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Town of Atherton

CITY COUNCIL 
AGENDA
September 20, 2017

7:00 p.m. Regular Session
94 Ashfield Road






This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

Council Member Widmer will be teleconferencing in from the following location:
158 Glenwood Avenue
Atherton, CA 94027


1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lempres, Wiest, Lewis Widmer, DeGolia

3. PRESENTATIONS

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-21)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF JULY 19 REGULAR MEETING, AUGUST 28 SPECIAL MEETING, AND SEPTEMBER 6 SPECIAL MEETING MINUTES
Report: Deputy City Clerk Judi Herren
Recommendation: Approve meeting minutes for July 19 regular meeting, August 28 special meeting, and September 6 special meeting

9. APPROVAL OF BILLS AND CLAIMS FOR JULY 2017 IN THE AMOUNT OF $2,168,571 AND AUGUST 2017 IN THE AMOUNT OF $1,935,899
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $4,104,470

10. ACCEPTANCE OF TREASURER’S REPORT FOR THE FOURTH QUARTER ENDED JUNE 30, 2017
Report: Finance Director Robert Barron III
Recommendation: Accept the Treasurer’s Report for the fourth Quarter Ended June 30, 2017

11. RESOLUTION TO REJECT CLAIM OF CYRUS S. SAFAI
Report: Deputy City Clerk Judi Herren
Recommendation: Adopt Resolution 17-XX denying the claim filed by Cyrus S. Safai

12. SECOND READING OF AN ORDINANCE ADDING CHAPTER 15.64 TO THE ATHERTON MUNICIPAL CODE RELATING TO EXPEDITED, STREAMLINED PERMITTING PROCESS FOR ELECTRICAL VEHICLE CHARGING STATIONS
Report: Building Official Mike Greenlee
Recommendation: Waive further reading and adopt an Ordinance of the City Council of the Town of Atherton adding Chapter 15.64 to the Atherton Municipal Code relating to the expedited and streamlined permitting process for electrical vehicle charging stations in compliance with Assembly Bill AB1236

13. POLICE DEPARTMENT RADIO RECEIVER EXPANSION
Report: Sergeant Sherman Hall
Recommendation: 1) Direct the City Attorney to prepare and the City Manager to execute a memorandum of understanding between the Town of Atherton and the Menlo Park Fire Protection district to use their facilities to expand radio coverage for the Police Department; and 2) Authorize the expenditure of no more than $41,000 to purchase and install new equipment on Fire District facilities as well as a cellular telephone site on Haven Avenue in Menlo Park

14. ACCEPTANCE OF THE FINAL PARCEL MAP AT 10 SARGENT LANE AND AUTHORIZE RECORDATION (APN 073-261-030)
Report: Senior Planner Stephanie B. Davis
Recommendation: It is recommended that the City Council determine that the Final Parcel Map is in conformity with the approved Tentative Parcel Map, the requirements of Title 16 (Subdivisions) of the Atherton Municipal Code and the California Subdivision Map Act and accept the Final Parcel Map for recording

15. ACCEPTANCE OF THE FINAL PARCEL MAP AT 336 WALSH ROAD AND AUTHORIZE RECORDATION (APN 073-220-030)
Report: Senior Planner Stephanie B. Davis
Recommendation: It is recommended that the City Council determine that the Final Parcel Map is in conformity with the approved Tentative Parcel Map, the requirements of Title 16 (Subdivisions) of the Atherton Municipal Code and the California Subdivision Map Act and accept the Final Parcel Map for recording

16. RESOLUTION AUTHORIZING EXECUTION OF COOPERATION AGREEMENTS WITH NON-ENTITLEMENT CITIES FOR PARTICIPATION IN THE COUNTY’S HOUSING AND COMMUNITY DEVELOPMENT PROGRAMS
Report: Deputy City Manager Theresa DellaSanta
Recommendation: Approve Resolution authorizing execution of cooperation agreements with non-entitlement cities for participation in the county’s housing and community development programs

17. RESOLUTION AUTHORIZING THE DESTRUCTION OF RECORDS PURSUANT TO GOVERNMENT CODE SECTION 34090
Report: Deputy City Clerk Judi Herren
Recommendation: Adopt the attached Resolution authorizing the destruction of certain records pursuant to Government Code Section 34090

18. ADOPTION OF RESOLUTION ACCEPTING EXPENDITURES FOR BALANCE OF FISCAL YEAR 2017-2018 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF), CITIZEN’S OPTION FOR PUBLIC SAFETY (COPS) GRANT
Report: Chief Steven D. McCulley
Recommendation: Adopt the attached resolution accepting the recommended expenditures of the remaining balance of FY 2017-18 Supplemental Law Enforcement Services Fund (SLESF), Citizen’s Option for Public Safety (COPS) Grant in the amount of $100,000.00 in accordance with California state requirements

19. APPROVE AN AMENDMENT TO THE WRECO AGREEMENT FOR CONSULTANT DESIGN PROFESSIONAL SERVICES TO INCLUDE THE STUDY OF EL CAMINO REAL STORM WATER DRAINAGE
Report: City Engineer Marty Hanneman
Recommendation: Authorize the City Attorney to prepare and the City Manager to execute an amendment to the Design Professional Service Agreement with WRECO to include the study of El Camino Real storm water drainage within the Town’s limits for a not to exceed fee of $42,210

