George Rodericks

City Manager's Blog

The City Manager's Blog is an online educational tool to provide general information to the community in open communication style. Periodically, the City Manager will post articles of general interest covering topics such as the Town's budget, budget process, capital projects, upcoming meetings, community issues, public safety, and general Town operations.

Articles in the blog are not designed as press releases or Town publications, rather, they are written in more of a conversational style. The Blog does not have a comments feature but readers are free to respond to the Blog and its entries view email directly to the City Manager.

Feb 21

That's A Wrap! - February 20, 2019

Posted on February 21, 2019 at 8:20 AM by grodericks grodericks

Thats A Wrap Logo

Council Meeting Date: February 20, 2019
Video Link: https://www.youtube.com/user/TownOfAtherton/featured

Details of each item can be found via the links to Staff Reports within the narrative. 


The City Council met for their Regular City Council Meeting on Wednesday, February 20 beginning at 7 pm with Open Session. 
 
Following the Pledge of Allegiance, the Council moved to Presentations. Commander Wade swore in the Town's newest Police Officer, Officer Diego Romero. 

Following Presentations, the Council moved to Public Comments. 

The Council heard a variety of comments from the public regarding recent public works activity, concerns over potential Brown Act violations by the Rail Committee, comments on the Agenda Packet, support for an additional School Resource Officer, and interest in serving the Town's refuse needs by GreenWaste.

Report.jpegFollowing Public Comment, the Council moved to the City Manager's Report. The City Manager's Report is prepared monthly as part of the City Council's Regular Agenda. In addition to current reports from the City Manager, it includes departmental updates on the various happenings around Town such as reports from Administration, Community Services, Planning, 
Police, and Public Works. The Council received Oral Reports from the City Manager on various issues and an update from the Commander on recent crime activity. 

After the City Manager's Report, the Council moved to the Consent Agenda consisting of Items 8 through 13. Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council. Included in this month's Consent Agenda were bills, minutes, the Treasurer's Report, Authorization for Destruction of Certain Records, Acceptance of the Final Parcel Map for the Civic Center, and Acceptance of the 2017-18 Audited Financial Statements. Following brief comments on the Destruction of Records, the Council approved the Consent Agenda. 

Following the Consent Agenda, the Council took up the Regular Agenda.

Item No. 14 was discussion and if appropriate, adoption of amendments to the Town's Rail Policy and direction with respect to the Atherton Rail StationItem No. 11 was Consider Rejection of All Bids for Janitorial Maintenance Services. Following a staff report, the Council took public comments. Eleven members of the public spoke on this item noting concerns with pending State legislation regarding affordable housing around transportation corridors; support for closing the Atherton station; impact of keeping the station and the affect on the rail corridor; support for maintaining the station and restoring weekday service; benefits of the quiet zone and safety improvements at the station; and definition of a job rich community. Following public comment, the Council discussed issues related to the formation of an Ad Hoc Committee to meet with Caltrain; Caltrain's Business Plan; State Legislation; changes to the Town's Rail Policy; and the pros and cons of the Atherton Station. Following discussion, the Council asked that the Mayor form an Ad Hoc Subcommittee to meet with staff and Caltrain on the future of the Atherton Station; use the Town's existing Subcommittee for the League of Cities and C/CAG to address the potential of State Legislation, to include the drafting of potential legislative changes; and task the Ad Hoc Subcommittee to craft changes to the Town's Rail Policy based on the Rail Committee's recommendations and return with a recommendation for the City Council.

Next up was Item No. 15, Authorization for the Mayor to send a letter to Caltrain Regarding the Constant Warning Time System. Following a staff report and public comments, the Council discussed issues related to the tone of the proposed letter; the need for the letter; and whether the Town should be weighing in on the issue at all. Following discussion, the Council advised that the Rail Committee should invite Caltrain to come speak regarding the issue at an upcoming Rail Committee meeting, and following that public meeting, if the Committee felt that a letter still needed to be sent, that the Committee make such a recommendation to the Council.

Next was Item No. 16, Approval of the Bid Specifications for the Middlefield Class II Bicycle Lane Improvements and Authorization to Bid. Following a brief staff report and public comment, the Council discussed issues related to grants and funding of the project, noting the savings found by grants and collaboration with PG&E's pending gas line replacement project. Following discussion, the Council approved the bid specifications and authorized the bid. 

