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Town of Atherton

CITY COUNCIL 
AGENDA
May 17, 2017

Closed Session
91 Ashfield Road
6:30 p.m.
TOWN COUNCIL CHAMBERS
Regular Session
94 Ashfield Road
    
7:00 p.m.




This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

6:30 PM CLOSED SESSION IN CONFERENCE ROOM

Council Member Widmer will be teleconferencing in from the following location:
158 Glenwood Avenue
Atherton, CA 94027


ROLL CALL Lempres, Wiest, Lewis, Widmer, DeGolia

PUBLIC COMMENTS

Public Announcement of Closed Session Items

CLOSED SESSION

A. CONFERENCE WITH LABOR NEGOTIATOR – Labor negotiations pursuant to Government Code Section 54957.6

Agency Negotiators: George Rodericks, City Manager
Employee Organization: Unrepresented Employees


B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b)

City Manager

7:00 REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lempres, Wiest, Lewis Widmer, DeGolia

3. PRESENTATIONS

OATH OF OFFICE
• Police Chief Steven McCulley – Administered by City Manager George Rodericks
• Level I Reserve Officer Martin Mijangos – Administered by Police Chief McCulley

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF APRIL 19 REGULAR MEETING AND APRIL 25 SPECIAL MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR APRIL, 2017 IN THE AMOUNT OF $2,232,430
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $2,232,430

10. ACCEPTANCE OF TREASURER’S REPORT FOR THE THIRD QUARTER ENDED MARCH 31, 2017
Report: Finance Director Robert Barron III
Recommendation: Accept the Treasurer’s Report for the second Quarter Ended March 31, 2017

11. ADOPT AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 17.32 “RESIDENTIAL DISTRICT R1-A” REGULATING THE CRITERIA FOR SPECIAL STRUCTURE PERMITS TO EXCEED THE MAXIMUM ALLOWABLE SIDEWALL HEIGHT

Report: Senior Town Planner Stephanie B. Davis
Recommendation: The Planning Commission recommends that the City Council adopt an ordinance amending Atherton Municipal Code Chapter 17.32 “Residential District R1-A” regulating the criteria for Special Structures Permits to exceed the maximum allowable sidewall height for main residences

12. AUTHORIZE THE CITY ATTORNEY TO PREPARE AND CITY MANAGER TO EXECUTE AN AGREEMENT AMENDMENT WITH RICHARD WATSON & ASSOCIATES (RWA) IN AN AMOUNT NOT TO EXCEED $85,000 FOR THE LAS LOMITAS WATER CAPTURE FACILITY

Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize the City Attorney to prepare and the City Manager to execute an agreement amendment with Richard Watson & Associates (RWA), Inc. for a not to exceed fee of $85,000 to assist staff with:
• Development of a memorandum of understanding (MOU) to address project management, funding, and responsibilities between the Town and the Las Lomitas Elementary School District (District); and
• Development of a MOU with Menlo Park, Woodside, and Stanford University for ongoing operations and maintenance (O&M) for the proposed storm water capture facility located at Las Lomitas Elementary School; and
• Provide ongoing project management support during design and construction of the Las Lomitas School Water Capture facility

13. AWARD A CONSULTANT SERVICES AGREEMENT TO MARK THOMAS & COMPANY FOR ENGINEERING DESIGN SERVICES FOR THE MIDDLEFIELD ROAD CLASS II BICYCLE LANES IMPROVEMENTS PROJECT – PROJECT NUMBER 56079
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize the City Attorney to prepare and the City Manager to execute a professional services agreement with Mark Thomas & Company (MTCo), for a not to exceed fee of $175,000 to perform engineering design services necessary for the preparation of plans, specifications and estimates (PS&E) for Bicycle Lanes Improvements on Middlefield Road between San Mateo County and City of Menlo Park

14. AUTHORIZE STAFF TO ISSUE A REQUEST FOR QUALIFICATIONS TO ESTABLISH ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES LIST
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize staff to issue a Request for Qualifications (RFQ) for On-Call Construction Management and Inspection Services

REGULAR AGENDA – (Items 15-18)

15. CIVIC CENTER PROJECT UPDATE: APPROVE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH WRNS STUDIO (SUBCONSULTANT) FOR SURVEYING POTHOLING SERVICES AND AUTHORIZE THE CITY ATTORNEY TO PREPARE AND CITY MANAGER TO EXECUTE AN AMENDMENT TO THE CONSULTING SERVICES AGREEMENT; RECEIVE AND FILE THE COST MODEL MANAGER AND UPDATED PROJECT SCHEDULE

Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize the City Attorney to prepare and the City Manager to execute an amendment to the consulting services agreement with WRNS Studio (via a subconsultant) to perform surveying potholing services for 36-inch SFPUC water line for a fee not to exceed $40,750; and receive and file the Cost Model Manager and Updated Project Schedule.

16. REVIEW, DISCUSS AND PROVIDE DIRECTION REGARDING THE TRANSPORTATION COMMITTEE REQUEST – EAST PALO ALTO VERSUS MENLO PARK – CEQA CHALLENGE
Report: City Manager George Rodericks
Recommendation: Review, discuss and provide direction regarding the Transportation Committee request – East Palo Alto (EPA) v Menlo Park – CEQA Challenge

17. REVIEW, DISCUSS AND PROVIDE DIRECTION REGARDING A RECOMMENDATION BY THE TRANSPORTATION COMMITTEE FOR A REGIONAL TRANSPORTATION SUMMIT TO DISCUSS AND ANALYZE REGIONAL GROWTH AND TRAFFIC ISSUES AND DEVELOP A STRATEGY TO ADDRESS THOSE ISSUES
Report: City Manager George Rodericks
Recommendation: Review, discuss and provide direction regarding a recommendation by the Transportation Committee for a regional transportation summit to discuss and analyze regional growth and traffic issues and develop a strategy to address those issues

18. REVIEW, DISCUSSION AND DIRECTION REGARDING BUSINESS LICENSE TAX OPTIONS AND OTHER ALTERNATIVE REVENUE OPPORTUNITIES
Report: Finance Director Robert Barron III
Recommendation: Review, discuss and provide staff with direction regarding Business License Tax options and other alternative revenue opportunities

19. COUNCIL REPORTS/COMMENTS


20. FUTURE AGENDA ITEMS

21. PUBLIC COMMENTS

22. ADJOURN

PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)