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Town of Atherton
CITY COUNCIL AGENDA
March 21, 2018
7:00 p.m. Regular Session
94 Ashfield Road
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
7:00 REGULAR SESSION
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL Lempres, Wiest, Lewis Widmer, DeGolia
3. PRESENTATIONS
• Proclamation in Recognition of Atherton’s Public Safety Communications Personnel - McCulley
4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney
6. CITY MANAGER’S REPORT
7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT
CONSENT CALENDAR (Items 8-13)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
8. APPROVAL OF JANUARY 17 AND FEBRUARY 21 REGULAR MEETING AND FEBRUARY 28 SPECIAL MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes
9. APPROVAL OF BILLS AND CLAIMS FOR FEBRUARY, 2018 IN THE AMOUNT OF $1,421,855
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,421,855
10. 2017 ANNUAL REPORT TO THE CITY COUNCIL ON THE ATHERTON GENERAL PLAN IMPLEMENTATION
Report: Town Planner Lisa Costa Sanders
Recommendation: Accept the Annual Report and authorize its transmittal to the California Governor’s Office of Planning and Research and the California Department of Housing and Community Development pursuant to Section 65400 of the California Government Code (CGC)
11. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2018 SPRING PATCHING PROJECT
Report: Public Works Director Robert Ovadia
Recommendation: Accept work and authorize recording of a Notice of Completion for the 2018 Spring Patching Project, Number 56083
12. ACCEPT THE FISCAL YEAR 2016-17 AUDITED BASIC FINANCIAL STATEMENTS
Report: Finance Director Robert Barron III
Recommendation: Accept the FY 2016-17 Audited Basic Financial Statements and the Memorandum on Internal Control and Required Communications
13. RESOLUTION TO REJECT CLAIM OF LOUIS FRIAS SUBMITTED ON BEHALF OF HIS DAUGHTER CHEYENNE FRIAS
Report: City Clerk Theresa DellaSanta
Recommendation: Adopt Resolution 18-xx denying the claim filed by Louis Frias on behalf of his daughter Cheyenne Frias
PUBLIC HEARING – (Items 14-16)
14. ORDINANCE OF THE COUNCIL OF THE TOWN OF ATHERTON
AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE TOWN OF ATHERTON AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
Report: City Manager George Rodericks
Recommendation: Introduce an Ordinance of the City Council of the Town of Atherton authorizing an Amendment to the contract between the Town and the Board of Administration of the California Public Employees’ Retirement System. Waiver further reading
15. REQUEST FOR A TENTATIVE PARCEL MAP TO MERGE SIX PARCELS INTO ONE PARCEL FOR THE CIVIC CENTER PROJECT AT 91 ASHFIELD ROAD AND 2 DINKELSPIEL STATION LANE (APNS 060-321-010, 060-321-130, 060-323-180, 060-323-010, 060-321-170 and 060-321-160)
Report: Town Planner Lisa Costa Sanders
Recommendation: The Planning Commission recommends that the City Council conduct the public hearing and approve the Tentative Parcel Map Certificate to merge six parcels into one parcel at the Atherton Civic Center based on the findings listed in the staff report
16. APPEAL OF THE DECISION OF THE PLANNING COMMISSION TO DENY A HERITAGE TREE REMOVAL PERMIT AT 222 CAMINO AL LAGO
Report: Town Planner Lisa Costa Sanders
Recommendation: It is recommended that the City Council conduct the public hearing, deny the appeal, and uphold the decision of the Planning Commission to deny the heritage tree removal permit at 222 Camino Al Lago to allow the removal of one heritage oak tree
REGULAR AGENDA -
17. PROVIDE FEEDBACK ON THE RECENT VISIT TO THE STORMWATER CAPTURE FACILITY PROJECTS IN LAKEWOOD; AND PROVIDE DIRECTION TO STAFF ON NEXT STEPS FOR PUBLIC OUTREACH FOR THE ATHERTON WATER CAPTURE FACILITY PROJECT
Report: Public Works Director Robert Ovadia
Recommendation: Discuss and provide feedback on the Special Meeting held on February 28, 2018, in Lakewood California, and provide direction on public outreach for the Atherton Water Capture Facility Project
18. FIRE SERVICES FISCAL REVIEW – REVIEW TASK 4 PROPOSAL; DISCUSS MOVING FORWARD WITH TASK 4; AND, IF APPROPRIATE, APPROVE THE SCOPE OF WORK AND AUTHORIZE STAFF TO MOVE FORWARD WITH TASK 4
Report: City Manager George Rodericks
Recommendation: Review the Task 4 Proposal from Matrix Consulting; discuss moving forward with Task 4; and, if appropriate, approve the Scope of Work and authorize staff to move forward with Task 4
19. PROVIDE FEEDBACK ON THE MIDDLEFIELD ROAD CLASS II BICYCLE LANES IMPROVEMENTS PROJECT NINETY-FIVE PERCENT PLANS
Report: Public Works Director Robert Ovadia
Recommendation: Review and provide feedback on 95% plans for the Middlefield Road Class II Bicycle Lanes Improvements Project
20. RECEIVE AND FILE THE MID-YEAR BUDGET REPORT FOR FY 2017/18; AND ADOPT THE BUDGET AMENDMENT RESOLUTION FOR NECESSARY ADJUSTMENTS
Report: Finance Director Robert Barron III
Recommendation: Receive and file the Mid-Year Budget Review for the General Fund for FY 2017/18; and adopt the attached Resolution authorizing a Budget Amendment for Necessary Adjustments
21. CIVIC CENTER UPDATE: RECEIVE AND FILE THE COST MODEL MANAGER, PROJECT SCHEDULE; AUTHORIZE THE CITY ATTORNEY TO REVIEW AND THE CITY MANAGER TO EXECUTE A COST SHARING AGREEMENT WITH THE CALIFORNIA WATER SERVICE COMPANY; AND APPROVE THE CIVIC CENTER PLANS, SPECIFICATIONS AND ESTIMATE BID DOCUMENTS; AND AUTHORIZE ADVERTISEMENT FOR PUBLIC BIDS TO THE PRE-QUALIFIED GENERAL CONTRACTORS
Report: Marty Hanneman
Recommendation:
1) Receive and file the Cost Model Manager (CMM) and Project Schedule; and
2) Authorize the City Attorney to review and the City Manager to execute a cost sharing Agreement with The California Water Service Company; and
3) Approve the Civic Center Plans, Specifications and Estimate (PS&E) Bid Documents, and
4) Authorize advertisement for public bids to the pre-qualified General Contractors
22. COUNCIL REPORTS/COMMENTS
23. FUTURE AGENDA ITEMS
24. PUBLIC COMMENTS
25. ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
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