This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

Teleconference: Elizabeth Lewis, 99 Alejandra Avenue, Atherton, CA 94027

6:00 CLOSED SESSION

CLOSED SESSION IN CONFERENCE ROOM

ROLL CALL Wiest, Widmer, Lewis, DeGolia, Lempres

PUBLIC COMMENTS

Public Announcement of Closed Session Items

CLOSED SESSION

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b)

City Manager

B. CONFERENCE WITH AGENCY NEGOTIATOR – REAL PROPERTY TRANSACTIONS (Subdivision (a) of Section 54956.8)

One (1) Case
Agency Negotiator: City Manager George Rodericks

C. CONFERENCE WITH LABOR NEGOTIATOR – Labor negotiations pursuant to Government Code Section 54957.6

Agency Negotiators: George Rodericks, City Manager
Employee Organization: Unrepresented Employees, Atherton Police Officers’ Association

7:00 REGULAR SESSION – Convene as the City Council

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, DeGolia, Lewis, Wiest, Lempres

3. PRESENTATIONS
• Proclamations
o Dianne “Didi” Fisher
o John Fisher
o Alicia Bakowski

• Selby Lane School - Warren Sedar, Principal

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S WRITTEN REPORT AND VARIOUS DEPARTMENT ORAL REPORTS
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written Reports. The Council may ask questions and discuss any of the various items.

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve minutes for: February 6 and February 20, 2019
Description: This item involves approval of draft minutes from past City Council meetings.

9. APPROVAL OF BILLS AND CLAIMS FOR FEBRUARY, 2019 IN THE AMOUNT OF $1,544,915
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims for November in the total amount of $1,544,915

10. 2018 ANNUAL REPORT TO THE CITY COUNCIL ON THE ATHERTON GENERAL PLAN IMPLEMENTATION
Report: Town Planner Lisa Costa Sanders
Recommendation: Accept the Annual Report and authorize its transmittal to the California Governor’s Office of Planning and Research and the California Department of Housing and Community Development pursuant to Section 65400 of the California Government Code (CGC)
Description: This item will involve a discussion by the Council on the Town’s progress in meeting it Housing production objectives. The Council will discuss the General Plan Update currently underway and will discuss the General Plan’s compliance with State Guidelines. Ultimately, staff is recommending that the Council accept the report and authorize its transmittal to the State agencies.

11. AWARD OF A CONTRACT FOR THE PAVILION RESTROOM REMODEL AND APPROVAL OF A RELATED BUDGET TRANSFER IN THE AMOUNT OF $14,000
Report: Public Works Director Robert Ovadia
Recommendation: Award a construction contract for the Pavilion Restroom Remodel project to Staples Construction in the amount of $59,491.73 and authorize change orders up to $10,000; Direct the City Attorney to prepare the standard Agreements; and authorize the City Manager to execute the Agreements; approve a budget transfer in the amount of $14,000 to complete the project
Description: This item involves the award of a construction contract for the Pavilion Restroom Remodel project to Staples Construction in the amount of $59,491.73, authorization of change orders up to $10,000, and approval of a related budget adjustment.

12. APPROVAL OF A CONTRACT AMENDMENT AND EXTENSION OF THE EVENT SERVICES CONTRACT WITH CATERING BY DANA
Report: Public Works Director Robert Ovadia
Recommendation: Approve the proposed revisions to the Catering by Dana contract and extend the contract for the final 2-year extension. Direct the City Attorney to prepare the amendment; and authorize the City Manager to execute the amendment

13. AWARD OF CONTRACT FOR THE 2019 STREET MAINTENANCE PROJECT, PROJECT NUMBER 56088
Report: Public Works Director Robert Ovadia
Recommendation: Award the construction contract for 2019 Street Maintenance Project, project number 56088 to the lowest responsive bidder, Interstate Grading and Paving of South San Francisco for $492,600 and authorize change orders up to $45,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town
Description: This item involves the discussion of bids received and award of a construction contract for the 2019 Street Maintenance Project Interstate Grading and Paving of South San Francisco for $492,600 and authorize change orders up to $45,000

14. AWARD OF CONTRACT FOR THE 2019 SLURRY SEAL PROJECT, PROJECT NUMBER 56089
Report: Public Works Director Robert Ovadia
Recommendation: Award the construction contract for 2019 Slurry Seal Project, Project Number 56089 to the lowest responsive bidder, American Asphalt of Hayward for
$135,566.25 and authorize change orders up to $15,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town
Description: This item involves the discussion of bids received and award of a construction contract for the 2019 Slurry Seal Project to American Asphalt of Hayward in the amount of $135,566.25 and authorization of change orders up to $15,000

PUBLIC HEARING – None

REGULAR AGENDA - (Items 15-20)

15. FEE WAIVER REQUEST – ENCINAL ELEMENTARY SCHOOL 5TH GRADE PICNIC
Report: Public Works Director Robert Ovadia
Recommendation: Review and, if deemed appropriate, approve a waiver of fee or portions thereof for the Annual 5th Grade Picnic to be held on Thursday June 13, 2019 at the Carriage House/North Meadow at Holbrook-Palmer Park
Discussion: This item will involve a discussion of the event to be held along with the specific event details. The Council will discuss waiver of the fee in its entirety or portions thereof.

