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May 17

That's A Wrap! - May 15, 2019

Posted to City Manager's Blog by grodericks grodericks

Thats A Wrap Logo

Council Meeting Date: May 15, 2019
Video Link:

Details of each item can be found via the links to Staff Reports within the narrative. 

The City Council met for their Regular City Council Meeting on Wednesday, May 15 beginning at 7 pm with Open Session. A Closed Session was held at 6 pm. Direction was provided to the City Manager on Labor Negotiations and the Council discussed the City Manager's Evaluation process.
Following the Pledge of Allegiance, the Council moved to Presentations. During Presentations, the City Council recognized Gino Gasparini in honor of his retirement from Recology; and presented a Certificate of Recognition to Luca Medici as a "Trash to Art" contest winner.

Following Presentations, the Council moved to Public Comments. 

Report.jpegFollowing Public Comment, the Council moved to the City Manager's Report. The City Manager's Report is prepared monthly as part of the City Council's Regular Agenda. In addition to current reports from the City Manager, it includes departmental updates on the various happenings around Town such as reports from Administration, Community Services, Planning, 
Police, and Public Works. The Council received Oral Reports from the City Manager on various issues.

After the City Manager's Report, the Council moved to the Consent Agenda consisting of Items 8 through 10. Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council. Included in this month's Consent Agenda were bills, minutes, and a Resolution adopting a program for managing PCBs in Building Materials during Building Demolition. Following comments and brief discussion on the the minutes, removing minutes from the January 22, 2019 Joint Meeting with the Fire District for modification and brief questions regarding the Resolution, the Council approved the items on the Consent Agenda, except the January 22 minutes. 

Following the Consent Agenda, the Council took up the Regular Agenda.

Item No. 11 was Approval of a Resolution Governing Town Committees; Setting a Distribution of Staggered Terms; and Adjusting Committee Charter and Membership Detail as Deemed Appropriate. Following a staff report and public comment, the Council discussed the various staggered term scenarios and discussed the merits of continuation of the Civic Center Advisory Committee. Following discussion, the Council adopted the Resolution as presented and given the current status of the project and the desire for the full Council to be involved as needed, opted to discontinue the Civic Center Advisory Committee. The Council directed that should staff need the direction of the Civic Center Advisory Committee Project Management Subcommittee, that staff should return to Council for consideration of reconstituting the subcommittee on an ad hoc basis. The Council asked that staff send letters of appreciation to the members of the Committee thanking them for their service to the Town. 

Item No. 12 was Authorization to Release a Request for Proposal for Procurement Assistance for Solid Waste and Recycling Services. Following a staff report and public comment, the Council discussed the request for proposal, the staff time involved in putting it together and suggested that staff amend the review criteria. Following discussion, the Council authorized release of the request for proposal amending the firm qualifications and project understanding review criteria. 

Item No. 13 was adoption of a Resolution approving the issuance of up to $64 million of solid waste enterprise bonds to refinancing outstanding bonds of the South Bayside Waste Management Authority (SBWMA). Following a brief staff report and public comment, the Council discussed the intended use of the bonds by the SBWMA; the impact on the Town for long-term liability as a member of the SBWMA; the impact on the Town's decision-making for an alternative service provider; and the impact of the Town's decision with respect to the issue on the SBWMA. Following discussion, the Council voted to oppose the adding of additional debt to the SBWMA long-term financial obligations; but expressed support for the refinancing of the SBWMA bond obligations without such additional debt.

Item No. 14 was the Civic Center Update and involved Authorization for the City Manager to execute an Agreement with Wong Electric Inc. to provide electrical services for the Temporary Trailers at the Park; and provide feedback regarding a cost proposal with S.J. Amoroso for a temporary pedestrian pathway during construction of the Civic Center Project. Following a brief staff report and public comment, the Council discussed issues related to wayfinding signage and safety along the pathway. Following discussion, the Council approved the agreement with Wong Electric, Inc. and expressed support for the execution of Change Order No. 1 to add the temporary pedestrian pathway. 

Following Council Reports and Final Public Comments, having cleared the entire Agenda, at approximately 8:24 pm, that as they say - was a wrap!

