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Town of Atherton

CITY COUNCIL 
AGENDA
March 15, 2017
TOWN COUNCIL CHAMBERS
      
94 Ashfield Road
      
Atherton, California
7:00 p.m.



7:00 REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Lempres, Widmer, Wiest, DeGolia

3. PRESENTATIONS

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.  Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT   

CONSENT CALENDAR   (Items 8-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council.  If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF FEBRUARY 15 REGULAR MEETING AND MARCH 1 SPECIAL MEETING MINUTES

Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR FEBRUARY IN THE AMOUNT OF $1,275,320 
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,275,320

10. APPROVE A 2-YEAR CONTRACT FOR STREET SWEEPING WITH CONTRACT STREET SWEEPING SERVICES;AUTHORIZE THE CITY ATTORNEY TO DRAFT AND THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR SERVICES
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve a 2-year sweeping contract with a 2-year extension option to Contract Sweeping Services to provide Town sweeping services in an amount not exceed $17,777.77 annually (or $1,481.48 monthly) and authorize the City Attorney to draft the contract and the City Manager to execute the agreement

11. APPROVE THE MIDDLEFIELD RD/OAK GROVE AVE INTERSECTION IMPROVEMENTS PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR PUBLIC BIDS
Report: Community Services Director Mike Kashiwagi
Recommendation: 1. Approve the Middlefield Road/ Oak Grove Avenue Plans and Specifications; and 2. Authorize staff to advertise the plans and specifications for public construction bids

12. AUTHORIZE STAFF TO ISSUE A REQUEST FOR PROPOSAL FOR DESIGN DOCUMENTS; AUTHORIZE THE FILING OF AN APPLICATION FOR FUNDING TO MTC; AND AUTHORIZE AGREEMENT TO COMPLY WITH ASSEMBLY BILL 2135, MTC SURPLUS LAND ACT
Report: Community Services Director Mike Kashiwagi
Recommendation: 
1. Authorize issuance of a Request for Proposal (RFP) to develop design and bid documents for bicycle facility improvements on Middlefield Road between San Mateo County and City of Menlo Park.
2. Adopt the attached Resolution No. 17-XX to authorize local support for the filing of an application for funding to MTC. 
3. Adopt the attached Resolution No. 17-XX to authorize the agreement to comply with the Assembly Bill 2123, MTC Surplus Land Act for San Francisco Bay Area Cities and Counties

13. ACCEPT THE 2016 ANNUAL REPORT TO THE CITY COUNCIL ON THE ATHERTON GENERAL PLAN IMPLEMENTATION AND AUTHORIZE ITS TRANSMITTAL TO HCD
Report: Town Planner Lisa Costa Sanders
Recommendation: Accept the Annual Report and authorize its transmittal to the California Governor’s Office of Planning and Research and the California Department of Housing and Community Development pursuant to Section 65400 of the California Government Code (CGC).

14. SECOND READING AND ADOPTION OF AN ORDINANCE TO ADD CHAPTER 9.06 OF THE ATHERTON MUNICIPAL CODE REGULATING OPERATION OF UNMANNED AIRCRAFT SYSTEMS
Report: Assistant City Attorney Jennifer Larsen
Recommendation: Second reading and adoption of an ordinance regulating operation of unmanned aircraft systems within the Town

PUBLIC HEARING (Items 15-18)

15. CONDUCT THE PUBLIC HEARING ON RECOMMENDED DECREASE IN RESIDENTIAL GARBAGE CART RATES IN THE TOWN OF ATHERTON; AND, IF APPROPRIATE, INTRODUCE THE PROPOSED AMENDMENT TO THE ORDINANCE FOR FIRST READING
Report: Finance Director Robert Barron III
Recommendation: Conduct the Public Hearing regarding the proposed decrease in residential garbage cart rates; and if appropriate, introduce the attached Ordinance for first reading, an Ordinance of the City Council of the Town of Atherton Amending Refuse Collection Rates

