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AGENDA
Town of Atherton
September 7, 2016
3:00 P.M.
Council Chambers
94 Ashfield Road
Atherton, California
Special Meeting
ROLL CALL - Lewis, Lempres, Widmer, Wiest, DeGolia
Mayor Elizabeth Lewis will teleconference from the following location:
Boise – Red Lion Downtown
1800 Fairview Ave
Boise, ID 83702
PUBLIC COMMENTS - (Limited to items on the agenda)
CONSENT AGENDA (Items 1-2)
1. AWARD OF CONTRACT FOR THE BELBROOK CULVERT REPAIR PROJECT - PROJECT NUMBER 56075
Report: Community Services Director Mike Kashiwagi
Recommendation:
Authorize the award the construction contract for Belbrook Culvert Repair Project, Project Number 56075 to the lowest responsive bidder, Devaney Engineering, Inc. for an amount not to exceed $281,820; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Authorize a budget increase in the amount of $35,000 to the Belbrook Culvert Repair drainage program fund from $330,000 to $365,000
2. ADOPT RESOLUTION TO APPROVE BUDGET AMENDMENT TO AUTHORIZE PLAYGROUNDS UNLIMITED TO INSTALL PAR-COURSE EQUIPMENT (4 SETS) IN VARIOUS LOCATIONS AT HOLBROOK-PALMER PARK.
Report: Public Works Superintendent Steve Tyler
Recommendation: Resolution to approve a budget amendment of $36,233.15 to authorize Playgrounds Unlimited to perform the work necessary to remove the existing four par-course workout stations and install new par course equipment at Holbrook-Palmer Park
ACTION ITEM (Item 3)
3. APPROVE AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH WRNS STUDIO FOR THE DESIGN OF THE CORPORATION YARD PROJECT, PROJECT NUMBER 54015
Report: Community Services Director Mike Kashiwagi
Recommendation: (next page)
1. Authorize the City Manager to execute an amendment to the consulting services agreement with WRNS Studio to perform architectural design services for the Corporation Yard Project for a fee not to exceed $527,500.
2. Authorize the City Manager to proceed with the Programming/Conceptual Design phase for a fee not to exceed $182,000.
3. Authorize the City Manager to approve reimbursable costs not to exceed $10,500, as needed.
4. Authorize the City Manager to approve the Construction Documents phase not to exceed $268,000, as needed.
5. Authorize the City Manager to approve the Construction Administration phase not to exceed $67,000, as needed.
6. Authorize a budget amendment to assign $527,500 of Unallocated Capital Improvement Funds to FY 2016/17.
STUDY SESSION (Items 4-5)
4. DISCUSSION OF AN ATHERTON EXCELLENCE COMMUNITY RECOGNITION PROGRAM
Report: City Manager George Rodericks
Recommendation: Review and discuss the Atherton Excellence Community Recognition Program and provide direction to staff regarding the potential program
5. DISCUSSION OF POSSIBLE FISCAL EVALUATION OF FIRE SERVICES
Report: City Manager George Rodericks
Recommendation: Review and discuss
ADJOURN
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before the City Council meeting at the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us
The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. Items on this Agenda may be reordered at the discretion of the City Council at the meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
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