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Town of Atherton
CITY COUNCIL 
AGENDA
February 15, 2017
TOWN COUNCIL CHAMBERS
      94 Ashfield Road
      Atherton, California
7:00 p.m.


7:00 REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Lempres, Widmer, Wiest, DeGolia

3. PRESENTATIONS

Oath of Office – Sergeant Jeff Rickel – Administered by Acting Chief Joe Wade

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.  Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT   

CONSENT CALENDAR   (Items 8-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council.  If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF JANUARY 18 SPECIAL AND REGULAR MEETING AND FEBRUARY 1 SPECIAL MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR JANUARY IN THE AMOUNT OF $1,557,165 
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,557,165

10. ADOPT PAY SCHEDULES FOR COMPLIANCE WITH CALIFORNIA CODE OF REGULATIONS SECTION 570.5 AS REQUIRED BY CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM (CALPERS)
Report: Finance Director Robert Barron III
Recommendation: Adopt resolution approving revised pay schedules for FY 2013/14 through FY 2015/16 for compliance with California Code of Regulations Section 570.5 as required by CalPERS

11. APPROVE RESOLUTION ADDING A VEHICLE REPOSESSION FEE TO THE POLICE DEPARTMENT SECTION OF THE MASTER FEE SCHEDULE
Report: Chief of Police Joe Wade
Recommendation: Approve Resolution adding a vehicle repossession fee to the Police Department section of the Master Fee Schedule

12. AUTHORIZATION FOR USE OF RATE STABILIZATION FUNDS
Report: City Manager George Rodericks
Recommendation: Authorize the City Manager to use the Refuse Rate Stabilization Fund to engage professional services, as needed, to assist with the franchise renewal process

13. AWARD OF CONTRACT FOR ¬¬¬¬THE 2017 SPRING PATCHING PROJECT, PROJECT NUMBER 56076
Report: City Engineer Marty Hanneman
Recommendation: Award the construction contract for 2017 Spring Patching Project, project number 56076 to the lowest responsive bidder, G. Bortolotto & Company of San Carlos for $170,250; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town

14. AWARD OF CONTRACT FOR ¬¬¬¬THE 2017 CAPE SEAL PROJECT, PROJECT NUMBER 56077
Report: City Engineer Marty Hanneman
Recommendation: Award the construction contract for 2017 Cape Seal Seal Project, Project Number 56077 to the lowest responsive bidder, Graham Contractors of San Jose for 
$157,460; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town

PUBLIC HEARING 

15. ORDINANCE TO ADD CHAPTER 9.06 OF THE ATHERTON MUNICIPAL CODE REGULATING OPERATION OF UNMANNED AIRCRAFT SYSTEMS (AKA DRONES, MODEL AIRCRAFT)
Report: City Attorney Bill Conners
Recommendation: Conduct a Public Hearing and consider an ordinance regulating operation of unmanned aircraft systems within the Town

REGULAR AGENDA – (Items 16-22)


16. AMEND THE BIKE AND PEDESTRIAN MASTER PLAN TO INCLUDE CLASS I AND CLASS II BIKE LANES AS IDENTIFIED; AMEND THE CIP TO ADDITIONAL DESIGN; AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR ADDITIONAL DESIGN
Report: Community Services Director Mike Kashiwagi
Recommendation: 
1. Amend the Bike and Pedestrian Master Plan to include Class I bike lanes on the south side and Class II bike lanes on the north side of Oak Grove Avenue between Rebecca Lane and Middlefield Road;
2. Amend the FY 2016/17 Capital Improvement Program to include the reallocation of $65,400 design and construction funds from the Bike and Pedestrian Master Plan Implementation Program to the Middlefield Road/Oak Grove Avenue Complete Streets Capital Improvement Project for the Oak Grove Avenue Bike Lane Design; and
3. Authorize the City Attorney to draft and the City Manager to execute an amendment to the Professional Services Agreement with Hatch Mott MacDonald (HMM) for design services for Class I and Class II bike lanes along Oak Grove Avenue for a not to exceed fee of $15,400.  

