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Town of Atherton
CITY COUNCIL
May 15, 2019
Closed Session
6:00 PM
Administrative Conference Room
91 Ashfield Road
  REGULAR MEETING
                                                       7:00 PM
                                                       94 Ashfield Road

This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

6:00 CLOSED SESSION

CLOSED SESSION IN CONFERENCE ROOM

ROLL CALL  Widmer, DeGolia, Lewis, Wiest, Lempres

PUBLIC COMMENTS 

Public Announcement of Closed Session Items

CLOSED SESSION

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b) 

City Manager


B. CONFERENCE WITH LABOR NEGOTIATOR – Labor negotiations pursuant to Government Code Section 54957.6 

Agency Negotiators:  George Rodericks, City Manager
Employee Organization: Unrepresented Employees, Atherton Police Officers’ Association 

7:00 REGULAR SESSION – Convene as the City Council

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, DeGolia, Lewis, Wiest, Lempres

3. PRESENTATIONS

• Proclamation – Gino Gasparini Retirement
• Certificate of Recognition – Luca Medici – “Trash to Art” winner

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.  Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S WRITTEN REPORT AND VARIOUS DEPARTMENT ORAL REPORTS
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items. 

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT   

CONSENT CALENDAR   (Items 8-10)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council.  If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve minutes for January 22, March 20, April 17, and May 1, 2019
Description: This item involves approval of draft minutes from past City Council meetings. 

9. APPROVAL OF BILLS AND CLAIMS FOR APRIL, 2019 IN THE AMOUNT OF                 $ 1,113,771 
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims for March in the total amount of $ 1,113,771

10. ADOPT A RESOLUTION ADOPTING A PROGRAM FOR MANAGING PCBs IN BUILDING MATERIALS DURING BUILDING DEMOLITION
Report: Public Works Director Robert Ovadia
Recommendation: Adopt a Resolution adopting a program for managing PCBs in building materials during the demolition of certain buildings; and authorizing the City Manager to develop and promulgate regulations to enact the program. 


PUBLIC HEARING –  None 

REGULAR AGENDA - (Items 11-14)

11. APPROVAL OF RESOLUTION GOVERNING TOWN COMMITTEES; SETTING A DISTRIBUTION OF STAGGERED TERMS; AND ADJUSTING COMMITTEE CHARTER AND MEMBERSHIP DETAIL AS DEEMED APPROPRIATE
  Report: City Manager George Rodericks
Recommendation: Approve Resolution 19-xx rescinding Resolution 18-11, and Establishing and Governing Town Committees; setting a distribution of staggered terms; and adjusting committee charter detail and membership detail as deemed appropriate.
Description: This item involves a discussion of the various Town committees and their terms. The Council will discuss ways to stagger the terms for each appointee such that the distribution is more staggered. The Council will also discuss changes to the membership of the Park and Recreation Committee and the continuation of the Civic Center Advisory Committee. 

12. AUTHORIZE RELEASE OF REQUEST FOR PROPOSAL FOR PROCUREMENT ASSISTANCE FOR SOLID WASTE AND RECYCLING SERVICES
Report: City Manager George Rodericks
Recommendation: Authorize staff to release a Request for Proposal (RFP) for Procurement Assistance for Solid Waste and Recycling Services.
Description: This item involves a discussion of a Request for Proposal (RFP) for procurement assistance related to refuse and recycling services. The Council may discuss the content of the RFP, its timing, and the potential cost. The Council could also discuss the process for selection and the expectation for services

13. ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON APPROVING THE ISSUANCE OF UP TO $64 MILLION OF SOLID WASTE ENTERPRISE BONDS TO REFINANCE OUTSTANDING BONDS OF THE SOUTH BAYSIDE WASTE MANAGEMENT AUTHORITY (SBWMA) AND TO FINANCE CERTAIN IMPROVEMENTS TO THE SOLID WASTE MANAGEMENT FACILITIES OF THE SBWMA
Report: City Manager George Rodericks
 Recommendation: Consideration of adoption of a Resolution of the City Council of the Town of Atherton, attached hereto, approving the issuance of up to $64 Million of Solid Waste Enterprise Bonds to refinance outstanding Series 2009A bonds of the SBWMA and to finance certain improvements to the Authority-owned Solid Waste Facilities of the SBWMA. 
Description: This item involves a discussion of the refinancing of bonds by the South Bayside Waste Management Authority (SBWMA). The Town is a member agency as part of the SBWMA. The SBWMA requires its member agencies to approve its refinancing effort. The Council may discuss issues related to the financing; use of the additional funds by the SBWMA; cost impact to ratepayers; and the potential bid process for refuse and recycling services. 

14. CIVIC CENTER UPDATE: AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH WONG ELECTRIC INC. TO PROVIDE ELECTRICAL SERVICES FOR THE TEMPORARY TRAILERS AND REVIEW AND PROVIDE FEEDBACK REGARDING COST PROPOSAL ESTIMATE NO. 001 WITH S.J. AMOROSO CONSTRUCTION FOR A TEMPORARY PEDESTRIAN PATHWAY DURING CONSTRUCTION OF THE CIVIC CENTER PROJECT
Report: Project Manager Marty Hanneman
Recommendation: Authorize the City Manager to execute an agreement with Wong Electric Inc. to provide electrical services for the temporary trailers in Holbrook-Palmer Park for a not to exceed fee of $76,000; and, review and provide feedback regarding Cost Proposal Estimate (CPE) No. 001 with S.J. Amoroso Construction for a temporary pedestrian pathway during construction of the Civic Center project for a not to exceed fee of $18,000.
Description: This item involves the review and approval of required electrical work for the temporary administration and building department facilities in the Park. The Council will also review and provided feedback regarding the construction of a temporary pedestrian pathway from Ashfield Road to Maple Avenue during construction. 


15. COUNCIL REPORTS/COMMENTS

16. FUTURE AGENDA ITEMS

17.   PUBLIC COMMENTS

18. ADJOURN

PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing.  Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final.  Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500.  Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.  (29 CRF 35.104 ADA Title II)