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Town of Atherton

CITY COUNCIL 
AGENDA
January 17, 2018

7:00 p.m. Regular Session
94 Ashfield Road






This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

Council Member Lempres will be teleconferencing from the following location:
The Westin Washington, D.C. City Center
1400 M Street NW
Washington, District of Columbia 20005 United States
Phone: (1)(202) 429-1700

Council Member Widmer may be teleconferencing in from the following location:
158 Glenwood Avenue
Atherton, CA 94027


1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Wiest, Widmer, Lewis, DeGolia, Lempres

3. PRESENTATIONS

• Presentation from Atherton Disaster and Preparedness Team (ADAPT)
• Presentation by San Mateo County Library – Annual Report – Francisco Vargas

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-13)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF DECEMBER 12 SPECIAL MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes for December 12 special meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR DECEMBER IN THE AMOUNT OF $858,320
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $858,320

10. RESOLUTION AUTHORIZING THE DESTRUCTION OF RECORDS PURSUANT TO GOVERNMENT CODE SECTION 34090
Report: Chief Steve McCulley
Recommendation: Adopt the attached Resolution authorizing the destruction of certain records pursuant to Government Code Section 34090

11. 540, 560 AND 596 FLETCHER DRIVE – GENERAL PLAN DIAGRAM AND ZONING MAP ERROR
Report: Town Planner Lisa Costa Sanders
Recommendation: Adopt the attached Resolution correcting the General Plan, Land Use and Circulation Diagram clerical error and introduce the attached Zoning Ordinance Amendment correcting the Zoning Map clerical error related to properties located at 540, 560 and 596 Fletcher Drive

12. ADOPT A RESOLUTION APPROVING A GREEN INFRASTRUCTURE (GI) WORKPLAN FOR STORMWATER IN ACCORDANCE WITH REQUIREMENTS OF THE SAN FRANCISCO BAY REGIONAL WATER QUALITY CONTROL BOARD’S MUNICIPAL REGIONAL PERMIT (MRP) PROVISION C.3.J
Report: Acting Public Works Director David Huynh
Recommendation: It is recommended that the City Council adopt a resolution approving a Green Infrastructure (GI) Workplan for Stormwater (Plan) in accordance with requirements of the San Francisco Bay Regional Water Quality Control Board’s Municipal Regional Permit (MRP) provision C.3.J

13. COUNCIL COMMITTEE ASSIGNMENTS

Report: City Clerk Theresa DellaSanta
Recommendation: Receive and File the Mayor’s City Council Committee Assignments

PUBLIC HEARING – (Item 14)

14. INTRODUCTION OF AN ORDINANCE AMENDING SECTION 13.10.070 OF THE ATHERTON MUNICIPAL CODE FOR PUBLIC, EDUCATIONAL AND ACCESS SUPPORT FEES FROM VIDEO SERVICE PROVIDERS
Report: City Manager George Rodericks
Recommendation: Introduction of ordinance amending Section 13.10.070(b)(1)(B) of the Atherton Municipal Code to reauthorize fee to be paid by video service providers for Public, Educational and Government (PEG) access support

REGULAR AGENDA – (Items 15-21)

15. ADOPT THE RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE TOWN OF ATHERTON
Report: City Manager George Rodericks
Recommendation: Adopt the Resolution of Intention to approve an amendment to the contract between the Board of Administration California Public Employees’ Retirement System (CalPERS) and the City Council of the Town of Atherton

16. REVIEW, DISCUSS AND PROVIDE DIRECTION REGARDING ENGINEERING ALTERNATIVES AND STAKEHOLDER FEEDBACK TO IMPROVE SAFETY AND OPERATIONS OF THE EL CAMINO REAL/SELBY LANE INTERSECTION
Report: Mike Kashiwagi, Interwest Consulting
Recommendation: Review, discuss, and provide direction regarding the results of engineering review and stakeholder feedback to improve safety and operations of the El Camino Real/Selby Lane intersection

17. CALTRAIN ELECTRIFICATION PROJECT - DISCUSS AND PROVIDE DIRECTION REGARDING OVERHEAD CONTACT SYSTEM (OCS) POLE OPTIONS AND COLOR PREFERENCE FOR POLES WITHIN ATHERTON STATION
Report: Mike Kashiwagi, Interwest Consulting
Recommendation: Discuss and provide direction regarding options for OCS poles within the Town of Atherton and color preference for poles within Atherton Station

18. RESIDENTIAL FALSE ALARM RESPONSES – CONSIDERATION OF A SERVICE CHARGE FOR FALSE ALARMS AND AN ANNUAL PERMIT RENEWAL FEE
Report: Police Chief Steve McCulley
Recommendation: Review and discuss; and, if appropriate, direct staff to incorporate a false alarm service charge process and return with amendments to the Town’s Alarm Ordinance to require an annual permit renewal fee following an inspection report

19. CIVIC CENTER UPDATE: RECEIVE AND FILE THE COST MODEL MANAGER, PROJECT SCHEDULE AND CONSTRUCTION COST ESTIMATE; AUTHORIZE THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE AN AGREEMENT AMENDMENT WITH MURRAY ENGINEERS INC. FOR: GEOTECHNICAL DESIGN REVIEW & CONSTRUCTION OBSERVATION SERVICES; AND PROVIDE DIRECTION ON IMPACTED HERITAGE TREES AND, IF APPROPRIATE, DIRECT THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH WRNS STUDIO FOR REDESIGN OPTIONS
Report: Marty Hanneman, Interwest Consulting
Recommendation:
1) Receive and file the Cost Model Manager (CMM), Project Schedule and Construction Cost Estimate; and
2) Authorize the City Attorney to prepare and the City Manager to execute an amendment to the consulting services agreement with Murray Engineers Inc., to provide Geotechnical design review and Construction observation services for a not to exceed fee of $66,500; and
3) Provide direction on Heritage Trees impacted by the Civic Center Project; and, if appropriate, direct the City Attorney to prepare and the City Manager to execute an amendment to the consulting services agreement with WRNS Studio for any redesign options selected

20. REVIEW, DISCUSS, AND, IF APPROPRIATE, AUTHORIZE STAFF TO SEEK PROPOSALS FROM CONSULTANT FIRMS TO ASSIST WITH THE UPDATES TO THE TOWN’S BUSINESS LICENSE ORDINANCE AND PROPOSED TAX MEASURE
Report: Finance Director Robert Barron III
Recommendation: Review, Discuss, and, if appropriate, authorize staff to seek proposals from consultant firms to assist with the updates to the Town’s business license ordinance and proposed tax measure

21. FIRE SERVICES FISCAL REVIEW – PROVIDE REVIEW, FEEDBACK AND DIRECTION ON NEXT STEPS
Report: City Manager George Rodericks
Recommendation: Review the Fire Services Fiscal Review (“Study”) and provide feedback to staff and direction on next steps

22. COUNCIL REPORTS/COMMENTS

23. FUTURE AGENDA ITEMS

24. PUBLIC COMMENTS

25. ADJOURN

PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)