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Town LogoTown of Atherton
CITY COUNCIL 
AGENDA
AUGUST 21, 2013
7:00 PM
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California


NOTICE WAS GIVEN THAT THIS MEETING WAS CANCELLED - RESCHEDULED TO SEPTEMBER 4, 2013 AT 5:00 P.M.


This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Wiest, Dobbie, Widmer

3. PRESENTATIONS

San Mateo County Mosquito and Vector Control District Presentation –
Board of Trustee President Sam Lerner, District Manager Bob Gay

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION

6. CITY MANAGER’S REPORT
a. Community Center Advisory Committee Report

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-13)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF MAY 20 SPECIAL MEETING, JUNE 19 REGULAR MEETING, JULY 3 STUDY SESSION, JULY 11 SPECIAL MEETING AND JULY 17 REGULAR MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR JULY, 2013 IN THE AMOUNT OF $1,217,445
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,217,445

10. APPROVAL OF AMENDMENT TO AYSO CONTRACT
Report: City Manager George Rodericks
Recommendation: Approve amendment to AYSO contract

11. APPROVAL OF LACROSSE CONTRACT
Report: City Manager George Rodericks
Recommendation: Approve Lacrosse contract at Holbrook-Palmer Park

12. DISASTER PREPAREDENESS FUND
Report: Police Chief Ed Flint
Recommendation: Adopt the attached resolution authorizing a budget amendment in the amount of $10,000 for disaster preparedness funding for equipment, trailer repairs and maintenance, replenishment of emergency supplies, administrative expenses, and the Town’s participation in local and regional disaster training exercise

13. AMENDMENT TO LAMPHIER-GREGORY AGREEMENT TO PREPARE EIR FOR CARTAN FIELD PROJECT
Report: Town Planner Lisa Costa Sanders
Recommendation: It is recommended that the City Council approve the First Amendment to the Lamphier-Gregory agreement which expands the scope of services to provide additional services and adds $21,518 to the compensation, and authorize the City Manager to execute the amendment

PUBLIC HEARINGS - (Item 14)

14. ADOPT RESOLUTION 13-xx APPROVING AN AMENDED TOWN MASTER FEE SCHEDULE
Report: Finance Director Robert Barron III
Recommendation: Conduct a Public Hearing and adopt resolution 13-xx amending the master fee schedule for the Town of Atherton

REGULAR AGENDA - (Items 15-21)

15. MENLO-ATHERTON LITTLE LEAGUE IMPROVEMENTS AT HOLBROOK-PALMER PARK
Report: Community Services Director Mike Kashiwagi
Recommendation: Review, confirm and provide direction to staff related to:
• Scope of Little League field improvements proposed by Menlo-Atherton Little League (M-ALL)
• Staff understanding and interpretation of the November 2012 Ballot Results related to improvements to the Little League field and surrounding areas at Holbrook Palmer Park
• Draft Facility Agreement between the Town of Atherton and M-ALL outlining the terms of use and responsibilities regarding the construction of proposed improvements and dedicated use of the ball field area at Holbrook Palmer Park

16. RESPONSE TO GRAND JURY REPORT
SOUTH BAYSIDE WASTE MANAGEMENT AUTHORITY BOARD –
ELECTED OFFICIALS OR SENIOR MANAGEMENT STAFF?

Report: City Manager George Rodericks
Recommendation: Consider the attached response to the San Mateo Grand Jury on their Report entitled “South Bayside Waste Management Authority Board – Elected Officials or Senior Management Staff?” and authorize the Mayor to sign and send the letter in response

17. RESPONSE TO GRAND JURY REPORT
SAN MATEO COUNTY SPECIAL DISTRICTS: WHO IS REALLY IN CHARGE OF THE TAXPAYER’S MONEY? THE MOSQUITO DISTRICT EMBEZZLEMENT: IS IT THE TIP OF THE ICEBERG?

Report: City Manager George Rodericks
Recommendation: Consider the attached response to the San Mateo Grand Jury on their Report entitled “San Mateo County Special Districts: Who is Really in Charge of the Taxpayer’s Money? The Mosquito District Embezzlement: Is it the Tip of the Iceberg?” and authorize the Mayor to sign and send the letter in response

18. DRAINAGE MASTER PLAN CONSULTANT AGREEMENT
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize the City Manager to execute a fixed fee contract with NV5, Inc. in the amount of $49,505 to provide municipal engineering services for the Storm Drain Master Plan Update

19. HOLBROOK-PALMER PARK MASTER PLAN CONSULTANT AGREEMENT
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize the City Manager to execute a Professional Services Agreement with Bellinger, Foster, Steinmentz in an amount not to exceed $55,738 to prepare a Master Plan for Holbrook-Palmer Park

20. PRIVATE EVENT RESPONSE – COST REIMBURSEMENT
Report: City Manager George Rodericks
Recommendation: Receive and File

21. ADOPT RESOLUTION NO. 13-__ AUTHORIZING A BUDGET AMENDMENT TO INCREASE CODE ENFORCEMENT HOURS
Report: Community Services Director Mike Kashiwagi
Recommendation: Review the Staff Report and, if appropriate, authorize the City Manager to amend the contract with CSG Consultants to increase the hours of contracted code enforcement from the current 12 hours per week to 20 hours per week; and Adopt Resolution No. 13-__ authorizing a budget amendment of $36,000 to increase the hours of code enforcement

22. COUNCIL REPORTS/COMMENTS - Lewis

23. FUTURE AGENDA ITEMS

24. PUBLIC COMMENTS

25. ADJOURN



PLEASE NOTE THE FOLLOWING INFORMATION:


If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us.

In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours. The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. Items on this Agenda may be reordered at the discretion of the City Council at the meeting. 


Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office 
at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II.