ovadia
Recommendation: Approve revisions to the Middlefield Road Bike Lanes Project layout; review and provide direction to staff regarding a proposed installation of Rectangular Rapid Flashing Beacons and striping improvements at the Valparaiso Avenue/Elena Avenue/Corrine Lane intersection.
Description: The Council will consider revisions to the Middlefield Road Bike Lanes project to extend the left turn pockets at Watkins Avenue and at James Avenue. The Council will also consider a request by Sacred Heart Schools regarding crossing improvements at Valparaiso Avenue at Elena Avenue/Corrine Lane, including a potential Rectangular Rapid Flashing Beacon (RRFB’s).
20. APPROVAL OF 6th AMENDMENT TO CITY MANAGER’S EMPLOYMENT AGREEMENT Report: City Attorney, William Conners
Recommendation: Approve 6th amendment to City Manager’s Employment Agreement.
Description: This item involves the review and approval of an amendment to the City Manager employment contract.
21. CIVIC CENTER UPDATE: AUTHORIZE THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE AN AGREEMENT AMENDMENT WITH MURRAY ENGINEERS INC. FOR INCREASED FUNDING DUE TO PROJECT DELAYS AND HOURLY RATE INCREASES; AND AUTHORIZE THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE A LEASE AGREEMENT WITH MOBILE MODULAR MANAGEMENT CORPORATION FOR TEMPORARY RESTROOMS FOR THE POLICE DEPARTMENT Report: Project Manager, Marty Hanneman
Recommendation: 1. Authorize the City Attorney to prepare and the City Manager to execute an amendment to the consulting services agreement with Murray Engineers Inc., for increased funding due to project delays and hourly rate increases for a fee adjustment request of $7,250.
2. Authorize the City Attorney to prepare and the City Manager to execute a lease agreement with Mobile Modular Management Corporation for temporary restrooms for the police department.
Description: This report provides City Council with a brief summary of some major items of work the Contractor will be doing over the next four weeks, and requests Council authorization to provide additional funding to the Murray Engineers due to project delays and hourly rate increases, and Council authorization to execute and lease agreement with Mobile Modular Corp for a two-unit restroom for the e Police Department during construction of the Civic Center project.
22. COUNCIL REPORTS/COMMENTS23. FUTURE AGENDA ITEMS24. PUBLIC COMMENTS25. ADJOURN
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)