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Town of Atherton
CITY COUNCIL AGENDA
February 21, 2018
CLOSED SESSION
6:30 P.M.
91 Ashfield Road
REGULAR MEETING
7:00 P.M.
City Council
94 Ashfield Road
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
6:30 PM CLOSED SESSION IN CONFERENCE ROOM
ROLL CALL Wiest, Widmer, Lewis, DeGolia, Lempres
PUBLIC COMMENTS
Public Announcement of Closed Session Items
CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATOR – Labor negotiations pursuant to Government Code Section 54957.5
Agency Negotiators: George Rodericks, City Manager
Employee Organization: Unrepresented Employees, Police Chief
7:00 REGULAR SESSION
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL Wiest, Widmer, Lewis, DeGolia, Lempres
3. PRESENTATIONS
• Presentation from Get us Moving - County Supervisor Warren Slocum and Jessica Epstein, SamTrans Government & Community Affairs Officer
4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney
6. CITY MANAGER’S REPORT
7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT
CONSENT CALENDAR (Items 8-16)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
8. APPROVAL OF DECEMBER 6 SPECIAL MEETING, DECEMBER 21 REGULAR MEETING AND JANUARY 10 SPECIAL MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes for December 6 and 21, and January 10 meeting minutes
9. APPROVAL OF BILLS AND CLAIMS FOR JANUARY, 2018 IN THE AMOUNT OF $1,033,774
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,033,774
10. TREASURERS REPORT FOR THE SECOND QUARTER ENDED DECEMBER 31, 2017
Report: Finance Director Robert Barron III
Recommendation: Accept the Treasurer’s Report for the Second Quarter Ended December 31, 2017
11. 540, 560 AND 596 FLETCHER DRIVE – ZONING ORDINANCE AMENDMENT ADOPTION TO CORRECT CLERICAL ERROR
Report: Lisa Costa Sanders
Recommendation: Waive further reading of the Zoning Ordinance Amendment introduced on January 17, 2018 and adopt the attached Zoning Ordinance Amendment correcting the Zoning Map clerical error related to properties located at 540, 560 and 596 Fletcher Drive
12. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING SECTION 13.10.070 OF THE ATHERTON MUNICIPAL CODE FOR PUBLIC, EDUCATIONAL AND ACCESS SUPPORT FEES FROM VIDEO SERVICE PROVIDERS
Report: City Manager George Rodericks
Recommendation: Second Reading and adoption of ordinance amending Section 13.10.070(b)(1)(B) of the Atherton Municipal Code to reauthorize fee to be paid by video service providers for Public, Educational and Government (PEG) access support
13. ADOPT A RESOLUTION IN COLLABORATION WITH THE CITIES OF: REDWOOD CITY, MENLO PARK, PALO ALTO AND MOUNTAIN VIEW REGARDING THE MANAGERS MOBILITY PARTNERSHIP INITIATIVE, AND APPROVE PENINSULA BIKEWAY ROUTE AND BIKEWAY SIGN INSTALLATIONS
Report: Public Works Director Robert Ovadia
Recommendation:
1. Adopt the attached Resolution No. 18-XX regarding the Managers Mobility Partnership Initiative, endorsing a collaborative effort with the cities of Redwood City, Menlo Park, Palo Alto and Mountain View to create a north-south bicycle route and enhance bicycle network between Atherton and these mid-Peninsula communities, and
2. Approve the proposed Peninsula Bikeway route, approve location of proposed signs consistent with signs installed in neighboring jurisdictions, and direct staff to have the bicycle signs installed by City crews.