Item No. 17 was a Civic Center Update and Authorization for a Lease Agreement with Mobile Modular for the Relocation of Admin/Finance/Building/Planning services during construction of the Civic Center. Following public comment, the Council discussed issues related to parking, availability and cost of space outside of Town, comparative costs, and notification to Park group users. Following discussion, the Council authorized the execution of an agreement for temporary relocation of Town services to the Park. 

Moving on to Item No. 18, Receive and File of the Mid-Year Budget Report and Adoption of a Budget Amendment for Necessary Adjustments. Following a brief staff report and public comment, the Council discussed issues related to increased revenue for miscellaneous revenues and police department revenues and the adjustment for custodial services. Following discussion, the Council recognized staff work on the budget and adopted the resolution for mid-year adjustments. 

Item No. 19 was discussion and feedback on the use of Rule 20A funds for undergrounding. Following a brief staff report and public comment, the Council discussed issues related to the cost of underground districts; timing of the sale and reimbursement of funds; ability to borrow ahead for Rule 20A funds; applicable areas to expend the funds; exploration of the market for sale of the funds; and the potential cost of underground of utilities along Fair Oaks near the Civic Center. Following discussion, the Council asked that staff explore with PG&E the cost to underground utilities along the Fair Oaks corridor near the Civic Center and attempt to assess if there are any agencies currently looking for Rule 20A funds. 

Next was Item No. 20, discussion and direction regarding the Amended and Restated Franchise Agreement with Recology. Following a brief staff report and public comment, the Council discussed issues related to rates of other agencies compared to the Town; potential expansion and cost to the Town for expansions at the SBWMA Shoreway Facility; impact on staff time and resources for processing a bid for services at this time with other ongoing priorities; and the cost for soliciting a bid for services. Following discussion, the Council tabled the issue until March at which time the Town will have a better idea of the Civic Center bid. 

The last item on the Agenda was Item No. 21, discussion and direction regarding leaf blowers and possible restrictions in Town. Following a brief staff report and public comment, the Council discussed issues related to the efficiency of electric powered leaf blowers; impact of future State legislation; environmental issues; whether this was an issue that needed to be explored at all; and the effectiveness on large parcels. Following discussion, the Council asked that the Environmental Programs Committee review the staff report and explore the issue further. 

Under Council Reports, the Council asked that staff put out information on how to serve on a Grand Jury to the public via the Friday Atherton Online.
  
Following Council Reports and Final Public Comments, having cleared the entire Agenda, at approximately 10:11 pm, that as they say - was a wrap!



The next meeting of the City Council will be a Study Session on March 6 at 4 pm at City Hall. This meeting will include a Kick-Off Presentation for the 2019/2020 Town Budget and a Review and Award of Bid for the Civic Center Project. 

GeorgeR6824xThanks for reading!

George Rodericks
City Manager

Town of Atherton
grodericks@ci.atherton.ca.us




#AthertonTalks
#AthertonCivicCenter

Jan 17

That's A Wrap! - January 16, 2019

Posted on January 17, 2019 at 9:14 AM by grodericks grodericks

Thats A Wrap Logo

Council Meeting Date: January 16, 2019
Video Link: https://www.youtube.com/user/TownOfAtherton/featured

Details of each item can be found via the links to Staff Reports within the narrative. 


The City Council met for their Regular City Council Meeting on Wednesday, January 16 beginning at 7 pm with Open Session. 
 
Following the Pledge of Allegiance, the Council moved to Presentations. Representatives from CalWater were present to provide the Council with an overview of their Capital Infrastructure Project application with the California Public Utilities Commission and the District's Water Conservation Program. 

Following Presentations, the Council moved to Public Comments. 

Report.jpegFollowing Public Comment, the Council moved to the City Manager's Report. The City Manager's Report is prepared monthly as part of the City Council's Regular Agenda. In addition to current reports from the City Manager, it includes departmental updates on the various happenings around Town such as reports from Administration, Community Services, Planning, Police, and Public Works. The Council received Oral Reports from the City Manager, Police Chief and Interwest Project Engineer for the Civic Center Project and Water Capture Project. With respect to the Police Chief Report, the Council commented on items related to the recent burglaries in Town and the upcoming January 31, 2019 Community Public Safety Meeting at the Park. The Council also discussed ways to improve the Town's subscriptions for electronic outreach. There are 1,018 residents signed up for SMC Alerts, 1,170 registered for Police News Flashes, 1,340 registered for Atherton Online, 2,843 connections with the Town's NextDoor, 323 followers on the Town's Twitter feed, 186 followers on Facebook, and 179 followers on Instagram.