The next meeting of the City Council will be a Goals Meeting on Tuesday, May 28 at 12 pm in the Main House at the Park. Following the Goals Meeting, the Council will meet again in Study Session on June 5 at 4 pm at the Pavilion in the Park. This meeting will include a review of the full 2019/2020 Budget and input into the Town's Draft Green Infrastructure Plan.

GeorgeR6824xThanks for reading!

George Rodericks
City Manager

Town of Atherton

Jun 08

Town Center Update - June 8, 2019

Posted to Civic Center Project Activity Blog by grodericks grodericks

Construction Site Update

The contractor is beginning to assemble forces and equipment to the site and has added two construction trailers on-site for operational control. One of the trailers will be occupied by the contractor as their site offices. The other trailer will be occupied by the Town's Project Management Team, Marty Hanneman (Interwest) and Paul Beamer (Mack5). The site has been entirely fenced and now has controlled access. 

Soft demolition will begin this coming week on the Town's remaining structures - Emergency Operations Shed, Building and Planning Permit Trailer, Administrative Offices, Police Department Garage, and Historic Town Hall (interior demo only). Full demolition will occur once all the soft demolition work has been completed. We anticipate this to occur in late June. Full demolition will be similar to the full demolition of the old Library building. The structures will go down fairly quickly over a couple of days and then skip loaders will off haul into large trucks to carry off site. No trucks are expected to traverse Ashfield Road. The primary truck route is via El Camino Real and Fair Oaks.  

As the project moves along, webcams will be installed to track the progress of construction. Links to these cameras will be provided on the Project Webpage and via this Blog. A temporary pedestrian path has been added from Ashfield Road to the temporary Library building. The primary purpose of the pathway is to allow residents on Ashfield Road pedestrian access to the Library and Park without traversing El Camino Real. 

Temporary Town Trailers @ Park Update

The move to temporary facilities in the Park has not been without its challenges. As one might expect, the standard challenges associated with moving were all present - lost boxes, hidden boxes, things you need now in boxes that have been misplaced, putting together temporary spaces, rearranging power cords, desks, filing cabinets, and more. But, some of the bigger challenges also presented themselves. For example, the trailer installer has experienced delay in fabricating steps for the trailers so entry is limited to an access ramp only. Stairs are forthcoming. The trailer installer also forgot to install a window in one of the offices (mine). There's one coming. It was supposed to be installed yesterday, but they brought the wrong type of window. So, perhaps next week. The movers were a no show on the first day of the move. Staff began boxing up loads into their personal vehicles to move things over. While we closed down for two days to coordinate the move, the day's delay caused by the movers put things behind schedule.

Inside the trailers, partition offices were being fabricated. Administration and the Post Office was first to finish on Monday, but the installers were delayed and did not finish Building and Planning until Tuesday - after we had opened to the public. That was a bit challenging and frustrating for the public and staff. Kudos go to staff doing their best to find their way through it all.

One more thing - water, fiber, sewer - all good. Power? Not as good. PG&E has still not yet been able to coordinate installation of a new transformer and was delayed in the installation of a meter for the site. The date for the installation is/was well past our move date. Despite City Hall being a critical facility for emergency preparedness, PG&E has advised that they will not be able to update the transformer until mid-August. We have advised that that timing is not acceptable and we're working toward moving that timeline up. In the mean time, City Hall and the Permit Center are running off of a generator.

For the next few weeks, there is a laundry list of items that need to be completed. These include:
  • re-striping parking areas in the Park to accommodate temporary parking and the new City Hall configuration (to include necessary ADA parking)
  • Clearing up and cleaning up barricade areas created as a result of new and necessary wiring
  • Adding signage at the new City Hall to identify parking and specific office areas (Admin/Permit Center/Post Office)
  • Cleaning up the Park Corporation Yard as it will receive increased temporary use as a result of the impacted yard at the Town Center
  • Adding additional outdoor seating around City Hall
  • Relocating the money drop box from old City Hall to temporary City Hall
  • Installing a new Public Notice Board at the new location
  • Installing new wayfinding signs around Town
  • Working with Caltrans for Keep Clear pavement markings at Ashfield and El Camino Real
  • and much, much more.
But, we're up and operational and we're working out the kinks! Come and see us!

Kudos to staff for working hard through it all and making it a successful move despite the challenges. 

George Rodericks
City Manager