This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

6:00 CLOSED SESSION

CLOSED SESSION IN CONFERENCE ROOM

ROLL CALL Wiest, Widmer, Lewis, DeGolia, Lempres

PUBLIC COMMENTS

Public Announcement of Closed Session Items

CLOSED SESSION

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b)

City Manager

B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Subdivision (a) of Section 54956.9)

One (1) Case

7:00 REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, DeGolia, Lewis, Wiest, Lempres

3. PRESENTATIONS
• Cal Water Presentation – Dawn Smithson/Shannon McGovern

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S WRITTEN REPORT AND VARIOUS DEPARTMENT ORAL REPORTS ON NOTED ITEM
Discussion: The City Manager’s Report includes written reports from the Town’s various Departments. Staff is present to answer any questions the Council may have on the various issues noted in the written in the Reports. The Council may ask questions and discuss any of the various items in the City Manager’s Report. Staff is also present to provide oral reports on the status of the following issues/projects: 1) Cartan Field Water Capture Project – Marty Hanneman, Interwest Project Engineer, 2) Civic Center Project – Marty Hanneman, Interwest Project Engineer, and 3) Public Safety Activity and Crime Prevention – Steve McCulley, Police Chief

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-10)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve minutes for: December 19, 2018
Description: This item involves approval of draft minutes from past City Council meetings.

9. APPROVAL OF BILLS AND CLAIMS FOR DECEMBER 2018 IN THE AMOUNT OF $ 1,518,076
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims for November in the total amount of $ 1,518,076

10. COUNCIL COMMITTEE ASSIGNMENTS
Report: City Manager George Rodericks
Recommendation: Receive and File the Mayor’s City Council Committee Assignments
Description: This item involves a receive and file of the Mayor's selections for Council Member appointments to town committees and other regional boards and committees

PUBLIC HEARING – None

REGULAR AGENDA – (Items 11-13)

11. CONSIDER REJECTION OF ALL BIDS FOR JANITORIAL MAINTENANCE SERVICES
Report: Public Works Director Robert Ovadia
Recommendation: Consider rejection of all bids received for the RFB for Janitorial Maintenance Services
Discussion: This item involves discussion the bids received for the Janitorial Maintenance Services contract. The contract would provide for custodial services associated with various Town facilities including the Town Center, Library and park restrooms. Council may award a services contract or reject all bids. Ultimately, staff is recommending that the Council reject all bids

12. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH COMMUNITY DESIGN + ARCHITECTURE FOR GREEN INFRASTRUCTURE PLAN PREPARATION
Report: Public Works Director Robert Ovadia
Recommendation: Authorize the City Attorney to prepare and City Manager to execute an agreement with Community Design + Architecture (CD+A) of Oakland California Staff for the preparation of a Green Infrastructure Plan, in the total amount of $100,000, including contingency
Discussion: This item involves the selection of a consultant to prepare a Green Infrastructure Plan for the Town in compliance with Municipal Regional Stormwater Permit issued by the San Francisco Bay Regional Water Quality Control Board. Ultimately, staff is recommending that the Council authorize the preparation and execution of a professional services agreement with Community Design + Architecture with a not-to-exceed amount of $100,000

13. REVIEW, DISCUSS AND PROVIDE DIRECTION ON RENEWABLE ENERGY SYSTEMS AND POWER PURCHASE AGREEMENT OPTIONS FOR THE ATHERTON CIVIC CENTER
Report: Public Works Director Robert Ovadia
Recommendation: Discuss and provide direction regarding renewable energy systems and the pursuit of power purchase agreements for the Civic Center
Discussion: This item involves a discussion about the benefits and types of Power Purchase Agreements (PPAs), tax credit incentives associated with various systems, and direction from council on soliciting proposals for the development and evaluation of an RFP for assistance in negotiation of the PPA

14. COUNCIL REPORTS/COMMENTS

15. FUTURE AGENDA ITEMS

16. PUBLIC COMMENTS

17. ADJOURN

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Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)

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