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Town of Atherton
CITY COUNCIL AGENDA
February 18, 2015
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL DeGolia, Lewis, Widmer, Wiest, Lempres
3. PRESENTATIONS
Introduction and Oath of Office
Police Officer Todd Carpenter
Code Enforcement/Community Services Officer Monica Diaz
4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney
6. CITY MANAGER’S REPORT
7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT
CONSENT CALENDAR (Items 8-16)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
8. APPROVAL OF DECEMBER 17, 2014, JANUARY 21, 2015 REGULAR MEETING AND FEBRUARY 4, 2015 SPECIAL MEETING MINUTES
Report: Assistant to the City Manager/City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes
9. APPROVAL OF BILLS AND CLAIMS FOR JANUARY, 2015 IN THE AMOUNT OF $851,053
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $851,053
10. ACCEPTANCE OF TREASURER’S REPORT FOR THE SECOND QUARTER ENDED DECEMBER 31, 2014
Report: Finance Director Robert Barron III
Recommendation: Accept the Treasurer’s Report for the Second Quarter Ended December 31, 2014
11. ADOPTION OF RESOLUTION 15-XX AUTHORIZING THE RELEASE OF LOAD DATA FOR A COMMUNITY CHOICE AGGREGATION FEASIBILITY STUDY IN SAN MATEO COUNTY
Report: City Manager George Rodericks
Recommendation: Adopt the attached resolution authorizing the release of load data for a Community Choice Aggregation Feasibility Study in San Mateo County
12. RESOLUTION TO REJECT CLAIM OF MAXWELL HALL
Report: City Clerk Theresa DellaSanta
Recommendation: Adopt Resolution 15-xx denying the claim filed by Maxwell Hall
13. STATUS REPORT FOR THE MARSH ROAD RETAINING WALL REPAIR PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Read and file
14. ADOPT A RESOLUTION TO AUTHORIZE THE MODIFICATION OF NO PARKING SIGNS ON OAK GROVE AVENUE BETWEEN OAK GROVE AVENUE CUL-DE-SAC AND EDGE ROAD TO MONDAY THROUGH FRIDAY BETWEEN THE HOURS OF 7:30 AM AND 4 PM
Report: Police Chief Ed Flint
Recommendation: Approve a resolution authorizing the City Manager to modify the time restrictions of an existing “No Parking Zone” on both sides of Oak Grove Avenue between Oak Grove Avenue Cul-de-Sac and Edge Road to Monday through Friday between the hours of 7:30 am and 4:00 pm.
15. ADOPTION OF THE ATHERTON NOW GRANT AGREEMENT AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE THE AGREEMENT
Report: City Manager George Rodericks
Recommendation: Adopt the attached Agreement and authorize the City Manager to execute the Agreement on behalf of the Town
16. ACCEPTANCE OF FISCAL YEAR 2013-2014 BASIC FINANICAL STATEMENTS, REPORT ON COMPLIANCE WITH THE AGREEMENT FOR DISTRIBUTION OF SAN MATEO COUNTY MEASURE A FUNDS FOR LOCAL TRANSPORTATION PURPOSE, AGREED UPON PROCEDURES REPORT ON COMPLIANCE WITH THE PROPOSITION 111 APPROPRIATIONS LIMIT, AND MEMORANDUM ON INTERNAL CONTROL AND REQUIRED COMMUNICATIONS
Report: Finance Director Robert Barron III
Recommendation: Review FY 2013-2014 Basic Financial Statements, and the Memorandum on Internal Control and Required Communications and Recommend to City Council for Acceptance
PUBLIC HEARING – None
REGULAR AGENDA – (Items 17 -21)
17. COMMITTEE APPOINTMENTS AND POSSIBLE INTERVIEWS
Report: City Clerk Theresa DellaSanta
Recommendation: Consider appointments to the Rail and Transportation Committee
18. CONSIDERATION OF ALTERNATIVES TO ADDRESS EL CAMINO REAL BICYCLE/PEDESTRIAN SAFETY CONCERNS; TO INCLUDE APPROVAL OF A REQUEST FOR PROPOSAL
Report: Community Services Director Mike Kashiwagi
Recommendation: Review various alternatives for improving bicycle and pedestrian accessibility and safety along the El Camino Real corridor and provide feedback and direction regarding recommendations in the staff report.
19. BUDGET AMENDMENT – SUPPLEMENT PARK BUDGET BY AN ADDITIONAL $26,000 FOR ADDITIONAL IMPROVEMENTS TO PARK FACILITIES
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize a budget amendment of $26,000 to perform painting at the Jennings Pavilion (interior and exterior) as well as the Main House (interior)
20. MID-YEAR BUDGET REPORT FOR FY 2014-2015 AND BUDGET AMENDMENT FOR ADJUSTMENTS
Report: Finance Director Robert Barron III
Recommendation: Receive and file the Mid-Year Budget Review for the General Fund for FY 2014-2015 and adopt the attached Resolution authorizing a Budget Amendment for Adjustments
21. APPROVAL TO ADVERTISE FOR REQUEST FOR PROPOSALS FOR TOWN MAINTENANCE AND MANAGEMENT SERVICES OR DIRECT STAFF TO NEGOTIATE A CONTRACT EXTENSION WITH THE CURRENT VENDOR
Report: Community Services Director Mike Kashiwagi
Recommendation: Provide staff direction regarding Public Works Maintenance and Maintenance Management Services
22. COUNCIL REPORTS/COMMENTS - DeGolia, Lewis, Widmer
23. FUTURE AGENDA ITEMS
24. PUBLIC COMMENTS
25. ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.
The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
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