16. REVIEW AND APPROVE THE 2019 EARTH DAY EVENT WORK PLAN AND BUDGET AS RECOMMENDED BY THE ENVIRONMENTAL PROGRAMS COMMITTEE (EPC); AND DISCUSS THE ROLE OF THE EPC WITH RESPECT TO IMPLEMENTATION OF THE TOWN’S CLIMATE ACTION PLAN
Report: Senior Planner Stephanie Davis
Recommendation: It is recommended that the City Council review, provide comment and approve a final 2019 Earth Day event and budget as recommended by the Environmental Programs Committee (EPC); and discuss the role of the EPC with respect to implementation of the Town’s Climate Action Plan
Description: This item will involve a discussion of the 2019 Earth Day event, various activities to be held at the event, time of the event, and funding for the various activities. Council will also discuss the role of the Environmental Programs Committee with respect to implementation of the Town’s Climate Action Plan. The Council will discuss the various activities the Committee has been involved in with respect to the Plan.

17. DISCUSSION ON AMENDMENTS TO ATHERTON MUNICIPAL CODE CHAPTER 8.10 “REMOVAL OF AND DAMAGE TO HERITAGE TREES”, INCLUDING AMENDING THE TREE PRESERVATION GUIDELINES, STANDARDS AND SPECIFICATIONS
Report: Senior Planner Stephanie Davis
Recommendation: It is recommended that the City Council receive a report from staff on amendments to the Town’s Municipal Code Chapter 8.10 “Removal of and Damage to Heritage Trees”, including amendments to the Town’s Tree Preservation Guidelines, Standards, and Specifications, and provide direction to staff
Description: This item will involve a discussion of the Town’s Heritage Tree Ordinance, Tree Protection Zones, and the various penalties associated with damage and removal of heritage trees. The Council will discuss tree preservation guidelines and standards and provide direction to staff on how to amend the Town’s ordinance

18. PUBLIC SAFETY SECURITY CAMERA SYSTEMS
Power Point Presentation
Report: Police Chief Steve McCulley/Commander Joe Wade
Recommendation: Authorize the City Manager to direct staff to begin research into identifying and developing options to implement a Town public safety camera and automated license plated reading systems
Discussion: This item involves a discussion by Council on identifying options for implementation of public safety security camera systems in Atherton. The discussion may involve funding, legal issues, location, policies and effectiveness of such systems

Convene as the Atherton Channel Drainage District

19. DISCUSSION OF DRAINAGE MASTER PLAN PROJECTS SPECIFIC TO THE ATHERTON CHANNEL DISTRICT AND DISCUSSION/DIRECTION ON NEXT STEPS FOR SPECIAL DISTRICT FUNDING
Report: Public Works Director Robert Ovadia
Recommendation: Discuss and provide direction regarding next steps for special district funding
Description: The City Council and Atherton Channel District Board will review and discuss projects that are within the boundaries of the Atherton Channel District. The group will also discuss funding options for those projects. It is anticipated that discussion will include specific projects, priorities, funding options, partner agencies, and engaging a consultant to assist with any future process. Staff is seeking feedback and direction from the Council and District with respect to a specific preferred funding alternative and direction to move forward with engaging a consultant to assist.

Reconvene as the City Council

20. ADOPT THE RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE TOWN OF ATHERTON
Report: City Manager George Rodericks
Recommendation: Adopt the Resolution of Intention to approve an amendment to the contract between the Board of Administration California Public Employees’ Retirement System (CalPERS) and the City Council of the Town of Atherton
Description: For this item, the Council will discuss authorizing an amendment to the contract with California Public Employees Retirement System to add additional pension cost share provisions for Safety and Miscellaneous members in unrepresented classifications. The provisions under this Ordinance are already in force through the collective bargaining process and the resultant negotiated Memorandum of Understanding between the Town and the Atherton Police Officers Association.

21. COUNCIL REPORTS/COMMENTS

22. FUTURE AGENDA ITEMS

23. PUBLIC COMMENTS

24. ADJOURN

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Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)

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