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    Town of Atherton
CITY COUNCIL 
AGENDA
December 20, 2017
6:00 p.m. Regular Session
Holbrook-Palmer Park
Main House
150 Watkins Ave


This Agenda may not reflect the actual order of items.  The order of items is subject to change based on Council action.

Council Member Widmer may be teleconferencing in from the following location:
158 Glenwood Avenue
Atherton, CA 94027

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lempres, Wiest, Lewis Widmer, DeGolia

3. PRESENTATIONS

COUNCIL REORGANIZATION 
a) Message from Outgoing Mayor 
b) Selection of Mayor and Vice Mayor 
c) Oath of Office -New Mayor and Vice Mayor
d) Message from Incoming Mayor 

PROCLAMATION

Public Works Superintendent Steve Tyler – Retirement

OATH OF OFFICE

Police Officer Chris Greene
Police Dispatcher Kristine Cisco

4. PUBLIC COMMENTS
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.  Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT   

CONSENT CALENDAR   (Items 8-17)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council.  If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF NOVEMBER 15 REGULAR MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes for November 15 regular meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR NOVEMBER IN THE AMOUNT OF $1,943,731

Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,943,731

10. ADOPTION OF A RESOLUTION DECLARING THE RESULTS OF THE CONSOLIDATED MUNICIPAL, SCHOOL AND SPECIAL DISTRICT ELECTION FOR MEASURE “F” ADOPTED ON NOVEMBER 7, 2017
Report: City Clerk Theresa DellaSanta
Recommendation: Adopt Resolution 17-xx declaring the results of Measure “F” submitted to voters on November 7, 2017

11. ADOPTION OF A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF THE POOLED LIABILITY ASSURANCE NETWORK “PLAN” JOINT EXERCISE OF POWERS AGREEMENT

Report: City Manager George Rodericks
Recommendation: Adopt the attached Resolution Approving and Authorizing the Execution of the Pooled Liability Assurance Network “PLAN” Joint Exercise of Powers Agreement (PLAN JPA)

12. ADOPTION OF A RESOLUTION MAKING A DETERMINATION OF PROPERTY TAX EXCHANGE PURSUANT TO REVENUE AND TAXATION CODE SECTION 99 FOR DETACHMENT OF A PORTION OF 501 PALMER FROM THE TOWN OF ATHERTON
Report: Lisa Costa Sanders
Recommendation: Adopt the attached Resolution providing for zero property tax transfer associated with the detachment of a portion of 501 Palmer from the Town of Atherton

13. AWARD A CONSULTANT SERVICES AGRREMENT TO STANTEC CONSULTING SERVICES INC. FOR A TRAFFIC STUDY/SAFETY ANALYSIS ALONG THE ALAMEDA DE LAS PULGAS CORRIDOR BETWEEN VALPARAISO AVENUE AND WOODSIDE ROAD
Report: Mike Kashiwagi
Recommendation: Authorize the City Attorney to prepare and the City Manager to execute a professional services agreement with Stantec Consulting Services Inc. for a not to exceed fee of $30,000 to perform traffic engineering services necessary to prepare a traffic study/safety analysis along the Alameda de las Pulgas corridor between Valparaiso Avenue and Woodside Road

14. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE CULVERT REPAIR DRAINAGE IMPROVEMENT PROJECT
Report: Mike Kashiwagi
Recommendation: Accept work and authorize recording of a Notice of Completion for the 2017 Culvert Repair Drainage Improvement Project, Number 56082

15. ADOPT THE ATTACHED RESOLUTION FOR ACCEPTING ALLOCATION OF THE FY 2017 MEASURE A PEDESTRIAN AND BICYCLE PROGRAM FUNDS FOR THE MIDDLEFIELD ROAD CLASS II BICYCLE LANES IMPROVEMENTS PROJECT

Report: Mike Kashiwagi
Recommendation: Adopt a Resolution in support of San Mateo County Transportation Authority (SMCTA) 2017 Measure A Pedestrian and Bicycle Program grant application totaling $733,000 for funding the Middlefield Road Class II Bicycle Lanes Improvements Project

16. AWARD A CONSULTANT SERVICES AGREEMENT TO TJKM TRANSPORTATION CONSULTANTS TO PREPARE A STUDY FOR LOCAL TRAFFIC FLOW / LONG RANGE PLANNING SOLUTIONS
Report: Mike Kashiwagi
Recommendation: Authorize the City Attorney to prepare and the City Manager to execute a professional services agreement with TJKM Transportation Consultants (TJKM), for a not to exceed fee of $55,000 to perform traffic engineering services and necessary for the completion of a Town wide local traffic flow / long range planning solutions study

17. AUTHORIZE STAFF TO ISSUE A REQUEST FOR PROPOSAL TO CONSTRUCT SITE IMPROVEMENTS FOR TEMPORARY LIBRARY MODULAR BUILDINGS FOR THE ATHERTON TOWN CENTER PROJECT

Report: Mike Kashiwagi
Recommendation: Authorize staff to issue a Request for Proposal (RFP) to furnish all labor, equipment and materials and perform all work necessary and incidental to construct site improvements at the civic center at the corner of Maple Avenue and Dinkelspiel Station Lane to accommodate Temporary Library Modular Buildings for the Atherton Town Center Project

PUBLIC HEARING –  None.

REGULAR AGENDA – (Items 18-19)

18. CALTRAIN ELECTRIFICATION PROJECT - DISCUSS AND PROVIDE INPUT TO CALTRAIN REGARDING PREFERENCE OF OVERHEAD CONTACT SYSTEM (OCS) POLE DESIGN WHERE CENTER POLES CANNOT BE USED WITHIN THE TOWN OF ATHERTON
Report: Mike Kashiwagi
Recommendation: Discuss and provide input regarding the use of a Single Track Cantilever vs. Double Track Cantilever OCS Pole System for areas within Atherton where center poles cannot be used due to inadequate width between the northbound and southbound tracks and authorize the City Manager to send a formal written request to Caltrain

19. CIVIC CENTER PROJECT: PROVIDE DIRECTION ON IMPACTED HERITAGE TREES; AND, IF APPROPRIATE, DIRECT THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH WRNS STUDIO FOR REDESIGN OPTIONS
Report: Mike Kashiwagi / Marty Hanneman
Recommendation: Provide direction on Heritage Trees impacted by the Civic Center Project; and, if appropriate, direct the City Attorney to prepare and the City Manager to execute an amendment to the consulting services agreement with WRNS Studio for redesign options

20. COUNCIL REPORTS/COMMENTS

21. FUTURE AGENDA ITEMS

22. PUBLIC COMMENTS

23. ADJOURN



PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)