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Town of Atherton
CITY COUNCIL & Audit/Finance CommitteeAGENDA
April 3, 2019
4:00 p.m. Special Meeting
94 Ashfield Road
Atherton, CA
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
ROLL CALL
Lewis, DeGolia, Lempres, Vice Mayor Widmer, Mayor Wiest
PUBLIC COMMENT – For items on the agenda.
ACTION ITEM
1. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE LIBRARY DEMOLITION AND ABATEMENT PROJECT, PROJECT NUMBER 56087
Report: Public Works Director Robert Ovadia
Recommendation: Accept work and authorize recording of a Notice of Completion (NOC) for the demolition and abatement of the Library, Project Number 56087
Discussion: This item involves discussion of the library demolition and abetment project and authorization of recoding a Notice of Completion for the project.
2. AWARD OF CONTRACT FOR THE MIDDLEFIELD ROAD CLASS II BICYCLE LANES IMPROVEMENT, PROJECT NUMBER 56081; APPROVE AN CONSTRUCTION MANAGEMENT PROFESSIONAL SERVICES FOR THE PROJECT
Report: Public Works Director Robert Ovadia
Recommendation:
1. Award the construction contract for Middlefield Road Class II Bicycle Lanes Improvement Project, project number 56081 to the lowest responsive bidder, Golden Bay Construction of Hayward in the amount of $289,945 and authorize change orders up to $30,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
2. Direct the City Attorney to prepare and the City Manager to execute a professional agreement for construction management services with Hill International, Inc. in the amount of $58,519.71; and authorize the City Manager to approve additional services up to $7,000.
Discussion: This item involves discussion of bids received and award of a construction contract for the Middlefield Road Class II Bicycle Lanes Project to Golden Bay Construction of Hayward in the amount of $289,945 and authorization of change orders up to $30,000, and approval of a professional services agreement with Hill International for construction management and inspection services in the amount of $58,519.71 and authorization of additional services up to $7,000.
STUDY SESSION ITEMS
CONVENE IN A JOINT MEETING WITH THE AUDIT/FINANCE COMMITTEE
3. FY 2019/20 GENERAL FUND/OPERATIONS BUDGET
Report: Finance Director Robert Barron III
Recommendation: Review and Discuss
Discussion: This item involves a presentation by staff of the various departmental budgets for fiscal year 2019/2020. The Council has an opportunity to review the budgets and the various departmental requests and staff takes input from the Council and incorporates that input into the budget document scheduled for adoption in June.
ADJOURN THE JOINT MEETING WITH THE AUDIT/FINANCE COMMITTEE AND RECONVENE AS THE CITY COUNCIL
4. DISCUSSION OF A POTENTIAL UTILITY UNDERGROUNDING DISTRICT IN THE CIVIC CENTER AREA AND/OR THE SALE/TRANSFER OF RULE 20A UTILITY UNDERGROUNDING WORK CREDITS AND PROVIDE STAFF WITH DIRECTION
Report: Public Works Director Robert Ovadia
Recommendation: Consider the option of creating an underground utility district in the Civic Center area or selling accumulated Rule 20A work credits
Discussion: This item involves discussion of the potential creation of an underground utility district in the Civic Center area and/or the potential sale of PG&E undergrounding work credits.
5. REVIEW AND DISCUSS TERM LENGTHS WITHIN THE COMMISSION/COMMITTEE RESOLUTION AND PROVIDE STAFF WITH DIRECTION REGARDING ANY PROPOSED CHANGES OR PROCESS
Report: City Manager George Rodericks
Recommendation: Review and discuss the Commission/Committee term lengths and provide staff with direction regarding any proposed changes or process
Discussion: This item involves discussion of the term lengths of the committee/commission resolution specifically the process for staggering terms.
ADJOURN
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
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