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Town of Atherton
CITY COUNCIL AGENDA
December 17, 2014
6:15 PM - Special Meeting - Closed Session
TOWN CONFERENCE ROOM
91 Ashfield Road
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
6:15 PM CLOSED SESSION IN CONFERENCE ROOM
ROLL CALL Wiest, DeGolia, Widmer, Lewis
PUBLIC COMMENTS
Public Announcement of Closed Session Items
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to subsection (b) of Government Code Section 54956.9):
Two (2) Cases
7:00 PM RECONVENE TO OPEN SESSION IN COUNCIL CHAMBERS
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL Widmer, Lewis, DeGolia, Wiest, Lempres
3. PRESENTATIONS
COUNCIL REORGANIZATION
a) Message from Outgoing Mayor
b) Selection of Mayor and Vice Mayor
c) Oath of Office -New Mayor and Vice Mayor
d) Message from Incoming Mayor
4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney
6. CITY MANAGER’S REPORT
7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT
CONSENT CALENDAR (Items 8-13)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
8. APPROVAL OF NOVEMBER 19 REGULAR AND DECEMBER 3 SPECIAL MEETING MINUTES
Report: Assistant City Manager/City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes
9. APPROVAL OF BILLS AND CLAIMS FOR NOVEMBER, 2014 IN THE AMOUNT OF $935,330
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $935,330
10. ACCEPT FINANCE COMMITTEE RECOMMEDATION TO ADOPT THE NEW OPEB VALUATION REPORT
Report: Finance Director Robert Barron III
Recommendation: Accept the Finance Committee recommendation to adopt the Town of Atherton refresh of the Actuarial Valuation of Postemployment Health Care Program as of July 1, 2014
11. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSAL (RFP) TO DEVELOP A NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAM
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize issuing a Request for Proposal to develop a Neighborhood Traffic Management Program
12. STREET LIGHT ENGINEERING CONSULTING RFP
Report: Community Services Director Mike Kashiwagi
Recommendation: That City Council approve the Series Circuit Street Light Analyses and Replacement Program Request for Proposal (RFP) and authorize its distribution
13. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR THE ATHERTON AVENUE/FAIR OAKS LANE/MIDDLEFIELD ROAD PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve the plans and specifications and authorize advertisement for bids for the Atherton Avenue/Fair Oaks Lane/Middlefield Road Rehabilitation Project, Federal Project No. STPL-5261(008)
PUBLIC HEARING – None
REGULAR AGENDA - (14-17)
14. EVENT GARDEN DEVELOPMENT AGREEMENT
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve the development agreement between the Town of Atherton and the Holbrook-Palmer Park Foundation for a new Event Garden
15. SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON AMENDING CHAPTER 15.36 OF THE ATHERTON MUNICIPAL CODE RELATING TO SIGNS
Report: City Manager George Rodericks
Recommendation: Adopt an Ordinance of the City Council of the Town of Atherton amending Chapter 15.36 of the Atherton Municipal Code relating to Signs
16. INTRODUCTION AND 1ST READING OF THE WIRELESS TELECOMMUNICATIONS FACILITY ORDINANCE
Report: City Manager George Rodericks
Recommendation: 1) That the City Council take public comment and discuss the proposed ordinance; 2) Motion to read the ordinance by title only. The City Clerk will read aloud the full title of the ordinance; and 3) Motion to approve first reading of the ordinance and to waive future reading of the ordinance
17. FLEET VEHICLE PURCHASE
Report: Police Chief Ed Flint
Recommendation: Authorize the purchase of two new unmarked 2015 Ford Taurus Police Interceptors at a total cost of $58,497.71
18. COUNCIL REPORTS/COMMENTS
19. FUTURE AGENDA ITEMS
20. PUBLIC COMMENTS
21. ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us.
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours.
The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
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