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Civic Center Project - Social Media #AthertonCivicCenter

The City Council initiated efforts to redevelop its Civic Center by appointing the Civic Center Advisory Committee (CCAC) in 2013. The CCAC was chartered to advise City Council on the Civic Center Master Plan and on communicating with and reaching out to residents to gather feedback as the Civic Center Project moves along.

The City Council accepted the Master Plan on March 19, 2014. The Master Plan envisioned construction of new buildings within the Civic Center that include Council Chambers, library, facilities for town administration, the police department, the building department and public works. Bringing together the Town’s public services and public spaces, the Civic Center project hopes to create a “there there” to achieve a balance between meeting the community’s service needs at one location and providing a space for civic pride and engagement. The overall objective being to design and build a functional and attractive civic center that provides space for the Town's Administrative and Public Safety Services while simultaneously providing a welcoming environment for Atherton residents to conduct Town business. 

The Council hired WRNS Architects in late 2014 to begin work on the Project's design. The CCAC worked with WRNS through 2015 and presented a Conceptual Master Plan to the City Council on October 7. The City Council accepted the Conceptual Master Plan and the project has moved forward ever since. As of March 2017, the Project has entered the Construction Drawings phase.

During the course of the project, the City Council and CCAC committed to making sure residents are included in the process. The CCAC met monthly as a forum to provide ample opportunities for residents to express their ideas and opinions regarding the new Civic Center. A priority of the Committee was to make sure that information is readily available so residents could stay informed throughout the process. 

Now that the project has entered the Construction Drawings Phase, the role of the CCAC has shifted to "as needed" for review of any significant change orders that materially affect the design of the building. A Project Management Subcommittee of the CCAC continues to be involved with staff at the line-level assisting with the Project's continued development.

Meetings of the CCAC occur in the Atherton Council Chambers - typically on the 1st Monday of each month at 4:30 pm but are now scheduled only "as needed." These meetings are public meetings and you are always welcome to attend. For more information or to provide feedback/comments, feel free to contact George Rodericks, City Manager at (650) 752-0504 or any member of the Project Team listed to the right.


Please visit the Town's online Calendar and this web page for updates.

To arrange for a tour of current facilities, please contact Marty Hanneman, Town Engineer. Contact information for the project team is located in the right-hand panel of this webpage. 

Exterior Design & Plans

civic court

Civic Center

library

This is a link to the detailed 100% Design Development Drawings approved by the Council in January 2017.

100% Design Development Cost Estimate for Atherton Civic Center


Atherton Civic Center Phasing

Atherton Civic Center Project Schedule

Project Summary/Historypage1image2392

In February 2017, the Council received a Civic Center Project History document detailing the history and progression of the project since its inception to today.

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Project Timeline

As of March 2017, the project is in the Construction Drawings Phase. It is anticipated that this phase will complete in October 2017. Following is a revised basic timeline for the remainder of the project: 

• Construction Drawings Phase - February 2017 - October 2017 
• Bid Phase - November 2017 - January 2018 
• Construction Phase - February 2018 - 2020

Project Cost/Funding

Measure L, approved by voters in 2012, restricts the types of funds that can be used for the design and construction of the new Town Center, generally requiring that more than half of the funds come from private donations and other non-tax sources, such as building fees or grants. The Town cannot use General Fund or Parcel Tax Funds to design or construct the new Town Center. The costs associated with the Library can be funded by Library funds. 

Design

The original cost of design for the new Town Center and Library totals approximately $3.2 million. There have been a few design change orders along the way that have increased this cost. Design Change Orders have related to rehabilitation/renovation of the historic Town Hall, renovation of the corporation yard to address its fit into the project area, sustainability features to bid as add-alternates for the project if funding permits, and minor design modifications.  

 Design Phases Cost Library Building Donations
1. Master Plan Confirmation $122,060 $31,735.60 $9,764.80 $80,559.60
2. Conceptual Design $257,420 $66,929.20 $20,593.60 $169,897.20
3. Schematic Design $304,300 $79,118.00 $24,344.00 $200,838.00
4. Design Development $767,985 $199,676.10 $61,438.80 $506,870.10
5. Construction Drawings $1,182,615 $307,479.90 $94,609.20 $780,525.90
6. Bidding $65,740 $17,092.40 $5,259.20 $43,388.40
7. Construction Admin $519,960 $135,189.60 $41,596.80 $343,173.60
Total $3,220,080 $837,220.80 $257,606.40 $2,125,252.80

Design Service Change Orders Include:

- Design Changes Associated with the SFPUC Water Line - $53,500
- Design Changes Associated with the Corporation Yard - $527,500
- Design Changes Associated with Ballistic Sheathing for Police Department - $37,000
- Design Changes Associated with Site Improvements/Enhancements - $134,000
- Design Changes Associated with Add Alternate PV - $108,960
- Design Changes Associated with the Addition of Historic Town Hall - $258,500
- Design Changes Associated with Phasing/Transition Designs - $104,000
- Design Changes Associated with Survey Services/Utilities - $44,900

Total design changes thus far are $1,268,360 million. Of this total, approximately $525,000 can be allocated to the Library fund. The remainder must comply with Measure L requirements. 

