1. ROLL CALL
Council Members: Lewis, DeGolia, Lempres, Vice Mayor Widmer, Mayor Wiest

Council Member Lewis will be teleconferencing from the following location:
Park Hyatt Melbourne
1 Parliament Square (off Parliament Place)
Melbourne, Victoria 3002

2. PLEDGE OF ALLEGIANCE

3. PRESENTATIONS

• Presentation by San Mateo County Library - Atherton Library Manager Francisco Vargas
• Presentation by ADAPT – Tom Prussing
• Presentation by CalWater – District Manager Dawn Smithson

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-11)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve minutes for: October 3 and October 10, 2018

9. APPROVAL OF BILLS AND CLAIMS FOR OCTOBER 2018 IN THE AMOUNT OF $ 1,061,847
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims for October in the total amount of $1,061,847

10. ADOPT THE ATTACHED RESOLUTION OF THE TOWN OF ATHERTON AUTHORIZING ADOPTION OF THE SECTION 115 POST EMPLOYMENT BENEFITS TRUST ADMINISTERED BY PARS FOR PENSION BENEFITS
Report: Finance Director Robert Barron III
Recommendation: Adopt the attached Resolution of the Town of Atherton authorizing adoption of the Section 115 Post-Employment Benefits Trust Administered by PARS for Pension Benefits
Description: This item involves adoption of the Section 115 Post-Employment Benefits Trust Administered by PARS for Pension Benefits. The report includes information about long term liabilities of OPEB (Other Post-Employment Benefits) retiree health care costs and pension costs for employees. The Council is being asked to adopt a resolution that will establish an Irrevocable Supplemental Trust to mitigate pension liabilities by creating a pension rate stabilization trust similar to OEPB. Adoption would not signify immediate contributions for pension rate stabilization account

11. ADOPT THE ATTACHED RESOLUTION OF THE TOWN OF ATHERTON AUTHORIZING EXAMINATION OF SALES, USE AND TRANSACTION TAX RECORDS BY HINDERLITER DE LLAMAS (HDL) CONSULTANTS
Report: Finance Director Robert Barron III
Recommendation: Adopt the attached Resolution of the Town of Atherton authorizing examination of sales, use and transactions tax records by Hinderliter de Llamas and Associates (HDL) consultants.
Description: This item involves the examination of the sales, use and tax transactions records within the Department of Tax and Fee Administration. The report includes information on revenue alternative options, sales tax, business tax, other potential revenues and updates to the Town General Fund. The resolution would authorize HDL to review the possibility of a situs Base Tax program in Atherton

PUBLIC HEARING – None.

REGULAR AGENDA – (Items 12-13)

12. APPOINTMENT TO THE PARK & RECREATION COMMITTEE AND TO THE BICYCLE PEDESTRIAN ADVISORY COMMITTEE
Report: City Manager George Rodericks
Recommendation: Consider appointments to the Park & Recreation Committee and to the Bicycle Pedestrian Advisory Committees
Description: This item will involve a discussion by the Council about the applications received for each opening on the committees listed above. The applicants have been notified of the meeting and invited to attend (not mandatory). The Council may call the applicants individually for questions regarding their applications and qualifications. Staff is recommending that Council appoint one application for each of the listed committees to fill the remaining portion of each term.

13. RECEIVE AND FILE PROJECT SCHEDULE; RECEIVE AND FILE UPDATE ON LIBRARY DEMOLITION AND ABATEMENT PROJECT AND OUTREACH EFFORTS; REVIEW, DISCUSS, AND PROVIDE DIRECTION ON A POTENTIAL POWER PURCHASE AGREEMENT; REVIEW AND APPROVE A SCOPE OF WORK CHANGE FOR WRNS STUDIOS AUTHORIZING THE CITY ATTORNEY TO PREPARE AND CITY MANAGER TO EXECUTE AN AMENDMENT TO REMOVE THE PHOTOVOLTAIC PANELS FROM THE LIBRARY DESIGN; AND REVIEW, DISCUSS AND CONFIRM STAFF’S UNDERSTANDING OF DIRECTION FOR THE CIVIC CENTER PROJECT FUNDING, AS IT STANDS TODAY
Report: Marty Hanneman, Project Manager
Recommendation:
1. Receive and File Project schedule;
2. Receive and File an update on the Library demolition and abatement project and community outreach efforts;
3. Review, discuss and provide direction on a potential power purchase agreement (PPA);
4. Review and approve a Scope of Work Change for WRNS Studios authorizing the City Attorney to Prepare and City Manager to Execute an Amendment to Remove the Photovoltaic Panels from the Library Design; and
5. Review, discuss and confirm staff’s understanding of direction for the Civic Center project funding, as it stands today.
Description: This item will involve a discussion about the library abatement and demolition project; power purchase agreements as it relates to the civic center project and confirmation from council on next steps; scope of work change for WRNS Studios to remove the photovoltaic panels from the library design; and Council confirmation of staff’s understanding of direction for the Civic Center project funding, as it stands today. The Council may discuss issues related to the project timing, bid packet schedule, benefits of a PPA, and opportunities for funding of the project, to include fundraising.

14. COUNCIL REPORTS/COMMENTS

15. FUTURE AGENDA ITEMS

16. PUBLIC COMMENTS

17. ADJOURN

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PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)

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