14. APPROVE REMOVAL OF PORTIONS OF WORK FROM THE SERIES CIRCUIT STREET LIGHT REPLACEMENT PROGRAM PROJECT NUMBER 56058
Report: Public Works Director Robert Ovadia
Recommendation: Approve the removal of work on Burns Avenue from the Series Circuit Street Light Replacement Program
15. AWARD OF CONTRACT FOR ¬¬¬¬THE 2018 SPRING PATCHING PROJECT, PROJECT NUMBER 56083
Report: Public Works Director Robert Ovadia
Recommendation: Award the construction contract for 2018 Spring Patching Project, project number 56083 to the lowest responsive bidder, G. Bortolotto & Company of San Carlos for $134,200 and authorize change orders up to $15,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town
16. AWARD OF CONTRACT FOR ¬¬¬¬THE 2018 SLURRY SEAL PROJECT, PROJECT NUMBER 56084
Report: Public Works Director Robert Ovadia
Recommendation: Award the construction contract for 2018 Slurry Seal Project, Project Number 56084 to the lowest responsive bidder, American Asphalt of Hayward for
$156,510 and authorize change orders up to $15,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
PUBLIC HEARING – None
REGULAR AGENDA – (Items 17-22)
17. FIRE SERVICES FISCAL REVIEW – PROVIDE REVIEW, FEEDBACK AND DIRECTION ON NEXT STEPS
Report: City Manager George Rodericks
Recommendation: Review the Fire Services Fiscal Review (“Study”), take public comment and provide feedback to staff and direction on next steps
18. CALTRAIN ELECTRIFICATION PROJECT - DISCUSS AND PROVIDE DIRECTION REGARDING CALTRAIN RESPONSE LETTER DATED FEBRUARY 6, 2018
Report: Mike Kashiwagi, Interwest Consultant
Recommendation: Discuss and provide direction regarding the Caltrain Response Letter dated February 6, 2018 related to the Overhead Catenary System (OCS) pole preference and project cost impacts
19. REVIEW, PROVIDE COMMENT AND APPROVE A 2018 EARTH DAY EVENT WORK PLAN AND BUDGET AS RECOMMENDED BY THE ENVIRONMENTAL PROGRAMS COMMITTEE (EPC)
Report: City Manager George Rodericks
Recommendation: It is recommended that the City Council review, provide comment and approve a final 2018 Earth Day event and budget as recommended by the Environmental Programs Committee (EPC)
20. PROVIDE FEEDBACK ON THE MIDDLEFIELD ROAD CLASS II BICYCLE LANES IMPROVEMENTS PROJECT SIXTY-FIVE PERCENT PLANS
Report: Public Works Director Robert Ovadia
Recommendation: Review and provide feedback on the 65% plans (Attachment 1) for the Middlefield Road Class II Bicycle Lanes Improvements Project
21. REVIEW, DISCUSS, AND, IF APPROPRIATE, AUTHORIZE STAFF TO ISSUE A REQUEST FOR PROPOSAL FOR CONSULTANT FIRMS TO ASSIST WITH THE UPDATES TO THE TOWN’S BUSINESS LICENSE ORDINANCE TAX MEASURE AND OTHER POTENTIAL REVENUE ALTERNATIVES
Report: Finance Director Robert Barron III
Recommendation: Review, discuss and authorize issuance of attached Request for Proposal (RFP) for consultant firms to assist with updates to the Town’s business license ordinance tax measure and other revenue alternatives
22. CIVIC CENTER UPDATE: RECEIVE AND FILE THE COST MODEL MANAGER, PROJECT SCHEDULE; AUTHORIZE THE CITY ATTORNEY TO REVIEW AND THE CITY MANAGER TO EXECUTE A COST SHARING AGREEMENT WITH WEST BAY SANITARY DISTRICT; AND AUTHORIZE THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE: AN AGREEMENT FOR TEMPORARY LIBRARY SITE IMPROVEMENTS WITH REDGWICK CONSTRUCTION, A LEASE AGREEMENT WITH MOBILE MODULAR MANAGEMENT CORPORATION, AN AGREEMENT WITH SILVERADO VALLEY ELECTRIC, AN AGREEMENT WITH PIEDMONT MOVING SYSTEMS, AND AN AGREEMENT WITH AN AUCTION HOUSE FOR SURPLUS PROPERTY
Report: Public Works Director Robert Ovadia
Recommendation:
1) Receive and file the Cost Model Manager (CMM) and Project Schedule; and
2) Authorize the City Attorney to review and the City Manager to execute a cost sharing Agreement with West Bay Sanitary District; and
3) Authorize the City Attorney to prepare and the City Manager to execute a construction contract for the Temporary Library Site Improvements with Redgwick Construction in the amount not to exceed $93,200 and authorize a 20% contingency in the amount of $18,000 for any unforeseen conditions; and
4) Authorize the City Attorney to prepare and the City Manager to execute a Lease Agreement with Mobile Modular Management Corporation in the amount not to exceed $295,797.36 and authorize a 20% contingency in the amount of $60,000 for the City Manager to execute any needed changes to the lease or required unforeseen work or equipment; and
5) Authorize the City Attorney to prepare and the City Manager to execute an Agreement with Silverado Valley Electric in the amount not to exceed $19,826.50 and authorize a 20% contingency in the amount of $4,000 for any unforeseen conditions; and
6) Authorize the City Attorney to prepare and the City Manager to execute an Agreement with Piedmont Moving Systems in the amount not to exceed $55,539.59 and authorize a 20% contingency in the amount of $10,000 for any unforeseen issues for on call moving services; and
7) Authorize the City Attorney to prepare and the City Manager to execute an Agreement with an Auction House selected through informal bids to dispose of Town owned surplus property no longer deemed necessary.
23. COUNCIL REPORTS/COMMENTS
24. FUTURE AGENDA ITEMS
25. PUBLIC COMMENTS
26. ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
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