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Town of Atherton

CITY COUNCIL 
AGENDA
June 21, 2017

Closed Session
91 Ashfield Road
6:30 p.m.
TOWN COUNCIL CHAMBERS
Regular Session
94 Ashfield Road
    
7:00 p.m.




This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

6:30 PM CLOSED SESSION IN CONFERENCE ROOM

Council Member Widmer will be teleconferencing in from the following location:
158 Glenwood Avenue
Atherton, CA 94027

ROLL CALL Lempres, Wiest, Lewis, Widmer, DeGolia

PUBLIC COMMENTS

Public Announcement of Closed Session Items

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b)

City Manager

ADJOURN AND RECONVENE IN REGULAR SESSION

7:00 REGULAR SESSION

Council Member Widmer will be teleconferencing in from the following location:
158 Glenwood Avenue
Atherton, CA 94027

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lempres, Wiest, Lewis Widmer, DeGolia

3. PRESENTATIONS

• Outgoing Committee Members Recognition
o Kenneth Hausman – Audit and Finance Committee
o William Hoy – Park and Recreation Committee
o Jim Massey – Audit and Finance Committee

• Annual Report – Mosquito & Vector Control Representative – Mason Bruschy

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-11)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF MAY 17 REGULAR MEETING AND JUNE 7 SPECIAL MEETING MINUTES
Report: Acting City Clerk Judi Herren
Recommendation: Approve meeting minutes for May 17 and June 7, 2017

9. APPROVAL OF BILLS AND CLAIMS FOR MAY, 2017 IN THE AMOUNT OF $1,217,828
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,217,828

10. AWARD A CONSTRUCTION CONTRACT TO NEMA CONSTRUCTION FOR THE SERIES CIRCUIT STREET LIGHT REPLACEMENT PROGRAM PROJECT; APPROVE AN AMENDMENT TO THE W-TRANS AGREEMENT TO PROVIDE CONSTRUCTION SUPPORT SERVICES; AND AMEND THE FY 2016/17 CAPITAL IMPROVEMENT PROGRAM PROJECT BUDGET – PROJECT NUMBER 56058
Report: Community Services Director Mike Kashiwagi
Recommendation:
1. Award the construction contract for the Series Circuit Street Light Replacement Program Project to the lowest responsive bidder, Nema Construction of Albany, CA for $707,233 and authorize change orders up to $35,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract; and
2. Authorize the City Attorney to prepare and the City Manager to execute an amendment to the Professional Services Agreement with Whitlock & Weinberger Transportation, Inc. (W-Trans) for construction support services for a not to exceed fee of $9,870; and
3. Adopt the attached Resolution No. 17-XX amending the FY 2016/17 Capital Improvement Program.

11. ADOPT THE ATTACHED RESOLUTION AUTHORIZING THE FILING OF A GRANT APPLICATION FOR FUNDING TO C/CAG FOR THE BICYCLE AND PEDESTRIAN MASTER PLAN IMPLEMENTATION PROGRAM
Report: Community Services Director Mike Kashiwagi
Recommendation: Adopt the attached Resolution No. 17-XX authorizing the filing of the 2017-2018 TDA Article 3 Grant Application for funding of the Bicycle and Pedestrian Master Plan Implementation Program to C/CAG

REGULAR AGENDA – (Items 12-19)

12. CONDUCT ANY ADDITIONAL INTERVIEWS FOR VARIOUS TOWN COMMITTEES AND COMMISSION; AND, IF APPROPRIATE, MAKE APPOINTMENTS THERETO
Report: Acting City Clerk Judi Herren
Recommendation: Conduct any additional interviews for various Town Committees and Commission; and, if appropriate, make appointments thereto

13. REVIEW OF STAFF REPORT AND REQUEST TO REPLACE A SHARED FENCE ADJACENT TO HOLBROOK PALMER PARK AND 280-300 FELTON DRIVE; PROVIDE STAFF WITH DIRECTION REGARDING AUTHORIZATION TO REPLACE THE FENCE, TYPE, HEIGHT, AND DESIGN AS WELL AS CONSIDERATION OF TOWN FINANCIAL PARTICIPATION IN THE PROJECT
Report: Public Works Superintendent Steve Tyler
Recommendation: Review the staff report and the request to replace a shared fence adjacent to Holbrook Palmer Park and 280-300 Felton Drive; provide staff with direction regarding authorization to replace the fence, type, height, and design as well as consideration of Town financial participation in the project

