SPECIAL SESSION AGENDA

1. URBAN FUTURES PRESENTATION
Report: Michael Busch, Urban Futures
Description: Representatives from Urban Futures, Inc. will present the Council with an overview of various funding solutions that could be implemented to assist the Town with cash flow needs during the project timeline. Depending on the value engineering options selected by the City Council for the City Hall and Police Building and the actual bid returns in 2019, staff projects future funding will be sufficient to fund the project. However, staff has identified a cash flow concern in that the Town only receives its revenues twice a year and invoices are paid monthly during the project. Therefore, staff has suggested to the Council that some sort of bridge funding be considered to assist with cash flow during the project. The Council will be discussing these and other funding options during the Urban Futures presentation. Solutions that the Council could discuss as part of this item include certificates of participation, private placement funding, revenue anticipation notes, fundraising, and other financing solutions reasonably related.

2. REVIEW AND DISCUSS THE CIVIC CENTER PROJECT UPDATE TO INCLUDE A DISCUSSION OF PROJECT FUNDING; REVIEW, DISCUSS AND PROVIDE DIRECTION ON DESIGN CHANGES AND VALUE ENGINEERING OPTIONS FOR THE ADMINISTRATIVE/POLICE BUILDING; DIRECT STAFF TO REQUEST A RE-DESIGN PROPOSAL FROM WRNS STUDIOS; AUTHORIZE THE CITY ATTORNEY TO PREPARE AND CITY MANAGER TO EXECUTE AN AGREEMENT AMENDMENT WITH WRNS STUDIOS TO PERFORM RE-DESIGN WORK FOR THE LIBRARY; AND AUTHORIZE ADVERTISEMENT FOR PUBLIC BIDS TO PROVIDE DEMOLITION AND ABATEMENT SERVICES FOR THE LIBRARY BUILDING
Report: Marty Hanneman
Recommendation:
1. Review and Discuss the Civic Center Project Update to include a discussion project funding;
2. Review, discuss and provide direction on design changes and value engineering (VE) options for the Administrative/Police building; and
3. Direct staff to request a re-design proposal from WRNS Studios for Council approved VE options for the Administrative/Police building; and
4. Authorize the City Attorney to prepare and City Manager to execute an agreement amendment with WRNS Studios to perform re-design work for the library; and
5. Authorize advertisement for public bids to provide demolition and abatement services for the library building.
Description: This item will involve a discussion by the Council on the various possible design changes and value-engineering options for the City Hall and Police Building. These options include a review of discrete systems within the plans and recommendations for changes, as well as, other project specific areas where costs can be cut. Council discussion, will include, but not be limited to, plumbing systems, mechanical systems, landscaping, square footage, phasing and staging options, CalGreen requirements, furniture, fixtures, and finishes, windows, and other items reasonably related to the issue. The Council will also discuss funding options related to the overall project which will include, but not be limited to, fundraising, cash available for the project, certificates of participation, bonds, and other items reasonably related to funding. Ultimately, staff is recommending that the Council provide specific direction and feedback on each of the possible areas where costs can be cut or changes can be made to the City Hall and Police Building and have an in-depth discussion and provide feedback on funding for the overall project. Staff is also asking the Council to authorize a bid package to demolish the existing library prior to the award of construction for a new library. Lastly, staff is asking the Council provide authorization to request a redesign proposal from the project architect to specifically address the value-engineering options recommended by the Council for the City Hall and Police Building.