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Civic Center Project - Social Media #AthertonCivicCenter

The City Council initiated efforts to redevelop the Town Center by appointing the Civic Center Advisory Committee (CCAC) in 2013. The CCAC was chartered to advise City Council on the Civic Center Master Plan and on communicating with and reaching out to residents to gather feedback as the Civic Center Project moves along.

The City Council accepted the Master Plan on March 19, 2014. The Master Plan envisioned construction of new buildings within the Civic Center that include Council Chambers, library, facilities for town administration, the police department, the building department and public works. Bringing together the Town’s public services and public spaces, the Civic Center project hopes to create a “there there” to achieve a balance between meeting the community’s service needs at one location and providing a space for civic pride and engagement. The overall objective being to design and build a functional and attractive civic center that provides space for the Town's Administrative and Public Safety Services while simultaneously providing a welcoming environment for Atherton residents to conduct Town business. 

The Council hired WRNS Architects in late 2014 to begin work on the Project's design. The CCAC worked with WRNS through 2015 and presented a Conceptual Master Plan to the City Council on October 7. The City Council accepted the Conceptual Master Plan and the project has moved forward ever since. As of March 2018, the Project has entered the Bid Phase.

During the course of the project, the City Council and CCAC committed to making sure residents are included in the process. The CCAC met monthly as a forum to provide ample opportunities for residents to express their ideas and opinions regarding the new Civic Center. A priority of the Committee was to make sure that information is readily available so residents could stay informed throughout the process. 

Now that the project has entered the Bid Phase, the role of the CCAC has shifted to "as needed" for review of any significant change orders that materially affect the design of the building. A Project Management Subcommittee of the CCAC continues to be involved with staff at the line-level assisting with the Project's continued development as needed.

Meetings of the CCAC occur in the Atherton Council Chambers - typically on the 1st Monday of each month at 4:30 pm but are now scheduled only "as needed." These meetings are public meetings and you are always welcome to attend. For more information or to provide feedback/comments, feel free to contact George Rodericks, City Manager at (650) 752-0504 or any member of the Project Team listed to the right.


Please visit the Town's online Calendar and this web page for updates.

To arrange for a tour of current facilities, please contact Marty Hanneman, Town Engineer. Contact information for the project team is located in the right-hand panel of this webpage. 

Exterior Design & Plans

civic court

Civic Center

library

Atherton Civic Center Bid Documents - March 2018

Atherton Civic Center Permit Application Set

100% Design Development Project Manual Outline Specifications

100% Design Development Drawings approved by the Council in January 2017.

100% Design Development Cost Estimate for Atherton Civic Center

Atherton Civic Center Phasing

Project Summary/History

In February 2017, the Council received a Civic Center Project History document detailing the history and progression of the project since its inception to today.

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Project Timeline

As of March 2018, the project is in the Bid Phase. It is anticipated that this phase will complete in May 2018. Following is a revised basic timeline for the remainder of the project: 

• Bid Phase: March 2018 - May 2018 
• Construction Phase: June 2018 - August 2020

Project Cost/Funding

Measure L, approved by voters in 2012, restricted the types of funds that could be used for the design and construction of the new Town Center, generally requiring that more than half of the funds come from private donations and other non-tax sources, such as building fees or grants. The Town could not use General Fund or Parcel Tax Funds to design or construct the new Town Center. The costs associated with the Library could be funded by Library funds. Measure A, approved by voters in 2017, authorizes the Town to supplement donations and other project funding with General Funds.

Design

The original cost of design for the new Town Center and Library totals approximately $3.2 million. There have been a few design change orders along the way that have increased this cost. Design Change Orders have related to rehabilitation/renovation of the historic Town Hall, renovation of the corporation yard to address its fit into the project area, sustainability features to bid as add-alternates for the project if funding permits, and minor design modifications.  

 Design Phases Cost Library Building Donations
1. Master Plan Confirmation $122,060 $31,735.60 $9,764.80 $80,559.60
2. Conceptual Design $257,420 $66,929.20 $20,593.60 $169,897.20
3. Schematic Design $304,300 $79,118.00 $24,344.00 $200,838.00
4. Design Development $767,985 $199,676.10 $61,438.80 $506,870.10
5. Construction Drawings $1,182,615 $307,479.90 $94,609.20 $780,525.90
6. Bidding $65,740 $17,092.40 $5,259.20 $43,388.40
7. Construction Admin $519,960 $135,189.60 $41,596.80 $343,173.60
Total $3,220,080 $837,220.80 $257,606.40 $2,125,252.80

Change Orders/Specific Contract Awards Include:

