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The Library is FULLY funded via separate Library Funds and Measure L did not restrict their use. Measure L essentially restricted the use of the Town's General Fund for the project.
As of May 2017, design costs for non-Library portion of the project is $3.3 million. Basic construction costs are estimated at $22.6 million. This brought the required funding total to approximately $25.9 million for design and basic construction. Approximately $1 million was allocated to pre-project costs dropping the requirement to $24.9 million. There was $2.9 million available in building fees funds dropping it further to $22 million. Approximately $7 million was raised by Atherton Now leaving a required funding gap of approximately $15 million. Acknowledging this, the City Council returned to the voters in 2017 with Measure A.
Measure A authorizes the Town to use available unallocated General Funds toward the project - $10 million or 38% of the total project is funded by private donations and building fees.
As of June 2017, Atherton Now has raised nearly $7 million toward the project. Agenda Archive for the City Council
Currently, the Police staff use approximately 600-800 square feet in the garage for this training. In the space is workout equipment (all donated by the community and the officers themselves), mats and other training gear. The space is actively used - with one caveat - because parts of the space doubles as the weapons cleaning station, parking of motorcycle vehicles, vehicle repair area, and evidence storage - there are limitations on its use. This will be remedied in the new buildings where the spaces are built as they are required to be built by law and up to OSHA standards.
Of that total $52 million cost, the Library represents $18.8 million. The Library portion of the project is fully funded. That leaves a remainder of $33.2 million.
Included in that remaining $33.2 million is the pre-project environmental work and other geotechnical work totaling approximately $1 million. That leaves $32.2 million left for the project.
Of that total, $3.3 is architectural and design costs leaving $28.9 million. Of that total, $22.6 is construction, $2.2 million is for furniture, fixtures, and other building equipment (mostly post project), and $4.1 million is built in for contingencies. These are both design and construction contingencies.These contingencies are built in to accommodate potential changes to the project design as the project moves along and potential change orders for construction or cost escalation at bid.
At the end of the day, the true construction cost for the project will be what the market bears at the time of bid. However, the Town has hired Mack5, a professional construction estimation firm, to analyze the project in detail and provide as accurate a cost estimate as possible. The estimated cost of the project's construction is $22.6 million.
After review of bids, the Council can award a bid to a qualifying contractor. That is anticipated in March/April 2018. The project has a 27-28 month construction timeline. Construction would begin in April/May 2018 and continue until at least August 2020.
With that construction timeline, the project will cross over multiple Fiscal Years and Town Budgets - FY 2017/18, FY 2018/19, FY 2019/20, and FY 2020/21. This is where the funding timeline comes in for the project. Given that the project crosses 4 Fiscal Years, the Town is able to use funds from each of those fiscal years in its projections for funding availability.
Presently, the project is designed with 7 Alternates (some could add cost some could deduct cost)
Alternate 1 - Deduct: Hyrdoseed at City Hall instead of the designed planting plan -$223,000Alternate 2 - Add: Energy Monitoring at City Hall - $13,000Alternate 3 - Add: Microgrid at City Hall - $594,000Alternate 4A - Add: Photovoltaic at City Hall - $539,000Alternate 4B - Add: Photovoltaic at City Hall - $527,000Alternate 4C - Add: Photovoltaic at City Hall - $1,130,000Alternate 4D - Add: Photovoltaic at City Hal - $124,000Alternate 5 - Add: 25,000 gallon thermal energy storage tank - $192,000Alternate 6 - Add: Use copper gutters instead of painted aluminum - $75,000Alternate 7 - Use Stone Veneer instead of pre-cast concrete at wall base - $21,000
The deducts and/or adds are NOT included in the base costs of the building. They are only added or eliminated (deduct) if selected by the Council at the time of award of bid. The City Council is also looking at additional items to add to this list. These include:
- Eliminate the Corporation Yard- Postpone the New Council Chambers- Replace the Clay Tile Roof with Asphalt Shingle- Replace the CMU Fencing with Chain Link- Simplify or Reduce Interior Finishes- Change Traction Elevator to Slower Hydraulic Elevator- Postpone the renovation of historic Town Hall- Remove any custom built furniture (counters)- Replace rammed earth walls with typical wall construction (library)- Replace wood window framing with aluminum- hydroseed in lieu of planting
These would need to be designed so that they could be bid as deducts. If selected, these would reduce the cost of the construction by approximately $4.5 million.