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    Town of Atherton
CITY COUNCIL 
AGENDA
November 15, 2017
7:00 p.m. Regular Session
94 Ashfield Road


This Agenda may not reflect the actual order of items.  The order of items is subject to change based on Council action.

Council Member Widmer may be teleconferencing in from the following location:
158 Glenwood Avenue
Atherton, CA 94027

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lempres, Wiest, Lewis Widmer, DeGolia

3. PRESENTATIONS

4. PUBLIC COMMENTS
(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.  Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT   

CONSENT CALENDAR   (Items 8-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council.  If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)
8. APPROVAL OF OCTOBER 18 REGULAR MEETING AND NOVEMBER 1 SPECIAL MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes for October 18 regular meeting and November 1 special meeting

9. APPROVAL OF BILLS AND CLAIMS FOR OCTOBER IN THE AMOUNT OF $1,373,986
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,373,986

10. ACCEPTANCE OF TREASURER’S REPORT FOR THE FIRST QUARTER ENDED SEPTEMBER 30, 2017
Report: Finance Director Robert Barron III
Recommendation: Accept the Treasurer’s Report for the first Quarter Ended September 30, 2017

11. APPROVE REORGANIZATION OF PUBLIC WORKS DEPARTMENT AND APPROVE RESOLUTION AMENDING THE TOWN’S FY 2017/18 SALARY SCHEDULE AND CLASSIFICATIONS
Report: Deputy City Manager Theresa DellaSanta
Recommendation: 
Reclassify the Public Works Superintendent position to Public Works Director/City Engineer; the Associate Engineer to Senior Engineer/Maintenance Manager; and the Town Arborist to Town Arborist/ Park Manager;
Adopt the attached Resolution approving the salary range for each position; and
Terminate contract with Interwest Consulting Group, Inc. for Public Works Director/City Engineer services, effective for December 31, 2017.

12. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE MIDDLEFIELD ROAD COMPLETE STREETS INTERSECTION IMPROVEMENTS PROJECT
Report: Mike Kashiwagi 
Recommendation: Accept work and authorize recording of a Notice of Completion for the Middlefield Road Complete Streets Intersection Improvements Project, (Project Number 56079)

13. DIRECT THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE PENINSULA CORRIDOR JOINT POWERS BOARD FOR THE CALTRAIN PENINSULA CORRIDOR ELECTRIFICATION PROJECT
Report: Mike Kashiwagi
Recommendation: Direct the City Attorney to prepare and the City Manager to execute an Agreement with the Peninsula Corridor Joint Powers Board (JPB) which defines the respective rights, obligations, and agreement between the JPB and Town of Atherton related to the design and construction of the Caltrain Peninsula Corridor Electrification Project

14. RESOLUTION TO REJECT CLAIMS OF MEDINA SETO LAW GROUP ON BEHALF OF CHRIS GARCIA, IRELYN GARCIA, JASMINE GARCIA, JODI COHEN, JULIE DALE, AND ZEALYN GARCIA
Report: Deputy City Manager/City Clerk Theresa DellaSanta
Recommendation: Adopt Resolution 17-xx denying the claim filed by Medina Seto Law Group on behalf of Chris Garcia, Irelyn Garcia, Jasmine Garcia, Jodi Cohen, Julie Dale, and Zealyn Garcia

PUBLIC HEARING – (Item 15)

15. REQUEST FOR A TENTATIVE PARCEL MAP TO MERGE SIX PARCELS INTO ONE PARCEL FOR THE CIVIC CENTER PROJECT AT 91 ASHFIELD ROAD AND 2 DINKELSPIEL STATION LANE (APNS 060-321-010, 060-321- 130, 060-323-180, 060-323-010, 060-321-170 and 060-321-160)
Report:
Recommendation: The Planning Commission recommends that the City Council conduct the public hearing and approve the Tentative Parcel Map Certificate to merge six parcels into one parcel at the Atherton Civic Center based on the findings listed below:
1. The Tentative Parcel Map is in conformance with the Subdivision Map Act and the Atherton Subdivision Ordinance. 
2. The size and shape of the proposed subdivision is in general conformance with Town requirements and the general pattern of the neighborhood and will not cause traffic, health or safety hazards.
3. The proposed subdivision will have proper and sufficient access to a public street.
4. The proposed map and the design or improvement of the proposed subdivision is consistent with the Atherton General Plan.
5. The site is physically suitable for the proposed type of development.
6. The site is physically suitable for the proposed density of development.
7. The design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat.
8. The design of the subdivision or the type of improvements is not likely to cause serious public health problems.
9. The design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision, or that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to those previously acquired by the public. 
10. Discharge of waste from the proposed subdivision will not result in violation of existing water quality requirements prescribed by the regional water quality control board. 