- Design Work Associated with the SFPUC Water Line - $53,500
- Design Work Associated with the Corporation Yard - $527,500
- Design Work Associated with Ballistic Sheathing for Police Department - $37,000
- Design Work Associated with Site Improvements/Enhancements - $134,000
- Design Work Associated with Add Alternate PV - $108,960
- Design Work Associated with the Addition of Historic Town Hall - $258,500
- Specific Work Associated with Phasing/Transition Designs - $104,000
- Specific Work Award Associated with Survey Services/Utilities - $44,900
- Specific Work Associated with Alta Surveys - $27,820
- Specific Work Associated with the SFPUC Water Line - $40,750 
- Design Work Associated with Library LEED Certification - $19,050
- Specific Work Associated with Utility Easement Requirements - $106,200
- Specific Work Associated with Landscaping - $6,000
- Specific Work Associated with Security/Video Systems - $38,500
- Specific Work Associated with GeoTechnical Services - $66,500
- Specific Work Associated with Temporary Site Facilities (site work) - $93,200
- Specific Work Associated with Temporary Site Facilities (facility rental) - $295,797
- Specific Work Associated with Temporary Site Facilities (electrical) - $19,827
- Specific Work Associated with Temporary Site Facilities (moving) - $55,540
 
Construction

The most recent Cost Estimate is the March 2018 Cost Estimate prepared by Mack5 (an independent cost estimator). In summary:

Building & Site Improvements Cost
City Hall/PD/Building/Planning/Corp Yard $24,531,000
Library & Renovation of Historic Town Hall $15,578,000
Design and Other Soft Costs (permitting, staging/phasing, environmental, furniture, IT/AV, etc. - pre- and post-project) $7,747,272
Total Direct Costs $47,856,272
Specific Cost Contingencies (additional contingency funds built into construction cost estimates for each facility) $5,678,392
Total Estimate with Built-In Contingencies $53,534,664

The Library portion of the project is fully funded by Library revenues - including the Library share of the design and other costs (including built-in contingencies). This is a total cost of approximately $20,343,172. The remaining costs, including built-in contingencies is attributable to City Hall/PD/Building/Planning/Corp Yard - approximately $33,191,492.

With the passage of Measure A, the Town anticipates funding the gap through the use of General Fund saved surplus and future General Fund and ERAF revenues. . 

However, the Town anticipates additional donations through Atherton Now and/or other sources to offset the use of General Fund savings. 

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Project Documents

Links to City Council Milestone Meeting Packets


Architect Agreement and Scope of Work


Environmental Impact Report

EIR Scoping Meeting November 3, 2014
Initial Study Checklist
Notice of Availability (NOA)
Draft Environmental Impact Report (DEIR)

DEIR Appendices

A. Initial Study
B. Air Quality and Greenhouse Gas Background Modeling and Data
C. Health Risk Assessment
D. Cultural Resources Study for the Atherton Civic Center Master Plan
E. Noise Monitoring Data
F. Transportation Impact Analysis

Final Civic Center Master Plan

Master Plan Document
Site Plan
Project Schedule
Appendix A - Meeting Notes
Appendix B - Powerpoint Presentations of Meetings
Appendix C - Photos of Community Meetings
Appendix D - Graphic Recordings
Appendix E - Detailed Program
Appendix F - Detailed Cost Estimate
Appendix G - Survey
Appendix H - Traffic Report
Appendix I - Arborist Report

Architect Submittals

WRNS Studio 
Harley Ellis Devereaux
Swatt Miers
Siegel & Strain Architects
Bohlin Cywinski Jackson
Architectural Services for Civic Center Design RFQ 
Civic Center Architect RFP Note: distributed only to invited architects

Other Project Documents

Cost Comparison Summary - October 2015
Civic Center Cost Estimate - October 2015
Concept Design Summary - October 7, 2015
Conceptual Design - October 7, 2015
CCAC Recommended Conceptual Plan - September 2015
Mack5 September 2015 Estimate
Concept No. 1 in JPEG Format
Concept No. 2 in JPEG Format
Pathway Scheme
Linked Buildings
Site Analysis
Landscape Ideas
SFPUC pipeline highlighted (1937 map) 
Existing Conditions Plan - 2013
Civic Center Master Plan RFP - March 2013
HMC+BPA Draft Schedule | Timeline - July 2013
HMC+BPA Proposal - July 17, 2013
Community Workshop Graphic Recording - September 2013
Site Challenge Graphic Recording - September 2013
Likes Dislikes Diagram - September 2013
PowerPoint Presentation from Public Workshop #1 - September 17, 2013 
Master Plan Presentation to City Council - November 6, 2013
CCAC meeting agenda and reports - December 3, 2013
Atherton Town Center Site Master Plan December 11, 2013
Atherton Town Center Option 4.1 December 18, 2013
Mack5 Proposal - June 2014
RFP Q&A December 2, 2014


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Civic Center Staff Project Team

George Rodericks

City Manager
Email

Marty Hanneman
Project Manager (Interwest)
Email

Theresa DellaSanta
City Clerk
Email

Rachel McDonnell
SMCL Building Projects Management Analyst
Email

650-752-0500

Civic Center Advisory Committee

Consultants

Project Management
mack5
Paul Beamer & Mark Kelley
1900 Powell Street
Emeryville, CA 94608
510-595-3020

Architects
Pauline Souza & Adam Woltag
WRNS Studio
501 2nd Street, #402
San Francisco, CA 94107
415-489-2224

Fund Raising
Atherton Now