16. CONDUCT THE PUBLIC HEARING AND INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 17.52 SECOND DWELING UNITS
Report: Town Planner Lisa Costa Sanders
Recommendation: The Planning Commission recommends that the City Council conduct the public hearing and introduce an ordinance amending Atherton Municipal Code Chapter 17.52 regulating second dwelling units

17. CONDUCT THE PUBLIC HEARING AND INTRODUCE AN ORDINANCE TO AMEND TITLE 15 OF THE ATHERTON MUNICIPAL TO MODIFY AND RATIFY THE FIRE REGULATIONS AS ADOPTED BY THE MENLO PARK FIRE PROTECTION DISTRICT
Report: Community Services Director Mike Kashiwagi
Recommendation: Conduct the Public Hearing and Introduce an Ordinance amending Title 15 of the Atherton Municipal Code to modify and ratify the fire regulations as adopted by the Menlo Park Fire Protection District and conduct a Public Hearing

18. RESOLUTION APPROVING THE ISSUANCE BY THE CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY OF ITS TAX-EXEMPT REVENUE OBLIGATIONS, IN ONE OR MORE SERIES, FOR THE BENEFIT OF MENLO SCHOOL IN AN AGGREGATE AMOUNT NOT TO EXCEED $34,000,000 FOR THE PURPOSE OF FINANCING AND REFINANCING THE COST OF CONSTRUCTION, ACQUISITION, REHABILITATION, EQUIPPING AND FURNISHING OF CERTAIN FACILITIES, PROVIDING THE TERMS AND CONDITIONS FOR SUCH OBLIGATIONS AND OTHER MATTERS RELATING THERETO
Report: City Attorney Bill Conners
Recommendation:  Approve resolution approving the issuance by the California Enterprise Development Authority of its tax-exempt revenue obligations, in one or more series, for the benefit of Menlo school in an aggregate amount not to exceed $34,000,000 for the propose of financing and refinancing the cost of construction, acquisition, rehabilitation, equipping and furnishing of certain facilities, providing the terms and conditions for such obligations and other matters relating thereto

REGULAR AGENDA – (Items 19-21)

19. REVIEW AND REVISE A LETTER TO THE MENLO PARK FIRE PROTECTION DISTRICT REGARDING THE RECENT CITYGATE REPORT; AND IF APPROPRIATE, AUTHORIZE ITS RELEASE
Report: City Manager George Rodericks
Recommendation: Review and revise a letter to the Menlo Park Fire Protection District regarding the recent Citygate Report; and, if appropriate, authorize its release

20. REVIEW AND APPROVE BALLOT ARGUMENT IN FAVOR OF MEASURE SUBMITTED TO QUALIFIED ELECTORS AT THE JUNE 6, 2017 ELECTION AND DIRECT STAFF WITH RESPECT TO REBUTTAL ARGUMENTS
Report: City Manager George Rodericks
Recommendation: Approve language submitted by Ad Hoc Subcommittee members Wiest and DeGolia for the Argument in Favor of Measure to be submitted to qualified electors at the June 6, 2017 election. Sign the Ballot Argument Submission Form provided by the City Clerk; and direct staff with respect to rebuttal arguments

21. APPROVE A TASK ORDER FOR INTERWEST CONSULTING GROUP FOR PHASING SERVICES; AUTHORIZE THE CITY ATTORNEY TO PREPARE AND THE CITY MANAGER TO EXECUTE THE TASK ORDER; AND RECEIVE THE CIVIC CENTER PROJECT CONSTRUCTION PHASING PLANS
Report: City Engineer Marty Hanneman
Recommendation: 
1. Approve a Task Order for Interwest Consulting Group for Phasing Services at a fee not to exceed $128,800; 
2. Authorize the City Attorney to prepare and the City Manager to execute any necessary amendments thereto; and
3. Receive the phasing plans for construction of Civic Center Project and provide feedback.

22. COUNCIL REPORTS/COMMENTS

23. FUTURE AGENDA ITEMS

24.   PUBLIC COMMENTS

25. ADJOURN


PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website.

In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. 
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)