The Town is a member of NextDoor and posts regularly. However, NextDoor requires that residents in each particular neighborhood select particular neighborhoods from which to see posts. Neighborhoods are created by NextDoor and are address dependent. The Town posts under the following profile: https://nextdoor.com/profile/4034476/. Please add the Town's profile/neighborhood to your selected neighborhoods. You can also sign-up for the Town's various email subscriptions via NotifyMe! on the Town's website - http://www.ci.atherton.ca.us/list.aspx. Via this link you can sign up for Atherton Online - a regular Friday publication, the emergency alert center, bid postings, and News Flashes from the various different Town departments. The Town's main webpage also has a link to CitizenRIMS. CitizenRIMS is an online crime reporting webpage - https://apd.crimegraphics.com/2013/default.aspx. Here you can drill down on all the various crime activity in Town from alarm responses to hazard calls. You can also view the press bulletin, sign up for a vacation home check, and for security camera registration. You can even look various different Arrest Warrants with mug shots. With respect to the Project Report on the Water Capture Project, the Council commented on items related to project timing and funding. With respect to the Civic Center Project, the Council commented on items related to the Pre-Bid Conference, Contractors, and Staging and Phasing of the Project. 

After the City Manager's Report, the Council moved to the Consent Agenda consisting of Items 8 through 10. Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council. Included in this month's Consent Agenda were bills, minutes, and Mayoral Committee Assignments. The Council approved the Consent Agenda, as presented. 

Following the Consent Agenda, the Council took up the Regular Agenda. Item No. 11 was Consider Rejection of All Bids for Janitorial Maintenance Services. Following a staff report and public comments, the Council approved rejection of all bids and directed staff to find an alternative service provide on a month-to-month basis while the Civic Center is under construction. 

Next up was Item No. 12, Approval of a Professional Services Agreement with Community Design Architecture for Green Infrastructure Plan Preparation. Following a staff report and public comments, the Council discussed issues related to the State mandate, cost, and timing. Following discussion, the Council approved the Professional Services Agreement.

The last item on the Agenda was Item No. 13, Review, Discuss and Provide Direction on Renewable Energy Systems and Power Purchase Agreement Options for the Atherton Civic Center. Following a staff report and public comments, the Council discussed issues related to timing of a Power Purchase Agreement, tax incentives, inclusion of a microgrid in the project, and solicitation of proposals. Following discussion, the Council provided direction to staff to move forward with a Request for Proposal to solicit a Power Purchase Agreement provider.
  
Following Council Reports and Final Public Comments, having cleared the entire Agenda, at approximately 9:04 pm, that as they say - was a wrap!



The next meeting of the City Council will be a Joint Meeting with the Fire District on January 22 at 5 pm in the Pavilion. The Joint Meeting Agenda includes the Fire Services Fiscal Review, Fire Emergency Response Routes, and Alarm Notification Systems. On February 6, there is a Study Session of the Council at 4 pm at City Hall. This meeting will include a presentation on the San Mateo County Sea Level Rise Agency and a presentation by NBS on funding options for the Atherton Channel District.

GeorgeR6824xThanks for reading!

George Rodericks
City Manager

Town of Atherton
grodericks@ci.atherton.ca.us




#AthertonTalks
#AthertonCivicCenter

Dec 20

That's A Wrap! - December 19, 2018

Posted on December 20, 2018 at 8:41 AM by grodericks grodericks

Thats A Wrap Logo

Council Meeting Date: December 19, 2018
Video Link: https://www.youtube.com/user/TownOfAtherton/featured

Details of each item can be found via the links to Staff Reports within the narrative. 


The City Council met for their Regular City Council Meeting on Wednesday, December 19 beginning at 7 pm with Open Session. 

The Council held a Moment of Silence for Kathy Hughes Anderson, former Town Arborist and noted that a memorial is being planned for January 13 at the Park. 

The Council also congratulated M-A Football for winning the State Football Championship and noted that there is a parade and ceremony planned for January 12. 
 
Following the Pledge of Allegiance, the Council moved to Presentations. After advising that the County certified the November 2018 Election Results, the City Clerk swore in newly appointed Council Members Widmer, Lempres and DeGolia. Council Members were appointed to their roles pursuant to the State Elections Code as there were no additional candidates seeking election than there were available Council seats. Pursuant to the Elections Code, the Council canceled the Election and candidates are appointed and serve as if elected.   