REGULAR AGENDA – (Items 16-19)

16. MIDDLEFIELD ROAD CLASS II BICYCLE LANES IMPROVEMENTS PROJECT CONCEPT PLAN
Report: Mike Kashiwagi
Recommendation: Receive and provide feedback on the concept plans for the Middlefield Road Class II Bicycle Lanes Improvements Project

17. REVIEW THE PLANS FOR A PROPOSED CLAY TENNIS COURT AT HOLBROOK PALMER PARK AND PROVIDE STAFF WITH DIRECTION REGARDING ITS ACCEPTANCE AND USE, TOGETHER WITH AN EXTENSION OF THE AGREEMENT WITH PLAYER CAPITAL TENNIS
Report: City Manager George Rodericks
Recommendation: Review the plans for a new clay tennis court retrofit on Court #3 at the Atherton Tennis Facility and, if acceptable, direct the City Attorney to prepare and the City Manager to execute an amendment to the agreement with Player Capital Tennis (dated Sept. 25, 2014) for installation of the new court and rules for its use, as well as an extension of their agreement for the final 3-year term

18. DISCUSSION OF NEXT STEPS FOR PARK IRRIGATION SYSTEMS AND UPDATE AND DIRECTION ON PARK STATUE RESTORATION
Report: Mike Kashiwagi, Public Works Superintendent Steve Tyler
Recommendation: Review and discuss next steps for irrigation systems in the Park and receive an update on the status of Park Statues and provide direction to staff on next steps for their restoration

19. CIVIC CENTER UPDATE: RECEIVE AND FILE THE COST MODEL MANAGER AND PROJECT SCHEDULE; AUTHORIZE THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE AN AGREEMENT AMENDMENT WITH WRNS STUDIOS FOR: ADDITIONAL LANDSCAPE DESIGN FOR THE CORP YARD SITE AND SECURITY AND VIDEO SYSTEMS DESIGN FOR THE CITY HALL/POLICE BUILDING; PROVIDE FEEDBACK AND DIRECTION ON: UTILITY NEGOTIATIONS; 73 ASHFIELD ROAD AND 76 FAIR OAKS LANE PROPERTY LINES; RECEIVE PLANNING COMMISSION ACTIONS UPDATE; AND RECEIVED PROJECT MANAGEMENT COMMITTEE MEETING UPDATE
Report: Mike Kashiwagi / Marty Hanneman
Recommendation: 
1) Receive and file the Cost Model Manager (CMM) and Project Schedule, and
2) Authorize the City Attorney to prepare and the City Manager to execute an amendment to the consulting services agreement with WRNS Studio via Sub-consultant to provide additional security and video systems design for the City Hall/Police Building for a not to exceed fee of $38,500, and
3) Authorize the City Attorney to prepare and the City Manager to execute an amendment to the consulting services agreement with WRNS Studio via Sub-consultant to provide additional landscape design services for Corporation Yard site for a not to exceed fee of $6,000, and
4) Provide direction on on-going negotiations with the following utilities: West Sanitary Sewer, AT&T, and Cal Water, and 
5) Provide direction for the proposed new fence along the property line with 73 Ashfield Road and 76 Fair Oaks Lane, and
6) Receive update on October 25, 2017 Planning Commission meeting actions, and
7) Receive update on November 7, 2017 Project Management Committee meeting.

20. COUNCIL REPORTS/COMMENTS

21. FUTURE AGENDA ITEMS

22.   PUBLIC COMMENTS

23. ADJOURN



PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)