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 Town of Atherton
CITY COUNCIL AGENDA
OCTOBER 16, 2013
7:00 PM
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL Lewis, Wiest, Dobbie, Widmer
3. PRESENTATIONS
4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)
5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney
6. CITY MANAGER’S REPORT
a. Community Center Advisory Committee Report
7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT
CONSENT CALENDAR (Items 8-16)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
8. APPROVAL OF SEPTEMBER 4 AND OCTOBER 2 STUDY SESSION AND SEPTEMBER 18 REGULAR MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes
9. APPROVAL OF BILLS AND CLAIMS FOR AUGUST, 2013 IN THE AMOUNT OF $826,259
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $826,259
10. FINANCE REPORT FOR SEPTEMBER 30, 2013
Report: Finance Director Robert Barron III
Recommendation: Receive and file the financial report
11. REVIEW AND DISCUSS REQUEST FOR PROPOSAL FOR PROFESSIONAL AUDITING SERVICES
Report: Finance Director Robert Barron III
Recommendation: Review and discuss the attached Request for Proposal (RFP) for Professional Auditing Services and make recommendations to the proposal. The RFP was presented to the Finance Committee at its September 11, 2013 meeting. The committee recommends the Council proceed with an RFP for Auditing Services
12. ESTABLISH SPEED LIMITS – ATHERTON AVE, ELENA AVE, FREDRICK AVE, GLENWOOD AVE, GREENOAKS AVE, OAK GROVE AVE, POLHEMUS AVE, SELBY LANE, STOCKBRIDGE AVE
Report: Community Service Director Mike Kashiwagi
Recommendation: Approve resolution declaring speed limits based upon the engineering and speed studies and other related information
13. APPROVAL OF AGREEMENT WITH CAL-WEST LIGHTING AND SIGNAL MAINTENANCE FOR TRAFFIC SIGNAL & STREET LIGHT MAINTENANCE
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize the City Manager to execute an agreement for traffic signal and street light services with Cal-West Lighting and Signal Maintenance in the amount of $24,890 for annual maintenance in FY 2013-14, and Authorize the City Manager to execute up to two annual renewals of the agreement, through June 30, 2016
14. ADOPTION OF RESOLUTION ACCEPTING EXPEDITURES FOR BALANCE OF FISCAL YEAR 2012/13 SUPPLEMENTAL LAW ENFORCMENT SERVICES FUND (SLESF), CITIZEN’S OPTION FOR PUBLIC SAFETY (COPS) GRANT
Report: Chief of Police Ed Flint
Recommendation: Staff recommends that Council Adopt a resolution accepting the recommended expenditures of the remaining balance of FY 2013-14 Supplemental Law Enforcement Services Fund (SLESF), Citizen’s Option for Public Safety (COPS) Grant in the amount of $100,000.00 in accordance with state requirements. The funds must be expended by June 30, 2014
15. SOUTH BAY WASTE MANAGEMENT AUTHORITY REFUSE RATES DISCUSSION & DIRECTION
Report: Finance Director Robert Barron III
Recommendation: Receive and File
16. ADOPT RESOLUTION APPROVING DESTRUCTION OF RECORDS RETAINED BY THE TOWN OF ATHERTON
Report: City Clerk Theresa DellaSanta
Recommendation: Adopt resolution authorizing the destruction of certain records retained by the Town of Atherton
PUBLIC HEARING - (Item 17-18)
17. INTRODUCTION OF AN ORDINANCE TO AMEND TITLE 15 OF THE ATHERTON MUNICIPAL CODE ADOPTING BY REFERENCE THE 2013 CALIFORNIA BUILDING STANDARDS CODE, RETAINING EXISTING MODIFICATIONS AND RATIFYING THE FIRE REGULATIONS AS ADOPTED BY THE MENLO PARK FIRE PROTECTION DISTRICT
Report: Community Services Director Mike Kashiwagi
Recommendation: Introduce the ordinance by Title amending Title 15 of the Atherton Municipal Code and ratifying the fire regulations as adopted by the Menlo Park Fire Protection District, and Direct the City Clerk to file any notice required by law and schedule a public hearing at its next regular Council meeting on November 20th, 2013 and consider adoption of the ordinance
18. INTRODUCTON OF AN ORDINANCE ADDING NEW SECTION 10.16.050 PROHIBITING OVERNIGHT CAMPING OR SLEEPING IN MOTOR VEHICLES OR TRAILERS
Report: City Manager George Rodericks
Recommendation: Introduce an ordinance that prohibits overnight camping within the Town limits and Direct City Clerk to file notice and schedule a public hearing at Council’s next regular meeting
REGULAR AGENDA - (Items 19-20)
19. RATIFY THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF ATHERTON AND THE ATHERTON POLICE OFFICERS ASSOCIATION
Report: City Manager George Rodericks
Recommendation: Adopt the attached Resolution ratifying the 2013-2016 Memorandum of Understanding (MOU) between the Town of Atherton and the Atherton Police Officers Association (APOA) establishing salaries and benefits for those personnel effective October 1, 2013 through September 30, 2016; and Adopt the attached Resolution establishing salaries for covered positions within the APOA Memorandum of Understanding
20. APPROVAL OF PARK EVENTS MANAGEMENT SERVICES REQUEST FOR BID (RFB)
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve the Request for Bids (RFB) to solicit an Events Management Services contractor at Holbrook-Palmer Park; and Authorize staff to advertise and distribute the Events Services RFB
21. COUNCIL REPORTS/COMMENTS
22. FUTURE AGENDA ITEMS
23. PUBLIC COMMENTS
24. ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us.
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours. The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. Items on this Agenda may be reordered at the discretion of the City Council at the meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II.
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