Construction

The February 2017 Cost Estimate prepared by Mack5 (an independent cost estimator) for the Design Development phase is $37.3 million (Library, City Hall, renovation of historic Town Hall - does not include corporation yard remodel).  The construction estimate at the Conceptual Plan phase was $42.9 million. It has been refined as the project evolved.

Building Area (SF) $/SF Construction Cost
City Hall/PD/CDD 28,910 $621.09 $17,956,000
Associated Site Improvements 122,481 $35.82 $4,387,000
Total City Hall/PD/CDD     $22,343,000
       
Library 10,269 $927.84 $9,528,000
Historic Town Hall 1,910 $605.25 $1,156,000
Associated Site Improvements 88,205
$4,283,000
Total Library     $14,967,000

The Library portion of the project is fully funded by Library revenues. This leaves approximately $22.3 million remaining. The Town has approximately $2.9 million in authorized funding approved under the ballot measure for the remainder of the project plus any accumulated donations from Atherton Now. The latest report from Atherton Now (February 2017) advised that total funding to date is $6,445,727.

Overall, there is a funding gap of approximately $14 million. Recognizing this, in February 2017, the Council discussed the possibility of returning a ballot measure to the community to authorize the expenditure of unallocated General Funds. The Council ultimately authorized the ballot measure and called the Special Election for June 2017. Details can be found on the Town's Election webpage

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Project Documents

Links to City Council Milestone Meeting Packets

Architect Agreement and Scope of Work


Environmental Impact Report

EIR Scoping Meeting November 3, 2014
Initial Study Checklist
Notice of Availability (NOA)
Draft Environmental Impact Report (DEIR)

DEIR Appendices

A. Initial Study
B. Air Quality and Greenhouse Gas Background Modeling and Data
C. Health Risk Assessment
D. Cultural Resources Study for the Atherton Civic Center Master Plan
E. Noise Monitoring Data
F. Transportation Impact Analysis

Final Civic Center Master Plan

Master Plan Document
Site Plan
Project Schedule
Appendix A - Meeting Notes
Appendix B - Powerpoint Presentations of Meetings
Appendix C - Photos of Community Meetings
Appendix D - Graphic Recordings
Appendix E - Detailed Program
Appendix F - Detailed Cost Estimate
Appendix G - Survey
Appendix H - Traffic Report
Appendix I - Arborist Report

Architect Submittals

WRNS Studio 
Harley Ellis Devereaux
Swatt Miers
Siegel & Strain Architects
Bohlin Cywinski Jackson
Architectural Services for Civic Center Design RFQ 
Civic Center Architect RFP Note: distributed only to invited architects

Other Project Documents

Cost Comparison Summary - October 2015
Civic Center Cost Estimate - October 2015
Concept Design Summary - October 7, 2015
Conceptual Design - October 7, 2015
CCAC Recommended Conceptual Plan - September 2015
Mack5 September 2015 Estimate
Concept No. 1 in JPEG Format
Concept No. 2 in JPEG Format
Pathway Scheme
Linked Buildings
Site Analysis
Landscape Ideas
SFPUC pipeline highlighted (1937 map) 
Existing Conditions Plan - 2013
Civic Center Master Plan RFP - March 2013
HMC+BPA Draft Schedule | Timeline - July 2013
HMC+BPA Proposal - July 17, 2013
Community Workshop Graphic Recording - September 2013
Site Challenge Graphic Recording - September 2013
Likes Dislikes Diagram - September 2013
PowerPoint Presentation from Public Workshop #1 - September 17, 2013 
Master Plan Presentation to City Council - November 6, 2013
CCAC meeting agenda and reports - December 3, 2013
Atherton Town Center Site Master Plan December 11, 2013
Atherton Town Center Option 4.1 December 18, 2013
Mack5 Proposal - June 2014
RFP Q&A December 2, 2014


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Civic Center Staff Project Team

George Rodericks

City Manager
Email

Marty Hanneman
Town Engineer
Email

Joe Wade
Police Chief
Email

Theresa DellaSanta
City Clerk
Email

Rachel McDonnell
SMCL Building Projects Management Analyst
Email

650-752-0500

Civic Center Advisory Committee

Consultants

Project Management
mack5
Paul Beamer & Mark Kelley
1900 Powell Street
Emeryville, CA 94608
510-595-3020

Architects
Pauline Souza & Adam Woltag
WRNS Studio
501 2nd Street, #402
San Francisco, CA 94107
415-489-2224

Fund Raising
Atherton Now