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Town of Atherton

CITY COUNCIL 
AGENDA
November 1, 2107

91/94 Ashfield Road
Special Meeting
4:00 PM





This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

Council Member Widmer may be teleconferencing from the following location:
158 Glenwood Avenue
Atherton, CA 94027

4:00 PM CLOSED SESSION IN ADMIN CONFERENCE ROOM

ROLL CALL  Lempres, Wiest, Lewis, Widmer, DeGolia

PUBLIC COMMENTS 

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Subsection (a) of Government Code Section 54956)

One (1) Case

Public Announcement of Closed Session Items

ADJOURN AND RECONVENE TO SPECIAL MEETING IN THE COUNCIL CHAMBERS AT 94 ASHFIELD ROAD, ATHERTON, CA

PUBLIC COMMENTS – (Limited to items on the agenda)

4:30 PM ACTION ITEM

1. AUTHORIZE THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE A CONSULTANT SERVICES AGREEMENT WITH TETRA TECH INC. FOR PRELIMINARY ENGINEERING DESIGN SERVICES FOR THE HOLBROOK-PALMER PARK WATER CAPTURE FACILITY; AND APPROVE A TASK ORDER FOR INTERWEST CONSULTING GROUP FOR PROJECT MANAGEMENT SERVICES
Report: Mike Kashiwagi
Recommendation: 
a. Authorize the City Attorney to prepare and the City Manager to execute a professional services agreement with Tetra Tech Inc., for a not to exceed fee of $550,000 to prepare only Phase I - Preliminary Engineering Concept Design and estimate services necessary for the Holbrook-Palmer Park Water Capture Facility;
b. Approve a Task Order for Interwest Consulting Group to provide Project Management Services through Preliminary Engineering Concept Design for a not to exceed fee of $136,200; and
c. Authorize the City Attorney to prepare and the City Manager to execute any necessary amendments thereto.

2. ADOPTION OF A RESOLUTION FOR THE FY 2017-18 BUDGETED REVENUES AND EXPENSES FOR THE ROAD MAINTENANCE AND REHABILITATION ACCOUNT
Report: Mike Kashiwagi
Recommendation: Adopt the attached Resolution No. 17-XX accepting the budgeted revenues and expenditures of the FY 2017-18 Road Maintenance and Rehabilitation Account (RMRA) funds in the estimated amount of $40,398 in accordance with the Road Repair and Accountability Act of 2017.  Accept the list of projects corresponding to the adopted town budget and direct staff to forward to the California Transportation Commission (CTC) to receive RMRA funds

STUDY SESSION ITEMS

3. EDUCATIONAL MEETING ON POWER PURCHASE AGREEMENTS
Report: Presentation by Craig Lewis, Clean Coalition

4. UPDATE/DIRECTION ON RECOLOGY FRANCHISE RENEWAL NEGOTIATIONS
Report: Refuse/Recycling Subcommittee and City Manager George Rodericks

ADJOURN


Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before the City Council meeting at the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us. The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)