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Town of Atherton

CITY COUNCIL 
AGENDA
January 18, 2017
TOWN COUNCIL CHAMBERS
      
94 Ashfield Road
      
Atherton, California
7:00 p.m.



7:00 REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Lempres, Widmer, Wiest, DeGolia

3. PRESENTATIONS

Proclamations

Rosemary Maulbetsch – Atherton Rail Committee – Mayor Lempres
Retired Atherton K9 Karli – Acting Chief Joe Wade

4. PUBLIC COMMENTS

(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.  Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT   

CONSENT CALENDAR   (Items 8-17)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council.  If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)


8. APPROVAL OF DECEMBER 7 REGULAR MEETING AND DECEMBER 13 SPECIAL MEETING MINUTES

Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR NOVEMBER IN THE AMOUNT OF $1,482,689 
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,482,689

10. ACCEPTANCE OF TREASURER’S REPORT FOR THE FIRST QUARTER ENDED SEPTEMBER 30, 2016
Report: Finance Director Robert Barron III
Recommendation: Accept the report. 

11. RESOLUTION AUTHORIZING THE DESTRUCTION OF RECORDS PURSUANT TO GOVERNMENT CODE SECTION 34090
Report: Acting Chief of Police Joe Wade
Recommendation: Adopt the attached Resolution authorizing the destruction of certain records pursuant to Government Code Section 34090

12. COUNCIL COMMITTEE ASSIGNMENTS
Report: City Clerk Theresa DellaSanta
Recommendation: Receive and File the Mayor’s City Council Committee Assignments

13. APPROVE CONSULTING AGREEMENT BETWEEN TELECOMMUNICATIONS ENGINEERING ASSOCIATES FOR POLICE RADIO AND ANTENNA SERVICES FOR NEW TOWN CENTER CONSTRUCTION

Report: Acting Chief of Police Joe Wade
Recommendation: Authorize the City Attorney to prepare a Professional Services Agreement and the City Manager to execute this Agreement with Telecommunications Engineering Associates (TEA) to provide telecommunications consulting services for the new Civic Center project not to exceed the fee of $43,225.00

14. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE BELBROOK CULVERT REPAIR AND SLOPE STABILIZATION PROJECT
Report: City Engineer Marty Hanneman
Recommendation: Accept work and authorize recording of a Notice of Completion for the Belbrook Culvert Repair and Slope Stabilization Project, Number 56075

15. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2016 OVERLAY PROJECT
Report: City Engineer Marty Hanneman
Recommendation: Accept work and authorize recording of a Notice of Completion for the 2016 Overlay Project, Number 56069

16. AWARD OF A CONSULTANT DESIGN PROFESSIONAL SERVICES AGREEMENT TO WRECO TO PREPARE PLANS, SPECIFICATIONS AND COST ESTIMATE FOR DRAINAGE FACILITIES REPAIRS

Report: City Engineer Marty Hanneman
Recommendation: Direct the City Attorney to prepare and the City Manager to execute a Design Professional Service Agreement with WRECO to prepare plans, specifications, and cost estimate (PS&E) for Drainage Facilities repairs for Stockbridge Avenue, Euclid Avenue, Polhemus Avenue, Camino al Lago and the Atherton Channel for a not to exceed fee of $350,000

17. APPROVE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CALLANDER ASSOCIATES FOR CONSULTANT SERVICES OF THE LAS LOMITAS SCHOOL STORMWATER DETENTION FACILITY

Report: City Manager Marty Hanneman
Recommendation: Authorize the City Manager to execute an amendment to the professional services agreement with Callander Associates to prepare additional conceptual level plans, cross-sections, and cost estimates for a stormwater detention facility at Las Lomitas School for a not to exceed fee of $15,700

PUBLIC HEARING This item is moved to the February 15 City Council Agenda

18. ORDINANCE TO ADD CHAPTER 9.06 OF THE ATHERTON MUNICIPAL CODE REGULATING OPERATION OF UNMANNED AIRCRAFT SYSTEMS (AKA DRONES, MODEL AIRCRAFT)
Report: City Attorney Bill Conners

Recommendation: The Public Hearing for this Item is moved to the February 15 City Council agenda in order to give the Park & Recreation Committee time to review the ordinance.

REGULAR AGENDA – (Items 19-20)

19. RECEIVE AND ACCEPT THE CIVIC CENTER PROJECT STATUS UPDATE; AND APPROVE AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH WRNS STUDIO FOR ADDITIONAL DESIGN SERVICES FOR THE PROJECT, PROJECT NUMBER 54015; AND DIRECT STAFF REGARDING A BALLOT MEASURE FOR JUNE 2017
Report: City Engineer Marty Hanneman
Recommendation: 
1. Receive update on the January 9, 2017 Civic Center Advisory Committee meeting on the Landscaping Plans; and
2. Receive update on SFPUC water line; 
3. Receive and approve update on Civic Center Corporation Yard Design;
4. Receive project schedule update
5. Authorize the City Manager to execute an amendment to the consulting services agreement with WRNS Studio to perform additional design services for the Civic Center Project for a fee not to exceed $TBD.
6. Direct staff to move forward with a ballot measure for the June 2017 Ballot regarding Measure L.

20. APPROVE PRIORITIZATION OF GREENHOUSE GAS REDUCTION MEASURES IN THE ADOPTED CLIMATE ACTION PLAN AS RECOMMENDED BY THE ENVIRONMENTAL PROGRAMS COMMITTEE (EPC)

Report: Senior Planner Stephanie Davis
Recommendation: It is recommended that the City Council review and approve the prioritized Greenhouse Gas (GHG) reduction measures in the adopted Climate Action Plan (CAP) as recommended by the Environmental Programs Committee (EPC).

21. COUNCIL REPORTS/COMMENTS

22. FUTURE AGENDA ITEMS

23.   PUBLIC COMMENTS

24. ADJOURN TO CLOSED SESSION IN ADMINISTRATION CONFERENCE ROOM


ROLL CALL   Lempres, Wiest, Lewis, Widmer, DeGolia

PUBLIC COMMENTS 

Public Announcement of Closed Session Items

CLOSED SESSION

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b) 

City Manager

ADJOURN





PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website.

In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. 
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)