14. REVIEW STAFF REPORT AND PROVIDE DIRECTION TO THE SOLID WASTE SUBCOMMITTEE WITH RESPECT TO CONTINUING DISCUSSIONS WITH RECOLOGY AND THE SBWMA AND AUTHORIZE THE SUBCOMMITTEE TO NEGOTIATE WITH RECOLOGY ON BEHALF OF THE TOWN
Report: City Manager George Rodericks
Recommendation: Review the staff report and provide direction to the Solid Waste Subcommittee with respect to continuing discussions with Recology and the South Bay Waste Management Authority (SBWMA) and authorize the Subcommittee to negotiate with Recology on behalf of the Town.

15. CIVIC CENTER UPDATE: RECEIVE AND FILE THE COST MODEL MANAGER AND UPDATED PROJECT SCHEDULE; PROVIDE DIRECTION WITH RESPECT TO DESIGN AND DEVELOPMENT OF PROJECT DEDUCTIVE ALTERNATES
Report: Community Services Director Mike Kashiwagi
Recommendation:
1. Receive and file the Cost Model Manager (CMM) and Updated Project Schedule
2. Provide direction with respect to design and development of Project Deductive Alternates

16. ADOPT THE ATTACHED RESOLUTIONS ADOPTING THE FY 2017/18 OPERATIONS AND CAPITAL BUDGET, SALARY & BENEFIT RESOLUTION FOR UNREPRESENTED STAFF, THE 2017/18 SALARY AND CLASSIFICATION SCHEDULE, AND THE GANN LIMIT APPROPRIATIONS
Report: Finance Director Robert Barron III
Recommendation: Adopt the accompanying Resolutions:
1 FY 2017/18 Operating and Capital Improvement Budget;
2. FY 2017/18 Salary and Benefit Resolution Unrepresented Staff;
3. FY 2017/18 Salary Schedules and Classifications;
4. FY 2017/18 Gann Limit Appropriations

17. ADOPT THE ATTACHED RESOLUTION ASSESSING A SPECIAL PARCEL TAX FOR MUNICIPAL SERVICES FOR FISCAL YEAR 2017/18
Report: Finance Director Robert Barron III
Recommendation: Adopt the attached Resolution assessing a special parcel tax for municipal services for FY 2017/18.

18. REVIEW THE STAFF REPORT AND PROVIDE STAFF WITH DIRECTION WITH RESPECT TO THE BUILDING AND LIFE SAFETY SERVICES CONTRACT; AND IF APPROPRIATE, DIRECT THE CITY ATTORNEY TO PREPARE AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDMENT TO EXTEND THE CONTRACT FOR A PERIOD OF 3 YEARS VIA A 1-YEAR AMENDMENT WITH 2 SINGLE-YEAR EXTENSIONS
Report: City Manager George Rodericks
Recommendation: Review the staff report and provide staff with direction with respect to the Building and Life Safety Services Contract; and if appropriate, direct the City Attorney to prepare and authorize the City Manager to execute an amendment to extend the contract for a period of 3 years via a 1-year amendment with 2 single-year extensions

19. REVIEW AND DISCUSS THE ISSUANCE OF A LETTER TO THE COUNTY OF SAN MATEO BOARD OF SUPERVISORS REGARDING OPERATIONS AT SAN CARLOS AIRPORT; AND, IF APPROPRIATE, AUTHORIZE THE MAYOR TO EXECUTE A LETTER ON BEHALF OF THE TOWN
Report: City Manager George Rodericks
Recommendation: Review and discuss the issuance of a letter to the County of San Mateo Board of Supervisors regarding operations at San Carlos Airport; and, if appropriate, authorize the Mayor to execute a letter on behalf of the Town

20. COUNCIL REPORTS/COMMENTS

21. FUTURE AGENDA ITEMS

22. PUBLIC COMMENTS

23. ADJOURN

PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)