Following Presentations, the Council moved to Public Comments. A representative from HIP Housing was present to provide comments on the HIP Housing Program and distribute the annual calendar. 

Report.jpegFollowing Public Comment, the Council moved to the City Manager's Report. The City Manager's Report is prepared monthly as part of the City Council's Regular Agenda. In addition to current reports from the City Manager, it includes departmental updates on the various happenings around Town such as reports from Administration, Community Services, Planning, Police, and Public Works. The Council received feedback from the Police Chief on the Police Response Times as well as an update on the recent burglaries in Town.  

After the City Manager's Report, the Council moved to the Consent Agenda consisting of Items 8 through 10. Item No. 10 on the Consent Agenda was removed from the Agenda for discussion immediately following the Consent Agenda. Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council. Included in this month's Consent Agenda were bills and minutes. The Council approved the Consent Agenda, as presented, with the exception of Item No. 10.  

Following the Consent Agenda, the Council took up Item No. 10 for Discussion. Item No. 10 was Approval of a Professional Services Agreement with Community Design Architecture for Green Infrastructure Plan Preparation. Staff answered questions from the Council regarding the State mandate, penalties for non-compliance, timing of compliance, alternatives, locations of possible green infrastructure, viability of the water detention project meeting compliance, cost, ability of a Plan to be drafted by staff, downstream projects (Bayfront Canal), and other bidders. Following public comment and discussion, the Council directed staff to investigate whether Interwest Consulting could prepare the appropriate Green Infrastructure Plan and to reach out to see if there are other possible firms that could complete the project. The Council directed that the results be returned to Council for consideration in January. 

Following the Consent Agenda, the Council took up the Regular Agenda. Item No. 11 was the Civic Center Update: Receive and File the Cost Model Manager, Project Schedule; Authorize an Amendment to Agreement with WRNS for Re-Bid Services; Approve the Civic Center Plans and Specifications and Authorize Bid; and Discuss Project Funding and Cash Flow Projections. Following a staff report and public comments, the Council discussed issues related to the Cost Model Manager, project timing, bid response timing, rebid services, time and materials versus flat fee, project schedule, project revenue projections, and cost estimates. Following discussion, the Council received and filed the Cost Model Manager and Project Schedule; authorized an amendment to contract with WRNS for a Time and Materials Rebid Phase at a not to exceed cost of $65,000; approved the Plans and Specifications for the Project and authorized the Project for Bid. 

Following the preceding, the Council moved to discuss Project Cash Flow and Funding. The Council discussed issues related to interest rates, timing and amount of future revenues, timing of a Certificate of Participation, amount of a Certificate of Participation, early payoff of a Certificate of Participation, call periods, cash flow needs, and the opportunity for additional fundraising. No action was taken on this portion of the item. 

The last item on the Agenda was Item No. 12, Discussion and Direction Regarding the Amended and Restated Franchise Agreement between the Town and Recology San Mateo County for Recyclable Materials, Organic Materials and Solid Waste Collection. Following a staff report and public comment, the Council discussed issues related to the term of the franchise agreement, overall cost of the agreement, status of other agencies in the SBWMA JPA, changes to the agreement, opportunity for new fleet vehicles, alternative fuel vehicles, rate structure and review, benefits and burdens of remaining in the JPA, rate comparisons to other agencies in and not in the JPA, protection of the Town's interests as a member of the JPA, differences and fit of the Town in the JPA, and opportunities in a competitive bid process. Following discussion, the Council directed that staff return in January or February with a rate comparison with similar agencies such as Hillsborough, Ross, Woodside, Portola Valley, etc. and that the City Council Refuse Subcommittee meet with Portola Valley and Woodside to determine if there is any interest in discussing opportunities for the Town to collaborate in a competitive process for services.
  
Following Council Reports and Final Public Comments, having cleared the entire Agenda, at approximately 10:03 pm, that as they say - was a wrap!



The next meeting of the City Council will be a Study Session on January 9 in the Pavilion at 4 pm to hear a presentation on the Caltrain Business Plan. The Council and Town Rail Committee will discuss the Caltrain Business Plan and the future of the Atherton Rail Station, to include issues related to potential impacts of Caltrain's long term service vision for the Town, desired levels of service (from no service to full service), quiet zone and grade crossing expectations, and the impact of possible State legislation on land uses along transportation corridors. 

GeorgeR6824xThanks for reading!

George Rodericks
City Manager

Town of Atherton
grodericks@ci.atherton.ca.us




#AthertonTalks
#AthertonCivicCenter