17. A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON, CALIFORNIA, CALLING FOR THE HOLDING OF AN ALL MAIL BALLOT SPECIAL MUNICIPAL ELECTION ON TUESDAY, JUNE 6, 2017, FOR THE SUBMISSION OF A PROPOSED ADVISORY MEASURE AND REQUESTING THAT THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN MATEO CONSOLIDATE SAID SPECIAL ELECTION WITH ANY OTHER ELECTION TO BE HELD ON TUESDAY, JUNE 6, 2017
Report: City Manager George Rodericks
Recommendation: Direct staff to provide language for Resolution 17-xx ordering the submission to qualified electors of the Town of Atherton a measure relating to the Civic Center Project funding at an all-mail ballot special Municipal Election to be held on Tuesday, June 6, 2017

18. A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON, CALIFORNIA, (1) SETTING PRIORITIES FOR FILING A WRITTEN ARGUMENT REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS; AND (2) PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR CITY MEASURES SUBMITTED AT THE ALL-MAIL SPECIAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, JUNE 6, 2017
Report: City Manager George Rodericks
Recommendation: Adopt a resolution setting priorities for filing written primary argument(s) regarding the measure and directing the City Attorney to prepare an impartial analysis to be printed in the sample ballot; and for providing for the filing of rebuttal arguments (if rebuttals are accepted by Council).

19. RECEIVE THE CIVIC CENTER AND LIBRARY SITE PLAN DESIGNS; APPROVE AN AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH WRNS STUDIO; APPROVE AN AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH MACK5; PROVIDE DIRECTION ON PV PANELS FOR ADMIN/PD BUILDING; RECEIVE AND ACCEPT 100 PERCENT DESIGN DEVELOPMENT PLANS, COST ESTIMATE AND SCHEDULE; AND AUTHORIZE STAFF TO BEGIN CONSTRUCTION DOCUMENTS
Report: City Engineer Marty Hanneman
Recommendation: 
1. Receive update on the February 6, 2017 Civic Center Advisory Committee meeting on the Site Plans and provide feedback and direction; and
2. Authorize the City Manager to execute an amendment to the consulting services agreement with WRNS Studio to perform additional design services for the Civic Center Project for a fee not to exceed $242,960; and
3. Authorize the City Manager to execute an amendment to the consulting services agreement with Mack5 to perform additional services for the Civic Center Project for a fee not to exceed $57,775; and
4. Provide direction on photovoltaic (PV) panels to be included as Add Alternate bid for Admin/PD Building; and  
5. Receive and accept the 100% Design Development Plans, Cost Estimate and Project Schedule and provide feedback; and
6. Authorize staff to begin construction documents (CD)

20. 2017 EARTH DAY EVENT WORK PLAN AND BUDGET AS RECOMMENDED BY STAFF AND THE ENVIRONMENTAL PROGRAMS COMMITTEE (EPC)
Report: Senior Planner Stephanie Davis
Recommendation: It is recommended that the City Council review, provide comment and approve a final 2017 Earth Day event and budget as recommended by staff and the Environmental Programs Committee (EPC).

21. SELECTION OF STREET LIGHT FOR THE SERIES STREETLIGHT PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Provide direction to staff on streetlight choices for the series streetlight replacement project.

22. RECEIVE AND FILE THE MID-YEAR BUDGET REPORT FOR FY 2016/17; AND ADOPT THE BUDGET AMENDMENT RESOLUTION FOR NECESSARY ADJUSTMENTS
Report: Finance Director Robert Barron III
Recommendation: Receive and file the Mid-Year Budget Review for the General Fund for FY 2016/17; and adopt the attached Resolution authorizing a Budget Amendment for Necessary Adjustments

23. COUNCIL REPORTS/COMMENTS

24. FUTURE AGENDA ITEMS

25.   PUBLIC COMMENTS

26. ADJOURN


PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website.

In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. 
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)