7:00 REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, DeGolia, Lewis, Wiest, Lempres

3. PRESENTATIONS

• Oath of Office and Presentation of Certificates to Appointed Council Members – City Clerk

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-10)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve minutes for: October 17, November 14 and December 6, 2018
Description: This item involves approval of draft minutes from past City Council meetings.

9. APPROVAL OF BILLS AND CLAIMS FOR NOVEMBER 2018 IN THE AMOUNT OF $ 1,486,912
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims for November in the total amount of $1,486,912

10. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH COMMUNITY DESIGN + ARCHITECTURE FOR GREEN INFRASTRUCTURE PLAN PREPARATION
Report: Public Works Director Robert Ovadia
Recommendation: Authorize the City Attorney to prepare and City Manager to execute an agreement with Community Design + Architecture (CD+A) of Oakland California Staff for the preparation of a Green Infrastructure Plan, in the total amount of $100,000, including contingency
Description: This item involves the selection of a consultant to prepare a Green Infrastructure Plan for the Town in compliance with Municipal Regional Stormwater Permit issued by the San Francisco Bay Regional Water Quality Control Board. Ultimately, staff is recommending that the Council authorize the preparation and execution of a professional services agreement with Community Design + Architecture with a not-to-exceed amount of $100,000

PUBLIC HEARING – None

REGULAR AGENDA – (Items 11-12)

11. CIVIC CENTER UPDATE: RECEIVE AND FILE THE COST MODEL MANAGER, PROJECT SCHEDULE; AUTHORIZE THE CITY ATTORNEY TO REVIEW AND THE CITY MANAGER TO EXECUTE AN AGREEMENT AMENDMENT WITH WRNS STUDIOS TO PROVIDE RE-BID SERVICES; APPROVE THE CIVIC CENTER PLANS, SPECIFICATIONS AND ESTIMATE BID DOCUMENTS; AND AUTHORIZE ADVERTISEMENT FOR PUBLIC BIDS; AND DISCUSS PROJECT FUNDING AND CASH FLOW PROJECTIONS
Report: Marty Hanneman, Project Manager
Recommendation:
1) Receive and file the Cost Model Manager (CMM) and Project Schedule;
2) Authorize the City Attorney to review and the City Manager to execute an agreement amendment with WRNS Studio to provide re-bid services;
3) Approve the Civic Center Plans, Specifications and Estimate (PS&E) Bid Documents; and Authorize advertisement for public bids; and
4) Discuss Project Funding and Cash Flow Projections
Description: This item will involve an update on the Cost Model Manager, which tracks all project related costs to date and expected construction costs, the project schedule, an additional scope of work change for WRNS Studios to provide rebidding services; Council approval of the revised project bid documents and authorization to advertise for public bids; and Council confirmation of staff’s understanding of direction for the Civic Center project funding and cash flow options, as it stands today.

12. DISCUSSION AND DIRECTION REGARDING THE AMENDED AND RESTATED FRANCHISE AGREEMENT BETWEEN THE TOWN OF ATHERTON AND RECOLOGY SAN MATEO COUNTY FOR RECYCLABLE MATERIALS, ORGANIC MATERIALS, AND SOLID WASTE COLLECTION SERVICES
Report: City Manager George Rodericks
Recommendation: Review report and provide direction for next steps with respect to the Amended and Restated Franchise Agreement between the Town of Atherton and Recology San Mateo County for Recyclable Materials, Organic Materials, and Solid Waste Collection Services
Description: This item involves discussion of policy issues as they relate to the Amended and Restated Agreement between the Town and Recology including individual discussions regarding membership fit within the SBMWA, benefit of membership in the SBWMA, cost-Benefit of leaving the SBWMA, term of the Franchise Agreement with Recology, foreign market impacts on recyclables, and remaining with SBWMA but rebid for an alternative vendor. The legal issues related to the Amended and Restated Franchise Agreement have been discussed and addressed in the report.

13. COUNCIL REPORTS/COMMENTS

14. FUTURE AGENDA ITEMS

15. PUBLIC COMMENTS

16. ADJOURN

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Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)

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