This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

6:00 CLOSED SESSION

CLOSED SESSION IN CONFERENCE ROOM

ROLL CALL      Widmer, DeGolia, Lewis, Wiest, Lempres

PUBLIC COMMENTS

Public Announcement of Closed Session Items

CLOSED SESSION

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b)

City Manager

B. CONFERENCE WITH LABOR NEGOTIATOR – Labor negotiations pursuant to Government Code Section 54957.6

Agency Negotiators: George Rodericks, City Manager
Employee Organization: Unrepresented Employees, Atherton Police Officers’ Association

7:00 REGULAR SESSION – Convene as the City Council

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL     Widmer, DeGolia, Lewis, Wiest, Lempres

3. PRESENTATIONS

• Proclamation – Police Week
• Oath of Office - Sergeant Jason Bollendorf - administered by Chief McCulley
• Proclamation - Mayor Widmer
o Menlo College Women’s Wrestling Team
o Menlo School Girls’ Basketball Team

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S WRITTEN REPORT AND VARIOUS DEPARTMENT ORAL REPORTS ON NOTED ITEM
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-11)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve minutes for: March 6, March 20 and April 3, 2019
Description: This item involves approval of draft minutes from past City Council meetings.

9. APPROVAL OF BILLS AND CLAIMS FOR MARCH, 2019 IN THE AMOUNT OF $ 1,526,152
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims for March in the total amount of $ 1,526,152

10. ACCEPTANCE OF PROPOSED CHANGES TO THE STATEMENT OF INVESTMENT POLICY AND ATTACHED RESOLUTION
Report: Finance Director Robert Barron III
Recommendation: Accept the recommended changes to the Investment Policy from the Finance Committee and adopt the attached resolution.

11. ADOPT A RESOLUTION APPROVING A PROJECT LIST FOR THE ROAD MAINTENANCE AND REHABILITATION ACT OF 2017 (SB1)
Report: Public Works Director Robert Ovadia
Recommendation: Adopt a Resolution approving a project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1).

PUBLIC HEARING – None

REGULAR AGENDA - (Items 12-16)

12. ENDORSEMENT OF THE PROPOSAL FOR THE FORMATION OF THE SAN MATEO COUNTY FLOOD AND SEA LEVEL RISE RESILIENCY AGENCY (FSLRRA) AND ALLOCATION OF $25,000 PER YEAR FOR THREE YEARS TO FUND THE FORMATION OF THE AGENCY
Report: Public Works Director Robert Ovadia
Recommendation: Adopt a resolution endorsing the San Mateo County Flood and Sea Level Rise Resiliency Agency proposal and authorizing the expenditure of $25,000 per year for three years (starting in FY 2019-20) to startup of the Agency.

13. RECEIVE AND PROVIDE FEEDBACK ON ALAMEDA DE LAS PULGAS CORRIDOR STUDY AND LOCAL TRAFFIC FLOW/LONG RANGE PLANNING SOLUTIONS STUDY
Report: Public Works Director Robert Ovadia
Recommendation: Receive and provide feedback on Alameda de las Pulgas Corridor study and Local Traffic Flow/Long Range Planning Solutions study.
Description: This item will have the Traffic Consultants retained by the Town to present and receive feedback from the City Council on the Alameda de las Pulgas Corridor study and Local Traffic Flow/Long Range Planning Solutions study.

14. CIVIC CENTER UPDATE: AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH MACK5 TO PERFORM ADDITIONAL TESTING AND INSPECTION SERVICES DURING CONSTRUCTION OF THE CIVIC CENTER
Report: Public Works Director Robert Ovadia
Recommendation: Authorize the City Manager to execute an amendment to the consulting services agreement with Mack5 to perform additional testing and inspection services during the construction of the Civic Center Project for a fee not to exceed $191,811
Discussion: This item provides an update on upcoming key project related activities and requests authorization for the City Manager to execute an amendment to the consulting services agreement with Mack5 to perform additional testing and inspection services during the construction of the Civic Center Project for a fee not to exceed $191,811

15. DISCUSSION AND DIRECTION REGARDING THE AMENDED AND RESTATED FRANCHISE AGREEMENT BETWEEN THE TOWN OF ATHERTON AND RECOLOGY SAN MATEO COUNTY FOR RECYCLABLE MATERIALS , ORGANIC MATERIALS, AND SOLID WASTE COLLECTION SERVICES
Report: City Manager George Rodericks
Recommendation: Review report and provide direction for next steps with respect to the Amended and Restated Franchise Agreement between the Town of Atherton and Recology San Mateo County for Recyclable Materials, Organic Materials, and Solid Waste Collection Services.
Description: This item involves a discussion of the Amended and Restated Franchise Agreement between the Town and Recology; a requested review of refuse collection rates of other jurisdictions; and direction to staff regarding adoption of the Amended Agreement or preparation of a Request for Proposal for consulting services to prepare a Request for Bid for Refuse Services.  

16. ORDINANCE OF THE COUNCIL OF THE TOWN OF ATHERTON
AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE TOWN OF ATHERTON AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
Report: City Clerk Theresa DellaSanta
Recommendation: Approval an Ordinance of the City Council of the Town of Atherton authorizing an Amendment to the contract between the Town and the Board of Administration of the California Public Employees’ Retirement System.
Discussion: For this item, the Council will discuss authorizing an amendment to the contract with California Public Employees Retirement System to add additional pension cost share provisions for unrepresented staff members. The provisions under this Ordinance are already in force through an approved resolution governing unrepresented town staff salary and benefits.

17. COUNCIL REPORTS/COMMENTS

18. FUTURE AGENDA ITEMS

19. PUBLIC COMMENTS

20. ADJOURN

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Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)

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