20. ESTABLISH SPEED LIMITS – ALEJANDRA LANE, FAIR OAKS LANE, JAMES AVENUE, AND WALSH ROAD
Report: Community Services Director Michael Kashiwagi
Recommendation: Staff recommends City Council declares the following speed limits based upon the engineering and speed studies and other related information:
• Alejandra Avenue – between El Camino Real and Emilie Ave 25 mph
• Fair Oaks Lane – between Middlefield Rd and El Camino Real 25 mph
• James Avenue – between Middlefield Rd and Irving Ave 25 mph
• Walsh Road – between Alameda de las Pulgas and Valley Rd 30 mph


21. AWARD OF CONTRACT FOR THE CULVERT REPAIR DRAINAGE IMPROVEMENT PROJECT, PROJECT NUMBER 56082
Report: City Engineer Marty Hanneman
Recommendation: Award the construction contract for Culvert Repair Drainage Improvement Project, Project Number 56078 to the lowest responsive bidder, Advanced Chemical Transport of San Diego for $177,526.17; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town

REGULAR AGENDA – (Items 22 – 27)

22. APPROVE RESOLUTION TO AUTHORIZE A BUDGET AMENDMENT FOR ELECTRIC VEHICLE CHARGING STATION EQUIPMENT AT HOLBROOK-PALMER PARK AND TOWN PERMIT CENTER; OR DIRECT STAFF TO RE-BID THE PROJECT
Report: Finance Director Robert Barron III
Recommendation: Approve the Resolution to authorize a budget amendment for $11,896 to come from the unallocated Capital Improvement Fund 401, Unappropriated Reserve, for the two (2) Level-2 Electric Vehicle Charging Stations to be installed at Holbrook-Palmer Park and Town Permit Center; or direct staff to re-bid the project

23. RESPONSE TO GRAND JURY REPORT: “ENGLISH IS NOT OUR ONLY LANGUAGE: ARE LOCAL LAW ENFORCEMENT AGENCIES PROVIDING MULTI-LINGUAL ACCESS TO OUTREACH PROGRAMS”
Report: Chief Steven D. McCulley
Recommendation: Consider the attached response to the San Mateo Grand Jury on their report entitled “English Is Not Our Only Language” and, if appropriate, authorize the Mayor to sign the response letter

24. RESPONSE TO GRAND JURY REPORT “A DELICATE BALANCE: PRIVACY VS. PROTECTION”
Report: Chief Steven D. McCulley
Recommendation: Consider the attached response to the San Mateo Grand Jury on their report entitled “A Delicate Balance: Privacy vs. Protection” and, if appropriate, authorize the Mayor to sign the response letter

25. AUTHORIZE STAFF TO ISSUE A REQUEST FOR PROPOSAL FOR ADDITIONAL TRAFFIC STUDY ALONG THE ALAMEDA DE LAS PULGAS CORRIDOR BETWEEN VALPARAISO AVENUE AND WOODSIDE ROAD
Report: City Engineer Marty Hanneman
Recommendation: Authorize issuance of a Request for Proposal (RFP - Attached) to prepare additional traffic study analysis along the Alameda de las Pulgas corridor between Valparaiso Avenue and Woodside Road

26. BAYFRONT CANAL/ATHERTON CHANNEL FLOOD PROTECTION AND RESTORATION PROJECT PLANNING, DESIGN, AND ENVIRONMENTAL PERMITTING MEMORANDUM OF UNDERSTANDING (MOU)
Report: City Engineer Marty Hanneman
Recommendation: 1) Authorize the City Attorney to prepare and the City Manager to execute a Memorandum of Understanding (MOU) in partnership with the City of Redwood City, City of Menlo Park, Town of Atherton, and the County of San Mateo (The Collaborative) to complete the planning, design, environmental permitting, and secure property access rights for the proposed Bayfront Canal/Atherton Channel Flood Protection and Restoration Project (Project); or 2) Receive the proposed Project MOU and request The Collaborative to delay its approval of the MOU until after a substantial portion of the design work has been completed on the Holbrook-Palmer Park Water Capture Project to determine the project benefits this may have for the Project

27.
CIVIC CENTER UPDATE: RECEIVE AND FILE THE COST MODEL MANAGER AND PROJECT SCHEDULE; AUTHORIZE THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE AN AGREEMENT AMENDMENT WITH WRNS STUDIOS FOR LEED CERTIFICATION, PROVIDE DIRECTION ON: POTENTIAL SOLAR-POWER PURCHASE AGREEMENT, CORPORATION YARD BUILDING RENOVATION, PROPERTY LINE ISSUE ADJACENT TO POLICE BUILDING AND FOR THE TREES BEHIND LIBRARY
Report: City Engineer Marty Hanneman
Recommendation: 1) Receive and file the Cost Model Manager (CMM) and Project Schedule; and 2) Authorize the City Attorney to prepare and the City Manager to execute an amendment to the consulting services agreement with WRNS Studio to provide Leadership in Energy and Environmental Design (LEED) certification and the necessary designs and documentation for the Library for a not to exceed fee of $19,050; and for the City Hall/Police Building for a not to exceed fee of $74,000; and 3) Provide direction for a potential Solar Power Purchase Agreement (PPA); and 4) Provide direction on whether to remove the renovation of the Corporation Yard building from the Civic Center project; and 5) Provide direction for the proposed new fence along the property line with 73 Ashfield Road; and 6) Provide direction for the trees behind Library adjacent to the property on 81 Maple Avenue

28. COUNCIL REPORTS/COMMENTS

29. FUTURE AGENDA ITEMS

30. PUBLIC COMMENTS

31. ADJOURN

PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)